Q301--Medical Physicist and Radiation Safety Services
ID: 36C25625Q1135Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Medical Laboratories (621511)

PSC

MEDICAL- LABORATORY TESTING (Q301)

Original Source

https://sam.gov/workspace/contract/opp/f020fdd938e34005ada933a026ef209b/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for diagnostic medical physicist and radiation safety services at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The contract, which is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a performance period from January 1, 2026, to December 31, 2030, with five twelve-month ordering periods. The selected contractor will be responsible for a range of services, including quality assurance program reviews, equipment testing, and radiation protection surveys, ensuring compliance with federal and VA directives for various medical imaging equipment. Interested parties should contact Contract Specialist Aminisha S. Daniel at Aminisha.Daniel@va.gov, with the contract having a guaranteed minimum value of $1,000 and a maximum value of $400,000.

    Point(s) of Contact
    Aminisha S DanielContract Specialist
    Aminisha.Daniel@va.gov
    Files
    Title
    Posted
    36C25625Q1135_PRE.docx
    The Department of Veterans Affairs, Overton Brooks VA Medical Center, issued a presolicitation notice for Medical Physicist and Radiation Safety Services in Shreveport, LA. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside (SDVOSBC) with NAICS code 621511 and a size standard of $41.5M. The selected contractor will provide on-site diagnostic medical physics support, including an annual diagnostic physics survey of diagnostic imaging equipment, furnishing all necessary travel, labor, materials, and qualified personnel. The solicitation number is 36C25625Q1135, with a response date of December 3, 2025, at 3 PM Central Time. The fixed-price contract solicitation is expected to be available around December 3, 2025, with quotes due approximately 10 days from issuance. Questions must be submitted via email to aminisha.daniel@va.gov within seven calendar days of the solicitation's issuance.
    S02 - Attachment D.1 Equipment List.pdf
    Overton Brooks VAMC requires annual calibration of various x-ray and imaging equipment by a Medical Physicist, as detailed in Attachment D.1, the Equipment List. The list specifies numerous devices by manufacturer, model, and ID, including Rad, Digital Detectors, R&F, C-Arm, CT, Radiographic Systems, DEXA, SPECT, PET/CT, Mammography, and Dental X-ray units across different rooms and buildings. The VAMC also requires annual Joint Commission Physics Surveys for CT, SPECT, and PET equipment. This extensive list underscores the need for specialized calibration and survey services to ensure the proper functioning and regulatory compliance of critical medical imaging and dental equipment at the facility and its associated clinics.
    S02 36C25625Q1135_1 Diagnostic Medical Physicist.pdf
    This government Request for Proposal (RFP) (36C25625Q1135) from the Department of Veterans Affairs (VA) solicits diagnostic medical physicist services for the Overton Brooks VA Medical Center (OBVAMC) in Shreveport, LA. The contract, a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), covers a performance period from January 1, 2026, to December 31, 2030, with five twelve-month ordering periods. Services include reviewing quality assurance programs, annual and post-repair equipment testing, structural shielding design, radiation protection surveys, initial installation testing, and support for the Radiation Safety Office. The RFP details specific quality assurance testing requirements for various medical imaging equipment (X-ray, CT, PET, Nuclear Medicine, Mammography) and emphasizes strict adherence to federal and VA directives. Contractor personnel must meet rigorous education, certification, and experience qualifications, with all subcontracting plans requiring submission and approval. The contract has a guaranteed minimum value of $1,000.00 and a maximum value of $400,000.00. Additionally, it outlines comprehensive contractor personnel security and information systems access requirements, including mandatory training and immediate reporting of security incidents.
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