Sources Sought: Automated prescription dispensing system, ScriptPro, Tulsa, OK, Sept 2025
ID: PKG079_CHIP-INType: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/9a6a961cd4c64c09ba5028dac0064c75/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking vendor interest in providing an automated prescription dispensing system, specifically the ScriptPro system, for the new Tulsa VA Medical Center (VAMC), which is set to open in September 2025. The procurement aims to ensure consistency with existing pharmacy operations, enhance medication dispensing accuracy, and improve workflow integration across the Eastern Oklahoma VA Healthcare System (EOVAHCS). The contractor will be responsible for delivering, installing, and training staff on the system, with strict oversight of access to the renovation site. Interested vendors must submit their responses to the Sources Sought Notice (PKG079_CHIP-IN) by addressing specific qualifications and capabilities within a five-page limit, with inquiries directed to Monica Christopher at monica.christopher@va.gov and Ginger L. Williams at ginger.williams2@va.gov.

    Point(s) of Contact
    Monica Christopher
    monica.christopher@va.gov
    Ginger L. Williams
    ginger.williams2@va.gov
    Files
    Title
    Posted
    SOURCES SOUGHT NOTICE PKG079_CHIP-IN ScriptPro 20250424.docx
    The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice for an automated prescription dispensing system at the new Tulsa VA Medical Center (VAMC), expected to open in September 2025. This request is aimed at gathering vendor interest for the installation of a brand-name ScriptPro system, which is already in use at other Eastern Oklahoma VA Healthcare System (EOVAHCS) facilities. Standardizing the system aims to improve operational efficiency and reduce medication dispensing errors. Interested vendors are invited to respond to this Request for Information (RFI) with detailed qualifications, capabilities, and their experience related to similar products and services. Specific equipment requirements include a ScriptPro Compact Robotic Dispensing System, an Automated Pill Counter, and integrated computer units for managing pharmacy workflow. Vendors must also comply with various federal regulations, including the Buy American Act. Responses should provide concise information about the vendor's qualifications, company size in relation to the SBA standards, and any relevant socioeconomic data. The RFI is not a solicitation for quotes or proposals, but rather a step in planning and market research by the VA, with no obligation on either side for a resulting contract. All responses must refer to the specified NOTICE ID and description.
    SOURCES SOUGHT NOTICE PKG079_CHIP-IN ScriptPro 20250501.docx
    The Department of Veterans Affairs (VA) issued a Sources Sought Notice (PKG079_CHIP-IN) to seek vendor interest in providing an automated prescription dispensing system for the new Tulsa VA Medical Center (VAMC), scheduled to open in September 2025. This notice serves as a request for information and market research, rather than a formal solicitation, emphasizing that companies responding will not incur costs for this inquiry. The VA specifically seeks a ScriptPro automated system to maintain consistency with existing pharmacies, enhance medication dispensing accuracy, and improve workflow integration. Key requirements include capabilities like fast dispensing, barcode validation, and robust environmental specifications for the equipment. The contractor is expected to manage the installation and training sessions, with strict oversight of access to the renovation site. Vendors interested in participating must meet qualifications related to product provision and execution of similar contracts, and submit comprehensive responses within a five-page limit addressing specific prompts related to their capabilities and compliance with federal regulations. The notice outlines diverse product specifications and qualifications, framing the government's procurement strategy while highlighting the commitment to vendor engagement in enhancing healthcare services for veterans.
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