This amendment to solicitation 36C25626Q0022 addresses questions from potential offerors for teleradiology services for the Department of Veterans Affairs. Key details include estimated daily exam volumes for weekends/holidays (22 exams from 6 AM-6 PM, 14 after hours) and weekdays (110 X-rays, 27 CTs, 11 US, 10 MRI), with approximately 23% of CT and 24% of CTA exams being Abdomen & Pelvis. The Nonmanufacturer Rule does not apply as the solicitation is for professional services, not physical products. The VA will not consider alternative CLIN structures (FTE vs. Per Click) due to the need for 24/7 coverage. There is no flexibility for after-hours/weekend STAT cases. This is a new requirement with no incumbent. The document also clarifies requirements for Service-Disabled Veteran-Owned Small Business (SDVOSB) eligibility, Joint Venture agreements, and subcontracting plans, emphasizing that Contracting Officers will conduct responsibility determinations in accordance with federal and VA regulations. The evaluation of this requirement will now fall under FAR 12 (12.203 for evaluation and 12.204 for award) as of December 15, 2025.
This document is Amendment 0002 to Solicitation 36C25626Q0022 for Teleradiology Services at VHSO-Fayetteville, AR, issued by the Department of Veterans Affairs. The primary purpose of this amendment is to extend the quote submission due date. The original deadline of December 17, 2025, has been extended to January 6, 2026, at 2:00 pm CST. All other terms and conditions of the original solicitation remain unchanged. The amendment also specifies procedures for offerors to acknowledge receipt of this change, emphasizing that failure to do so by the new deadline may result in the rejection of their offer. This ensures that potential contractors are aware of the revised timeline for submitting their proposals.
The Department of Veterans Affairs (VA) is issuing a presolicitation notice for SDVOSB competitive VHSO Teleradiology Services. This upcoming solicitation, 36C25626Q0022, will be posted on SAM.gov on or before December 1, 2025, with a response deadline of December 1, 2025, at 2:00 PM Central Time. The services required are professional teleradiology clinical services for radiology examinations across five VHSO sites: Fayetteville AR, Fort Smith AR, Harrison AR, Springfield MO, Branson MO, and Joplin MO. The contracting office is located in Shreveport, LA, and Karen Battie is the point of contact.
The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16), has issued a Sources Sought Notice (36C25626Q0022) to identify qualified contractors for professional teleradiology services at the Fayetteville, AR, location of the South Louisiana Veterans Health Care System (SLVHCS). This is not a solicitation for proposals but rather market research to assess potential sources. The VA seeks U.S.-based corporations capable of providing off-campus film interpretation, including immediate communication of STAT and critical results, via their secure teleradiology network. Services must be performed by board-certified Radiologists and include all necessary personnel, equipment, telecommunication, supplies, and supervision. Interested contractors must submit company information, GSA/FSS contract numbers (if applicable), socio-economic status, and capability statements by October 7, 2025, at 2:00 PM CT to karen.battie@va.gov.
This government solicitation, 36C25626Q0022, from the Department of Veterans Affairs, Network Contracting Office 16, outlines requirements for Teleradiology Clinical Services for the Veterans Healthcare System of the Ozarks (VHSO) in Fayetteville, AR. The contract is a fixed-price indefinite-delivery, indefinite-quantity (IDIQ) agreement with a one-year base period and no option years, with a guaranteed minimum of $1,000.00 and a ceiling of $3,000,000.00. The services include off-site interpretation of X-Ray, Ultrasound, Computed Tomography, CT Angiography, and Magnetic Resonance Imaging readings, along with technology setup and troubleshooting. All services must be performed within the United States by Board Certified or Board Eligible Radiologists. The document details extensive security, privacy, and credentialing requirements for contractors and their personnel, including compliance with VA Directives, HIPAA, FISMA, and NIST standards. Key personnel must undergo specific training and background checks, and all information systems must meet stringent security controls. Liquidated damages are specified for data breaches involving sensitive personal information. The solicitation also includes various FAR and VAAR clauses governing contract terms, administration, and protest procedures.
This Quality Assurance Surveillance Plan (QASP) for RFQ 36C25626Q0022 outlines the systematic method for evaluating contractor performance. It details what will be monitored, how, by whom, and how results will be documented. The QASP emphasizes the contractor's responsibility for quality control and the government's role in objective evaluation. Key government personnel include the Contracting Officer (Karen Battie) and the Contracting Officer’s Representative (Lisa Bujarski). Performance standards are based on contract terms, with surveillance methods including direct observation, periodic inspections, user complaints, random sampling, and contractor-provided documentation. The plan includes a performance report template with specific measures for timeliness, quality, communication, personnel qualifications, licensing, training, and HIPAA compliance. Contractor performance will be rated using CPARS (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory), with detailed criteria for each. Performance documentation, including Contract Reports (CRs) for deficiencies, will be used for contractual actions and past performance assessments. The QASP is a 'living document,' subject to revisions coordinated with the contractor.
ATTACHMENT D.2, titled "Past Performance References," is an integral part of the Teleradiology Request for Quotation (RFQ) 36C25625Q0022. This document is a template for prospective contractors to provide detailed information on up to three past performance references. For each reference, the contractor must specify the name and address of the government or commercial organization, the contract number, and a brief description of the work performed. Key details include whether the contractor acted as a prime or sub-contractor, the dates of performance, and the total cost of the contract. The form also requires disclosure of any award, incentive, or deduction, and critically, any terminations for cause or default with a brief explanation if applicable. Contact information for a Point of Contact/COR, including their title, telephone number, and email address, is mandatory. A section for additional comments is also provided. This attachment is crucial for evaluating a bidder's past performance and their ability to successfully execute similar contracts.
The Department of Veterans Affairs (VA) Handbook 6500.6, Appendix D, outlines the Contractor Rules of Behavior, establishing the terms and conditions for contractor access to VA data, information systems, and sites. Contractors must consent to monitoring and reviews by VA staff and law enforcement, understanding there is no reasonable expectation of privacy. Unauthorized attempts to access, modify, or misuse federal government systems are prohibited and can lead to criminal, civil, or administrative penalties. Contractors must comply with VA security and data privacy directives, report security incidents, and adhere to specific rules for system usage, data protection, password management, and authorized software. Personal use of VA systems is prohibited, and sensitive information must be protected using FIPS 140-2 validated encryption. Additional conditions apply to the use of non-VA IT resources, including restrictions on remote access from public computers and dual network connections. Subcontractors are bound by the same security requirements. This agreement emphasizes the importance of knowledgeable users in maintaining information security and clarifies that it does not create any additional rights enforceable by law against the U.S. Government.
ATTACHMENT D5 outlines the Contractor Certification for compliance with U.S. immigration laws when providing services to the Department of Veterans Affairs (VA). Contractors must adhere to the Immigration and Nationality Act of 1952, related laws enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor. Key requirements include not knowingly employing or subcontracting with illegal aliens or non-immigrant foreign nationals who violate their status. Additionally, contractors must comply with "E-Verify" requirements as per Executive Order 12989 and applicable Federal Acquisition Regulations. Failure to comply may result in the prohibition of foreign nationals from working on VA-related services and could lead to contract termination for breach. Contractors are also required to obtain similar certifications from their subcontractors. This certification emphasizes strict adherence to immigration laws and warns against false certifications, which may lead to prosecution under 18 U.S.C. 1001.
The VHA Teleradiology Handbook, issued March 8, 2005, outlines procedures for establishing and managing teleradiology services within VA medical centers, with other federal agencies, community facilities, and contractors. It details appropriate outsourcing, supervision, interpretation standards, and the availability of consultations and reports. Key aspects include medical record storage, professional qualifications, liability, and performance monitoring. The handbook also covers workload capture, security, privacy, equipment specifications, and requirements for teleradiology agreements. It emphasizes adherence to federal laws, VA regulations, and VHA policies, particularly regarding patient privacy and data security. The document highlights the roles and responsibilities of medical center directors, chiefs of staff, radiology service chiefs, and teleradiologists to ensure coordinated and compliant teleradiology services.
VAAR 852.219-75 outlines the Department of Veterans Affairs' (VA) limitations on subcontracting for service-disabled veteran-owned small businesses (SDVOSBs) and veteran-owned small businesses (VOSBs). This regulation, applicable to federal government RFPs, requires offerors to certify compliance with specific subcontracting limits based on contract type: 50% for services, 85% for general construction, and 75% for special trade construction. These percentages represent the maximum amount that can be paid to non-certified SDVOSB/VOSB firms. The certification acknowledges the severe penalties for false claims, including criminal prosecution and debarment. Contractors must provide documentation to the VA upon request to demonstrate compliance throughout the contract period. Failure to submit the required certification with the offer will result in disqualification.
The Department of Veterans Affairs (VA) Network Contracting Office 16 is soliciting proposals for Teleradiology Clinical services for the Veterans Healthcare System of the Ozarks (VHSO) in Fayetteville, AR. This fixed-price indefinite-delivery, indefinite-quantity (IDIQ) contract, with a ceiling of $3,100,000.00 and a guaranteed minimum of $1,000.00, will cover a one-year performance period from January 2, 2026, to December 31, 2026. The contractor will provide off-site interpretation of X-Ray, Ultrasound, Computed Tomography, CT Angiography, and Magnetic Resonance Imaging studies, including technology setup. Services must adhere to VA, American College of Radiology, and Joint Commission standards, requiring board-certified or board-eligible radiologists. Key requirements include credentialing, privileging, compliance with HIPAA, and timely reporting (routine within 24 hours, STAT within 60 minutes). The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses, with specific clauses covering contract administration, invoicing, and contractor responsibilities.