VA Direct to Patient supply services
ID: 36C770-26-AP-0200Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CMOP OFFICE (36C770)LEAVENWORTH, KS, 66048, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL- OTHER (Q999)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/714521bc6e4149c0b2986f80af20114f/view
Timeline
    Description

    The Department of Veterans Affairs is seeking small business vendors to provide direct delivery supply services for medical and surgical items to Veteran patients through its Consolidated Mail Outpatient Pharmacy (CMOP) program. The contractor must demonstrate at least two years of experience, the capacity to process approximately 14 million prescriptions annually, and the ability to maintain compliance with federal and state regulations while ensuring a 48-hour average turnaround time for prescription fulfillment. This opportunity is critical for ensuring timely access to essential medical supplies for Veterans, with the contract structured to reimburse vendors per filled prescription at government contract prices, plus handling fees. Interested vendors must submit a capabilities statement to the primary contact, Phillip Reuwer, at Phillip.Reuwer@va.gov by January 11, 2026, with any questions directed to the same contact before January 8, 2026.

    Point(s) of Contact
    Phillip Reuwer
    Phillip.Reuwer@va.gov
    Christy Pendlay
    christy.pendlaly@va.gov
    Files
    Title
    Posted
    90-say Sample of Items For New DTP Contract.xlsx
    This government file is a detailed inventory of medical and healthcare supplies, categorized by product code, item description, and dispensing pack quantity. It includes a wide range of products such as wound dressings, nutrition supplements, ostomy supplies, catheters, incontinence products, medical tapes, syringes, needles, and various creams and lotions. The list also features specialized items like infusion sets, tracheostomy supplies, and diagnostic test strips. The comprehensive nature of this inventory suggests its use in federal government RFPs for procurement, federal grants for healthcare initiatives, or state and local RFPs for medical supply contracts. The document's structure, with clear product codes and dispensing quantities, indicates a focus on efficient ordering, stocking, and distribution of essential medical goods to support healthcare operations or public health programs.
    CMOP Data Interface Control V2.1.37 Document May 2025.doc
    This document outlines the Electronic Data Interface (EDI) Guidelines, Version 2.1.37, for the Department of Veteran Affairs Consolidated Mail Outpatient Pharmacy (CMOP) system, specifically for Contract Vendors. It details the standard Health Level 7 (HL7) protocol (Version Batch: 2.5.1, MLLP: 2.5) used for exchanging prescription order data, fulfillment data, and other administrative communications between CMOP and its vendors. The guidelines cover message, segment, and field rules, communication protocols (Socket-to-Socket TCP/IP), and various message types including daily common segment messages, patient prescription messages, acknowledgments, prescription fulfillment messages, package tracking messages, and patient query messages. Recent revisions (2.1.11 to 2.1.37) indicate continuous updates to field specifications, error codes, and the addition of features like Mail Consolidator interactions, My Healthe Vet integration, MIL IMAGES, and new appendices for address structures and mail carriers. The core purpose is to standardize and ensure efficient, accurate, and secure electronic data exchange within the CMOP ecosystem.
    DTP PWS 12-5-25.pdf
    The Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) program requires a contractor for direct delivery of medical/surgical, enteral nutrition, and over-the-counter items to Veteran patients. The contractor must have at least two years of experience, process approximately 14 million prescriptions annually, and operate multiple distribution centers for disaster recovery. Key requirements include maintaining adequate inventory, adhering to federal and state regulations, and ensuring a 48-hour average turnaround time for prescription fulfillment or cancellation. The contractor will be reimbursed per filled prescription at government contract prices, plus a handling fee, with shipping costs covered by the VA. The contract also mandates an HL7 electronic data interface, comprehensive reporting, and strict quality control measures, including masking patient information on packages. Payments are tied to validated invoices, and an emergency contingency plan is required.
    DTP Shipping Logic 12132023.xlsx
    This government file outlines a decision tree for shipping packages, likely for a federal or state entity, based on package weight and destination. The primary goal is to ensure compliance with carrier regulations and proper shipping methods. Packages weighing 13 ounces or less are shipped via USPS 1st Class. For packages addressed to US Territories, Possessions, Alaska, or Hawaii, or those weighing more than 70 pounds, USPS Priority Mail is used. If the address is a PO Box or HC Box only, without a secondary physical address, FedEx 2 Day Air Residential or FedEx Home Delivery is specified for physical addresses, with an immediate contact to CMOP if none of the previous criteria are met. The document emphasizes the vendor's responsibility to comply with carrier rules and regulations, including paperwork, and explicitly states that any fines incurred due to non-compliance will be borne solely by the vendor. This workflow ensures efficient and compliant package delivery for government-related shipments.
    Lifecycle
    Title
    Type
    VA Direct to Patient supply services
    Currently viewing
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