DH10--Durham VAMC Radiation Oncology Information Systems-EER 262522 (VA-25-00094323)
ID: 36C10B26Q0064Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - PLATFORM AS A SERVICE: DATABASE, MAINFRAME, MIDDLEWARE (DH10)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/6a357ddf0f3d46a7bd4761c71b3b4c68/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking proposals for the Radiation Oncology Information System Virtual Infrastructure Environment (ROISVIE) at the Durham VA Medical Center (VAMC). This procurement aims to secure hardware, software, and services necessary to support the ROISVIE therapy solution, which includes integration with Varian linear accelerators and associated applications. The selected contractor will be responsible for ensuring compliance with mandatory cybersecurity controls, as outlined in the attached VA Critical Security Controls FAQ, and must deliver various project management and implementation plans. Proposals are due by December 16, 2025, at 11:00 AM EST, and interested parties should contact David Gabrysiak at david.gabrysiak@va.gov for further information. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and has a base period starting January 1, 2026, with a total value anticipated to be below $5 million.

    Point(s) of Contact
    David Gabrysiakdavid,gabrysiak@va.gov
    401-273-7100 X-6746
    david.gabrysiak@va.gov
    Files
    Title
    Posted
    36C10B26Q0064 0001_1.docx
    This document is an amendment to Solicitation 36C10B26Q0064, issued by the Department of Veterans Affairs, Technology Acquisition Center, for the Durham VAMC Radiation Oncology Information Systems. The amendment, number 0001, extends the response due date to December 16, 2025, at 11:00 AM Eastern Time. It also updates the narrative for CLIN 0009, removes Addendum B6-B-9, and attaches "Attachment 001 - VA Critical Security Controls FAQ." All other terms and conditions of the original solicitation remain unchanged. The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and has a NAICS code of 541519.
    36C10B26Q0064 0001.docx
    Amendment 0001 to Solicitation 36C10B26Q0064 for the Radiation Oncology Information Management System Virtual Infrastructure Environment (ROISVIE) extends the offer receipt deadline to December 16, 2025, at 11:00 AM EST. The amendment also updates the narrative of CLIN 0009, removes Addendum B6-B-9, and attaches "Attachment 001 - VA Critical Security Controls FAQ - 36C10B26Q0064." All other terms and conditions of the solicitation remain unchanged. This amendment is issued by the Department of Veterans Affairs, Technology Acquisition Center.
    36C10B26Q0064 ROISVIE.docx
    This document is a Request for Proposal (RFP) from the Department of Veterans Affairs (VA) for Radiation Oncology Information System Virtual Infrastructure Environment (ROISVIE) software services. The VA Durham Healthcare System requires a contractor to provide hardware, software, and services for their ROISVIE therapy solution, which includes supporting Varian linear accelerators and associated applications like Eclipse and Aria. The contract has a base period from January 1, 2026, to December 31, 2026, with four subsequent 12-month option periods. Key requirements include proprietary hardware infrastructure support, software licenses, cybersecurity maintenance, strict access control, FIPS implementation, hosting of treatment planning platforms, backup management, antivirus software, and remote system monitoring. The contractor must deliver various plans, including project management, testing, implementation, configuration, and deployment, and provide quarterly status and monitoring reports. All services and products must comply with federal accessibility laws (Section 508) and sustainable product guidelines.
    36C10B26Q0064_1.docx
    The Department of Veterans Affairs (VA) is issuing Solicitation 36C10B26Q0064, a Request for Quotation (RFQ) for a Radiation Oncology Information System Virtual Infrastructure Environment (ROISVIE) therapy solution for the Durham VAMC. This acquisition is a total Service Disabled Veteran Owned Business Set-Aside under the Veterans First Contracting Program. The solicitation, identified by Product Service Code DH10 and NAICS Code 541519, requests offers for commercial products or services. Responses are due by December 15, 2025, at 3:00 PM EST. The point of contact is david.gabrysiak@va.gov. The place of performance is Durham VAMC, Durham, NC, with a delivery date of January 1, 2026. This combined synopsis/solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov. Additional information, including line items and requirements, is provided in the attached RFQ and Justification documents.
    Attachment 0001 - VA Critical Security Controls FAQ - 36C10B26Q0064.pdf
    The Department of Veterans Affairs (VA) has issued a memorandum establishing mandatory Critical Security Controls for all new and existing VA information systems and applications. These controls, effective July 1, 2025, are designed to enhance the VA's cybersecurity posture, mitigate evolving cyber risks, and support the Zero Trust First Cyber Security Strategy. The requirements apply to all VA branches, including VHA, VBA, and NCA, and all system categorization levels. New systems must implement these controls before authorization, with no Plan of Action & Milestones (POA&M) accepted for non-compliance. Existing systems must also implement the controls, or create a POA&M by July 1, 2025. These controls cover multi-factor authentication, access management, asset inventory, continuous monitoring, vulnerability management, data encryption, contingency planning, and privacy risk assessments. Compliance will be assessed during the Authorization to Operate (ATO) process and continuous monitoring. Future VA contracts and acquisitions will also mandate these security controls.
    JA Redacted.pdf
    The document justifies a sole-source award to VFI, a certified SDVOSB, for the maintenance and support of the Radiation Oncology Information Management System Virtual Infrastructure Environment (ROISVIE) for Veterans Affairs (VA). The current prime vendor, Varian, is discontinuing support by December 31, 2025. VFI, the existing subcontractor, has extensive experience with the legacy system, VA cybersecurity, and medical device requirements, ensuring a smooth transition and continued essential services. Market research confirmed no other system is compatible without significant cost and time delays. This acquisition, below $5 million, is deemed in the government's best interest to prevent loss of critical patient data and ensure continued life-saving cancer treatments for Veterans.
    Lifecycle
    Title
    Type
    DH10--Durham VAMC Radiation Oncology Information Systems-EER 262522 (VA-25-00094323)
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    J065--Varian Hardware & Software Full-scale PMI for ARIA & Eclipse Systems
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for a service contract to provide comprehensive support for Varian hardware and software, specifically for the ARIA and Eclipse systems, at the Veterans Affairs Medical Center in Los Angeles, CA. The contract aims to ensure optimal performance and reliability of critical Linear Accelerator (LINAC) systems, which are vital for delivering high-quality radiation oncology treatments to veterans. This procurement includes a base period from March 25, 2026, to March 24, 2027, with four additional one-year options, and proposals are due by December 29, 2025, at 17:00 MST. Interested parties should direct inquiries and submissions to Contract Specialists Jamie Elbedawi and Kyle Cipra via email, adhering to the specified guidelines and deadlines.
    Q301--Medical Physicist and Radiation Safety Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Medical Physicist and Radiation Safety Services at the Overton Brooks VA Medical Center in Shreveport, Louisiana. This contract, exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a performance period from January 1, 2026, to December 31, 2030, and includes essential services such as quality assurance program reviews, equipment testing, and radiation protection surveys for various medical imaging equipment. The contract has a guaranteed minimum value of $1,000.00 and a maximum value of $400,000.00, with specific requirements for contractor personnel qualifications and security protocols. Interested parties should contact Contract Specialist Aminisha S Daniel at Aminisha.Daniel@va.gov for further details and to ensure compliance with submission requirements.
    Radiology & Imaging FY2025 Solicitation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is issuing a Request for Proposal (RFP) for the procurement of Radiology Imaging Systems and Accessories, under solicitation number 36H79725R0003. This opportunity encompasses a five-year base period with an option for an additional five years, aiming to establish multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts valued at approximately $6.5 billion over ten years, supporting both the VA and the Department of Defense. The solicitation includes detailed requirements for imaging modalities, compliance with DICOM standards, and contractor responsibilities for training and product support, with proposals due by February 3, 2026. Interested vendors should direct inquiries to LaTonya Whiteside at LaTonya.Whiteside@va.gov by December 18, 2025, to ensure clarity in their submissions.
    Z2DA--Replace MRI 1.5T
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to undertake the project titled "Replace MRI 1.5T" at the Durham VA Health Care System in North Carolina. The project involves comprehensive construction services, including the removal of an outdated MRI machine and the installation of a new 1.5T MRI, while addressing critical deficiencies such as RF shielding, fire sprinkler systems, HVAC, and electrical outlets. This initiative is vital for modernizing imaging services for veterans, ensuring compliance with stringent safety and operational standards. Interested contractors should note that this is a Total SDVOSB Set-Aside opportunity, with a project magnitude between $500,000 and $1,000,000, and sealed bids are due by January 6, 2026, at 11:00 AM EST. For further inquiries, contact Contract Specialist Michael R Proctor at Michael.Proctor2@va.gov.
    6525--SEP 2025 Equipment Only Consolidation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the "SEP 2025 Equipment Only Consolidation" contract, specifically aimed at procuring medical imaging equipment and related services. This procurement encompasses a variety of medical devices, including but not limited to MRI systems, ultrasound units, and radiographic equipment, which are essential for enhancing diagnostic capabilities and improving healthcare delivery to veterans. The contract is unrestricted, with a due date for offers set for January 14, 2026, at 11:59 PM CST, and interested vendors can direct inquiries to Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov. The solicitation includes detailed specifications and requirements, emphasizing compliance with security standards and the need for comprehensive training and support services.
    36C25626Q0007 Gulf Coast Medical Physicist and Radiation Safety Officer Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking proposals for Medical Physicist and Radiation Safety Officer Services under Solicitation Number 36C25626Q0007, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The contractor will be responsible for providing comprehensive management, supervision, and execution of services related to annual compliance testing of diagnostic radiological equipment across various VA facilities in Mississippi, Florida, and Alabama, ensuring adherence to regulatory standards. This contract, structured as a fixed-price indefinite-delivery, indefinite-quantity (IDIQ) agreement, has a base period from February 1, 2026, to January 31, 2027, with four additional one-year options, and a total ceiling of $2,000,000. Interested parties must submit their quotes via email to Tiffany Lee-Franklin by December 16, 2025, at 4:00 PM CST, and all technical questions must be submitted by December 8, 2025.
    DA01--PACT Act -Veteran Experience Services Eligibility and Enrollment (VESEE) 2.0
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to participate in the Veteran Experience Services Eligibility and Enrollment (VESEE) 2.0 initiative. This procurement aims to modernize the existing systems that support eligibility and enrollment processes for Veterans and their families, focusing on improving user experience, streamlining operations, and ensuring compliance with data security and privacy regulations. The initiative is critical for enhancing access to healthcare services and benefits for Veterans, with the contract expected to be awarded in November 2025. Interested parties must respond to the Request for Information by May 28, 2025, and can contact Contract Specialist Luis Lozada-Santiago at Luis.Lozada-Santiago@va.gov or 848-377-5245 for further details.
    Q522--VHSO Teleradiology Services- Fayetteville (564) SDVOSB competitive
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Teleradiology Services for the Veterans Healthcare System of the Ozarks (VHSO) in Fayetteville, Arkansas. This procurement involves providing off-site interpretation of various imaging studies, including X-Ray, Ultrasound, CT, and MRI, under a fixed-price indefinite-delivery, indefinite-quantity (IDIQ) contract valued at up to $3.1 million, with a guaranteed minimum of $1,000. The services are critical for ensuring timely and accurate diagnostic imaging, adhering to stringent standards set by the VA and other regulatory bodies, with a performance period from January 2, 2026, to December 31, 2026. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), should contact Contract Specialist Karen Battie at Karen.Battie@va.gov for further details and to ensure compliance with all eligibility requirements.
    J065--RSO Medical Physics Services KC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for RSO Medical Physics Services at the Kansas City VA Medical Center and its Community-Based Outpatient Clinics. The contract encompasses a base year plus four one-year options, requiring services such as quarterly nuclear medicine audits, equipment inspections, and emergency RSO coverage, provided by a board-certified Medical or Health Physicist. This procurement is crucial for maintaining safety and compliance in medical physics operations, with an estimated contract value of $19 million. Proposals are due by December 23, 2025, at 10:00 AM CST, and interested parties should contact Contract Specialist Paul Dixon at paul.dixon@va.gov for further information.
    H265--Diagnostic Equip Testing & Certification
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is preparing to issue a Request for Quote (RFQ) for Diagnostic Equipment Testing and Certification, specifically seeking certified medical physicists to conduct tests and certifications of imaging equipment. This procurement is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) under NAICS code 541690, highlighting the importance of supporting veteran-owned businesses in the healthcare sector. The RFQ is expected to be posted on or about December 9, 2025, with responses due by December 18, 2025, at 1:00 PM Eastern Time. Interested parties should direct any questions to Contracting Officer Marcus Watts via email at marcus.watts@va.gov, ensuring inquiries are submitted no later than 24 hours prior to the closing date.