Grass Hay Large Square Bale - IDIQ Contract
ID: 12505B25Q0029Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS MWA AAO ACQ/PER PROPPEORIA, IL, 61604, USA

NAICS

Hay Farming (111940)

PSC

FORAGE AND FEED (8710)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ab411900ba924a078ea78e5ca961a58f/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is soliciting bids for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to supply large square bales of grass hay, with a focus on small businesses as this is a 100% Total Small Business Set-Aside. The contract requires the delivery of a minimum of 20 tons and a maximum of 400 tons of high-quality grass hay, which is critical for the health and well-being of animals used in research, adhering to strict specifications regarding moisture and fiber content. Interested vendors must ensure compliance with federal procurement regulations and submit their quotes electronically by the specified deadline, with the contract period set from January 1, 2025, to December 31, 2025. For further inquiries, potential bidders can contact Tiffany Reval at tiffany.reval@usda.gov or by phone at 580-318-0321.

    Point(s) of Contact
    Tiffany Reval
    (580) 318-0321
    tiffany.reval@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Statement of Work.pdf
    The USDA National Animal Disease Center (NADC) in Ames, Iowa, is soliciting bids for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to supply Grass Hay Large Square Bales for a one-year period. The contract requires a minimum of 20 tons and a maximum of 400 tons of high-quality grass hay, critical for the health and well-being of animals used in research. Specifications include hay from 2024 or 2025 crops, graded No. 2 or upper No. 3, with strict limits on moisture, fiber content, and composition. Deliveries must occur within five working days of a government order, using clean vehicles, and must comply with stringent cleanliness and quality standards. The USDA reserves the right to inspect hay before and after delivery, ensuring it meets all requirements. Failure to comply may result in rejection. The initiative underscores the USDA’s commitment to maintaining animal welfare standards essential for research, while prioritizing the integrity and safety of feed.
    Attachment 2 - RFI Answers.xlsx
    The solicitation 12505B25Q0029 pertains to the procurement of large square bales of grass hay, specifically intended for small businesses, as it is a 100% small business set-aside. Bidders must have an active website and follow specific guidelines outlined in the attached Statement of Work. Questions raised by potential contractors include the availability of unloading assistance, the acceptability of alternative ordering websites, and the eligibility requirements for bidding. The government will facilitate the unloading and storage of the hay, while delivery personnel are responsible for managing any transport materials such as straps and tarps. Overall, this document emphasizes the importance of compliance with the stipulated requirements for bidding on this hay supply contract.
    Sol_12505B25Q0029_Amd_0001.pdf
    The document outlines an amendment to the solicitation numbered 12505B25Q0029 issued by the USDA Agricultural Research Service (ARS) in Peoria, IL. The amendment informs contractors that they must acknowledge receipt by providing specific documentation methods before the stipulated deadline to avoid rejection of their offers. The amendment modifies the contract to clarify that Government obligations are contingent upon the availability of appropriated funds, thus delaying any potential legal liability for payments until funding confirmation. Attachment-2, which contains responses to Requests for Information (RFI), is also included in this amendment. The overall period of performance for this contract is set from January 1, 2025, to December 31, 2025, and procedural changes related to payment processing for transactions below the micro-purchase threshold are detailed. The summary emphasizes the critical need for contractors to comply with the acknowledgment requirements to maintain eligibility for bidding under this federal solicitation framework.
    Sol_12505B25Q0029.pdf
    The document is a Request for Proposal (RFP) regarding an Indefinite Delivery Indefinite Quantity (IDIQ) contract for the supply of large square bales of grass hay, under the jurisdiction of the USDA Agricultural Research Service (ARS). The RFP includes important administrative data, including submission deadlines, funding availability, and evaluation criteria. It specifies a delivery period from January 1, 2025, to December 31, 2025, where orders will be placed as needed, with deliveries required within five working days after a request. The document stipulates that offers must include pricing details, technical specifications, and references, focusing on the capability of vendors to provide the specified services. Additionally, it emphasizes compliance with federal regulations regarding funding, procurement practices, and contractor qualifications, encouraging participation from small businesses, especially those qualifying under specific socio-economic categories. Payment terms require enrollment in the government's Invoice Processing Platform for electronic transactions, highlighting a commitment to streamlining procurement and payment processes. This RFP serves to enhance the USDA's program efficiency by securing high-quality agricultural products while adhering to government procurement standards.
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    Grass Hay Large Square Bale - IDIQ Contract
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