J065--RSO Medical Physics Services KC
ID: 36C25526Q0082Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF255-NETWORK CONTRACT OFFICE 15 (36C255)LEAVENWORTH, KS, 66048, USA

NAICS

Other Scientific and Technical Consulting Services (541690)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/526b39528c854530a864f7c64a29d770/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for RSO Medical Physics Services at the Kansas City VA Medical Center and its Community-Based Outpatient Clinics. The contract encompasses a base year plus four one-year options, requiring services such as quarterly nuclear medicine audits, equipment inspections, and emergency RSO coverage, provided by a board-certified Medical or Health Physicist. This procurement is crucial for maintaining safety and compliance in medical physics operations, with an estimated contract value of $19 million. Proposals are due by December 23, 2025, at 10:00 AM CST, and interested parties should contact Contract Specialist Paul Dixon at paul.dixon@va.gov for further information.

    Point(s) of Contact
    Paul DixonContract Specialist
    paul.dixon@va.gov
    Files
    Title
    Posted
    36C25526Q0082_1.docx
    The Department of Veterans Affairs, Network Contracting Office (NCO) 15, is conducting market research for RSO Medical Physics Services at the Kansas City VA Medical Center. This Sources Sought Notice, solicitation number 36C25526Q0082, is not a request for proposals but seeks to identify qualified vendors, specifically Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). Responses are due by November 28, 2025, at 10:00 AM CST. Interested parties must provide company information, a statement of capability demonstrating past performance, and indicate if they are a manufacturer or distributor. The purpose is to gather information for future acquisition decisions. Contact Paul Dixon at paul.dixon@va.gov for inquiries.
    36C25526Q0082.docx
    This government solicitation (RFQC 36C25526Q0082) from the Department of Veterans Affairs outlines requirements for Physicist Equipment Testing and Radiation Safety Officer (RSO) services at the Kansas City VA Medical Center and its Community-Based Outpatient Clinics. The contract covers a base year plus four one-year options, with an estimated value of $19 million. Services include quarterly nuclear medicine audits, ACR performance testing, inspections of new or repaired equipment, annual protocol reviews, shielding design calculations, and image acquisition display monitor testing. The contractor must provide a board-certified or board-eligible Medical or Health Physicist for routine virtual, monthly on-site, and emergency RSO services (24/7 coverage), including managing the VHA Materials Permit and the dosimetry program. The solicitation is a total small business set-aside with a NAICS code of 541690. Proposals are due by December 23, 2025, at 10:00 AM CST.
    Statement of Work.pdf
    This Statement of Work (SOW) outlines the requirements for physicist equipment testing and Radiation Safety Officer (RSO) services at the Kansas City VAMC and its Community-Based Outpatient Clinics. The contractor must provide all necessary tools, equipment, and personnel to perform quarterly nuclear medicine audits, ACR performance testing on various imaging equipment (x-ray, nuclear medicine, PET/CT, MRI), and performance testing on new or relocated equipment before clinical use. The SOW also requires inspections post-repair or modification, annual CT and fluoroscopy protocol reviews, and shielding design calculations for new or replaced x-ray systems. RSO services include providing a board-certified or eligible Medical/Health Physicist for routine virtual and monthly on-site coverage, managing the VHA Materials Permit, and overseeing the dosimetry program. Additional as-needed services cover inspections, evaluations, and protocol optimizations. Deliverables include detailed reports of all testing, audits, inspections, calculations, and compliance documentation.
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