Hay Round Bale IDIQ Contract
ID: 12505B25Q0041Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS MWA AAO ACQ/PER PROPPEORIA, IL, 61604, USA

NAICS

Hay Farming (111940)

PSC

FORAGE AND FEED (8710)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/275b910103374bd9a96f430ab832ff0b/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service, is seeking quotes for a Hay Round Bale Indefinite Delivery/Indefinite Quantity (IDIQ) contract to supply grass hay round bales for animal research at the National Animal Disease Center (NADC) in Ames, Iowa. The contract requires the delivery of between 15 to 250 round bales, adhering to strict quality standards, including USDA specifications for freshness and nutritional content, with deliveries expected within five working days of order receipt. This procurement is vital for supporting animal research diets, ensuring high-quality feed is available for optimal animal care. Interested small businesses must submit their quotes electronically to Debora Wells at debora.wells@usda.gov by the specified deadline, with the contract period running from January 15, 2025, to January 14, 2026.

    Point(s) of Contact
    Debora Wells
    (970) 631-4803
    debora.wells@usda.gov
    Files
    Title
    Posted
    12505B25Q0041 Amendment 0001.pdf
    The document outlines an amendment to Solicitation No. 12505B25Q0041, issued by the USDA ARS MWA, which serves to address questions from industry stakeholders and implement necessary revisions. Key changes include a modification in the unit of issue from "Bale" to "Ton," alongside updated contract limits specifying a minimum required amount of 15 tons and a maximum of 200 tons. Adjustments were also made to the Statement of Work to clarify that the items must be in "round" form. Despite these updates, all other terms and conditions remain unchanged. The contract's period of performance is set from January 15, 2025, to January 14, 2026. The document emphasizes the importance of acknowledging receipt of the amendment prior to the specified submission time to avoid the rejection of offers, ensuring compliance with procurement protocols associated with federal contracts and grants. Overall, the amendment facilitates clarity and operational efficiency within the procurement process.
    12505B25Q0041 Hay Round Bale IDIQ.pdf
    The document outlines the Request for Proposal (RFP) for a Hay Round Bale Indefinite Delivery Indefinite Quantity (IDIQ) contract by the USDA Agricultural Research Service (ARS). It specifies requirements for vendors, including a delivery timeframe from January 15, 2025, to January 14, 2026, with a demand-driven delivery schedule within five working days of order receipt. The NAICS code applicable is 111940—Hay Farming. Price and technical specifications are significant criteria for evaluating offers, with an emphasis on the inclusion of customer references and capability to accept credit card payments. The vendor must enroll in the Invoice Processing Platform for electronic invoicing, adhering to federal regulations regarding prompt payment and electronic funds transfer. Multiple provisions require contractors to comply with federal regulations, including labor laws, anti-discrimination measures, and environmental standards. Additionally, the document emphasizes that contracting can only be offered to entities that meet specified ownership and control criteria, including diverse ownership classifications like veteran-owned and women-owned businesses. Overall, this RFP illustrates the government’s commitment to promote small business participation while ensuring compliance with regulatory frameworks across procurement processes.
    Attachment 1 SOW Revision 1.pdf
    The United States Department of Agriculture (USDA) National Animal Disease Center (NADC) in Ames, IA, seeks a one-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the provision of Grass Hay Round Bales. The contract stipulates a delivery range of 15 to 250 round bales, specifically tailored to support animal research diets, necessitating high-quality, clean hay without substitutions or deviations. Key specifications require hay from the 2024 crop year that meets USDA quality standards and composition criteria, including a Relative Feed Value of 70-120 and minimal foreign materials or contaminants. Deliveries will occur directly to the NADC facility within five days of ordering during business hours, accompanied by weigh tickets and must adhere to strict quality inspections before acceptance. The document emphasizes careful handling and storage conditions, ensuring the hay is sourced from untreated fields and is free from contamination. This contract underscores the USDA's commitment to providing optimal care in research settings while maintaining stringent quality control in supply procurement.
    Attachment 1 Statement of Work.pdf
    The United States Department of Agriculture (USDA) National Animal Disease Center (NADC) in Ames, IA is seeking a one-year Indefinite Delivery/Indefinite Quantity (IDIQ) Contract for the provision of Grass Hay Round Bales, necessary for research animal care. The contractor is required to supply between 15 to 250 round bales, adhering strictly to specified quality standards without substitutions. The hay must be freshly harvested (2024 crop), meet good or fair quality designations as per USDA guidelines, and maintain specific nutritional parameters (RFV 70–120, crude protein 7–12%). Deliveries to the NADC must occur within normal business hours, with a five-day response time to orders. A sophisticated delivery protocol mandates that hay be free from contaminants, including mold and foreign materials. Each load is subject to inspection upon delivery, and can be rejected if quality standards are unmet. The USDA reserves the right to conduct inspections to ensure compliance with safety regulations. This RFP demonstrates the USDA's commitment to maintaining high-quality animal care standards essential for effective laboratory research and the significance of quality control in agricultural contracts.
    Clauses and Provisions Revision 1.pdf
    The document is an amendment to Solicitation #12505B25Q0041 for a Hay Round Bale Indefinite Delivery Indefinite Quantity (IDIQ) contract by the USDA. It outlines the contract administration data including points of contact, the North American Industry Classification System (NAICS) code for hay farming, and a delivery schedule of 12 months. The contractor must deliver products within five working days of receiving an order from the government. Pricing details are specified in a price schedule, and payment requests must be submitted electronically through the Invoice Processing Platform. The document also lists federal holidays and specifies authorized purchasing representatives for contract orders. It includes references to various federal regulations and clauses relevant to government procurement, including representation and certifications required from the offerors, addressing business structures, tax delinquency, and compliance regarding child labor and environmental standards. The amendment emphasizes the importance of adherence to federal laws in order to protect government interests and ensure fair and equitable treatment of all businesses involved in public contracting. Overall, this document serves as a crucial framework for the procurement process of agricultural supplies by the government.
    Industry Questions.pdf
    The document addresses industry questions regarding RFQ 12505B25Q0041, a Hay Round Bale IDIQ Contract. It clarifies pricing for large round grass bales, noting a shift from a bale-based to a ton-based pricing model, with a minimum requirement of 15 tons and a maximum of 200 tons. The acceptable grass varieties are confirmed, explicitly excluding Buffalo Grass, with a directive for contractors to adhere strictly to the specifications outlined in the Statement of Work. Furthermore, it clarifies that the government only requests round bales, correcting any confusion regarding the mention of small square bales. The document emphasizes the importance of compliance with tender specifications and provides necessary clarifications to ensure all bids are comparable and fair, underlining the government's commitment to a transparent procurement process.
    Lifecycle
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    Hay Round Bale IDIQ Contract
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