Sources Sought: Automated prescription dispensing system, ScriptPro, Tulsa, OK, Sept 2025
ID: PKG079_CHIP-INType: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/2c8666ad1fe047058cf09d93b0dd23a0/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking vendor interest in providing an automated prescription dispensing system, specifically the ScriptPro system, for the new Tulsa VA Medical Center (VAMC), which is set to open in September 2025. The procurement aims to ensure consistency with existing pharmacy operations, enhance medication dispensing accuracy, and improve workflow integration across the Eastern Oklahoma VA Healthcare System (EOVAHCS). The contractor will be responsible for delivering, installing, and training staff on the system, with strict oversight of access to the renovation site. Interested vendors must submit their responses to the Sources Sought Notice (PKG079_CHIP-IN) by addressing specific qualifications and capabilities within a five-page limit, with inquiries directed to Monica Christopher at monica.christopher@va.gov and Ginger L. Williams at ginger.williams2@va.gov.

    Point(s) of Contact
    Monica Christopher
    monica.christopher@va.gov
    Ginger L. Williams
    ginger.williams2@va.gov
    Files
    Title
    Posted
    SOURCES SOUGHT NOTICE PKG079_CHIP-IN ScriptPro 20250424.docx
    The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice for an automated prescription dispensing system at the new Tulsa VA Medical Center (VAMC), expected to open in September 2025. This request is aimed at gathering vendor interest for the installation of a brand-name ScriptPro system, which is already in use at other Eastern Oklahoma VA Healthcare System (EOVAHCS) facilities. Standardizing the system aims to improve operational efficiency and reduce medication dispensing errors. Interested vendors are invited to respond to this Request for Information (RFI) with detailed qualifications, capabilities, and their experience related to similar products and services. Specific equipment requirements include a ScriptPro Compact Robotic Dispensing System, an Automated Pill Counter, and integrated computer units for managing pharmacy workflow. Vendors must also comply with various federal regulations, including the Buy American Act. Responses should provide concise information about the vendor's qualifications, company size in relation to the SBA standards, and any relevant socioeconomic data. The RFI is not a solicitation for quotes or proposals, but rather a step in planning and market research by the VA, with no obligation on either side for a resulting contract. All responses must refer to the specified NOTICE ID and description.
    SOURCES SOUGHT NOTICE PKG079_CHIP-IN ScriptPro 20250501.docx
    The Department of Veterans Affairs (VA) issued a Sources Sought Notice (PKG079_CHIP-IN) to seek vendor interest in providing an automated prescription dispensing system for the new Tulsa VA Medical Center (VAMC), scheduled to open in September 2025. This notice serves as a request for information and market research, rather than a formal solicitation, emphasizing that companies responding will not incur costs for this inquiry. The VA specifically seeks a ScriptPro automated system to maintain consistency with existing pharmacies, enhance medication dispensing accuracy, and improve workflow integration. Key requirements include capabilities like fast dispensing, barcode validation, and robust environmental specifications for the equipment. The contractor is expected to manage the installation and training sessions, with strict oversight of access to the renovation site. Vendors interested in participating must meet qualifications related to product provision and execution of similar contracts, and submit comprehensive responses within a five-page limit addressing specific prompts related to their capabilities and compliance with federal regulations. The notice outlines diverse product specifications and qualifications, framing the government's procurement strategy while highlighting the commitment to vendor engagement in enhancing healthcare services for veterans.
    Similar Opportunities
    Pharmaceutical Dispensing Machine Implementation to Interface with ScriptPro
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking written quotes for the implementation of pharmaceutical dispensing machines to interface with ScriptPro systems across three locations: Clinton, El Reno, and Watonga, Oklahoma. The procurement includes six line items, encompassing both the implementation of the systems and 12 months of monthly service fees, with a performance period of 12 months from the date of award. This initiative aims to enhance the efficiency of pharmacy operations by automating package tracking and reducing errors, thereby improving service delivery to the Indian Health Centers. Interested vendors must submit their quotes by December 22, 2025, at 10:00 AM CDT to Misti Bussell via email at misti.bussell@ihs.gov, and must be registered in the System for Award Management (SAM) to be eligible for contract award.
    VA Direct to Patient supply services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking small business vendors to provide direct delivery supply services for medical and surgical items to Veteran patients through its Consolidated Mail Outpatient Pharmacy (CMOP) program. The contractor must demonstrate at least two years of experience, the capacity to process approximately 14 million prescriptions annually, and the ability to maintain compliance with federal and state regulations while ensuring a 48-hour average turnaround time for prescription fulfillment. This opportunity is critical for ensuring timely access to essential medical supplies for Veterans, with the contract structured to reimburse vendors per filled prescription at government contract prices, plus handling fees. Interested vendors must submit a capabilities statement to the primary contact, Phillip Reuwer, at Phillip.Reuwer@va.gov by January 11, 2026, with any questions directed to the same contact before January 8, 2026.
    Q517--Staffing Service Tucson
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for staffing services at its Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona, under Solicitation Number 36C77022R0008. The contract, which is a firm-fixed-price Indefinite Delivery/Indefinite Quantity (IDIQ) agreement, requires the contractor to provide non-personal staffing for various roles, including Pharmacists, Pharmacy Technicians, and Shipper/Packer positions, ensuring a minimum staffing rate of 97% across two shifts. This procurement is critical for maintaining efficient pharmacy operations, processing over 15 million prescriptions annually, and adhering to strict compliance with VA and federal regulations, including HIPAA. Proposals are due by 10:00 AM CST on December 18, 2025, and interested parties should contact Nicholas L. Schulte at nicholas.schulte1@va.gov for further information.
    6505--36C77026Q0061/RFI/Domestic Sources Rx_MedSurge
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information from domestic pharmaceutical manufacturers through a Request for Information (RFI) designated 36C77026Q0061, aimed at supporting the Consolidated Mail Outpatient Pharmacy (CMOP) in fulfilling its Open Market (OM) purchasing needs. The RFI seeks to identify both small and large businesses capable of providing a range of pharmaceutical products and ancillary items, with a focus on those manufactured in the United States, to enhance the supply chain for approximately 450,000 prescriptions mailed daily to Veterans. Interested manufacturers are required to submit detailed company and product information, including FDA-approved NDC numbers and operational capabilities, by March 15, 2026, at 4:30 PM CT. For further inquiries, respondents can contact Michael McAlhaney at Michael.McAlhaney@va.gov or (913) 684-1976.
    Pharmaceutical Repackaging Services for National CMOP (770)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for pharmaceutical repackaging services for the National Consolidated Mail Outpatient Pharmacy (CMOP) program. The contract, identified as 36C77026R0004, is a firm-fixed-price, indefinite-delivery agreement intended to support the repackaging of government-purchased oral solid pharmaceuticals into various bottle sizes for distribution to over 7 million veterans. The contract spans a five-year ordering period from February 1, 2026, to January 31, 2031, with a potential six-month extension, and has a minimum value of $20 million and a maximum value of $125 million. Interested contractors should contact Renee Kreutzer at renee.kreutzer@va.gov for further details and must submit their proposals by the specified deadlines, ensuring compliance with all relevant regulations and standards.
    J065--Omnicell IVX Rx Framework Interface/IVX Vista Interface DSS Omnicell
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, intends to award a sole-source contract to Omnicell, Inc. for maintenance and repair services on the existing Omnicell IVX Workflow Management System at the Central Arkansas Veterans HealthCare System in Little Rock, AR. This procurement aims to secure a firm fixed price contract covering a base year plus four option years for software maintenance and support, which includes bug fixes, minor upgrades, and telephone support. The Omnicell IVX system is critical for managing workflow in healthcare settings, particularly for military veterans, and the contract is justified as Omnicell, Inc. is the only vendor capable of providing these specialized services. Interested parties may submit letters of interest demonstrating their technical expertise by December 29, 2025, to the Contracting Officer, Joseph Warren, at joseph.warren@va.gov.
    PRESCRIPTION DESPENSING SYSTEM- CLINTON
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking a contractor to provide a Prescription Dispensing System for the Clinton facility in Oklahoma. This system is required to log and track pharmacy prescriptions, ensuring efficient management of medication dispensing. Such systems are crucial for maintaining accurate records and improving patient care within healthcare facilities. Interested parties can reach out to Ronay English at Ronay.English@ihs.gov for further details regarding this opportunity.
    6505--Ustekinumab Pens/Syringes or Biosimilar
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is preparing to issue a Request for Proposal (RFP) for the procurement of Ustekinumab Pens/Syringes or Biosimilars, aimed at supplying various federal health entities including the Department of Defense, Bureau of Prisons, Indian Health Service, and Federal Health Care Center. The contract will be awarded for an initial period of one year, with the possibility of four additional one-year option periods, ensuring a consistent supply of these critical pharmaceutical products through the VA and DoD Pharmaceutical Prime Vendor Programs. Offerors must provide drugs with unique National Drug Code (NDC) numbers and ensure that any biosimilar products meet FDA licensing requirements, as outlined in the FDA Purple Book. The solicitation is expected to be released around January 12, 2026, with a tentative closing date of January 27, 2026; interested parties should direct inquiries to Chris Carthron at Christopher.Carthron@va.gov or (708) 786-4980.
    Z1DA--Renovate Pharmacy for USP800 Compliance Project 540-18-102
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking bids for the "Renovate Pharmacy for USP800 Compliance Project 540-18-102" at the Louis A. Johnson VA Medical Center in Clarksburg, West Virginia. This project involves comprehensive construction services to ensure the pharmacy meets USP 800 compliance standards, requiring the contractor to provide all necessary labor, materials, equipment, permits, and supervision over a performance period of 496 calendar days. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with an estimated construction magnitude between $2,000,000 and $5,000,000. Interested parties must submit questions in writing to Contracting Officer Rebecca Besten at rebecca.besten@va.gov, and the response deadline for bids is January 7, 2026, at 3 PM Eastern Time, with the solicitation anticipated to be issued on or about January 20, 2026.
    Notice of Intent to award sole source - Compact Robotic Prescription Dispensing System - Tsaile Health Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to ScriptPro USA, Inc. for the provision of a Compact Robotic Prescription Dispensing System at the Tsaile Health Center in Arizona. This procurement is critical as the ScriptPro system is currently installed and operational, directly supporting patient care by managing the automated dispensing workflow in conjunction with the RPMS system. The anticipated period of performance for this contract is from January 1, 2026, to December 11, 2026, with three optional one-year extensions available. Interested parties may contact Bennett Arvessto at bennett.arvessto@ihs.gov for further information, although responses to this notice will not be considered competitive proposals.