2 Mobile LED Screen (Rental) for Langley AFB Air Show
ID: FA4800-25-Q-S005Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4800 633 CONS PKPLANGLEY AFB, VA, 23665, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Original Source

https://sam.gov/opp/227bdaca6c8d43a9ae2a96fe960798d7/view
Timeline
    Description

    The Department of Defense, through the Air Force's 633rd Contracting Squadron, is seeking vendors capable of providing two mobile LED screens for the Air Power over Hampton Roads Air Show at Langley Air Force Base, scheduled for April 25-27, 2025. The contractor will be responsible for the delivery, setup, operation, and coordination of the screens, which must be a minimum size of 17x10 feet and compliant with Trade Agreements Act standards. This procurement is crucial for enhancing visibility and communication during the event, ensuring the safety and engagement of attendees. Interested parties should submit a capabilities package by 1200 hours EST on November 5, 2024, to AnnMarie Shields and Emoni Bright via their respective emails, as this is a sources sought notice and not a formal request for proposals.

    Files
    Title
    Posted
    2025 Mobile Led Screen PWS Rental.pdf
    The Performance Work Statement details the requirements for a contractor to provide two mobile LED screens for the 2025 Air Power over Hampton Roads Air Show at Joint Base Langley-Eustis, VA, scheduled for April 25-27, 2025. The contractor is responsible for the screens' setup, operation, and coordination with show staff to display advertisements, schedules, and emergency messages effectively. Key contractor qualifications include experience with large venues, capability for troubleshooting, and prior Department of Defense support experience. The LED system must be highly visible, interface with sound services, and allow for rapid media changes. The contractor must also manage and oversee a range of duties, including pre-show system testing, consulting with Air Show staff, and providing real-time weather updates. The government will provide lodging and transportation without additional fees but expects no deposits from the contractor, with all costs settled in a single payment post-event. The document underscores the necessity for the contractor to adhere to guidelines discouraging solicitation of donations at a public, no-admission event, emphasizing compliance with Air Force regulations.
    Questions and Answers 2 Mobile LED Screen (Rental) for Langley AFB Air Show.pdf
    The request for proposals (RFP) pertains to the rental of two Mobile LED Screens for the Langley Air Force Base (AFB) Air Show. The minimum size requirement for the screens is set at 17x10 feet, although this may be subject to revision. The screens must comply with TAA (Trade Agreements Act) standards, indicating a need for adherence to specific trade regulations. This RFP outlines that the project represents a brand new contract, with no existing agreements or contracts in place. This document serves as a guideline for potential vendors regarding the specifications and compliance requirements necessary for submitting proposals for the contract. The overall purpose is to procure compliant and appropriately sized LED screens to enhance the visibility and presentation at the Air Show.
    Lifecycle
    Title
    Type
    2 Mobile LED Screen (Rental) for Langley AFB Air Show
    Currently viewing
    Sources Sought
    Similar Opportunities
    2025 Air Show Sound System
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to provide a comprehensive sound system for the Tinker Air Show 2025, scheduled for June 27-30, 2025, at Tinker Air Force Base in Oklahoma. The requirement includes the installation of an audio and public address system capable of delivering clear sound for announcements and music across a flight line, accommodating an estimated crowd of over 200,000 attendees while mitigating interference from jet noise. This procurement is critical for ensuring effective communication during the air show and practice shows, with contractors expected to demonstrate prior experience with large events and adhere to strict safety protocols. Interested parties should contact Christopher Collins at christopher.collins.91@us.af.mil or Javon Tharps at javon.tharps@us.af.mil for further details, and must comply with all outlined requirements, including background checks for personnel accessing the installation.
    CY25 KAFB Air Show – DH-115 Performance
    Active
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is seeking quotations for aerial demonstration performances of the DH-115 aircraft at the CY25 Kirtland Air Force Base (KAFB) Air Show scheduled for May 29 to June 1, 2025. The contractor will be responsible for providing one practice session and two demonstration flights, adhering to the specifications outlined in the attached Statement of Work (SOW), while ensuring compliance with FAA regulations. This opportunity is significant as it supports the KAFB Open House event, showcasing aerial capabilities to the public, and enhancing community engagement. Interested vendors must submit their proposals by January 3, 2025, with a possible extension to January 15, 2025, and should direct inquiries to Tyler Hatfield at tyler.hatfield.2@us.af.mil or SrA James Trill at james.trill.1@us.af.mil, noting that funding for this contract is contingent upon the availability of appropriated funds.
    CY25 KAFB Air Show – A-37 Performance
    Active
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is seeking contractors to provide A-37 aircraft aerial demonstration performances for the CY25 KAFB Open House (Air Show) scheduled from May 29 to June 1, 2025. The selected contractor will be responsible for delivering one practice session and two demonstration performances, including all associated travel, lodging, and transportation expenses, in accordance with the attached Statement of Work (SOW). This opportunity is significant for enhancing public engagement with the Air Force and requires compliance with FAA regulations and federal security requirements. Interested parties must submit their quotes via email by 1400 hours MST on January 3, 2025, with a possible extension to January 15, 2025, and should ensure their quotes remain valid until at least January 30, 2025. For further inquiries, contact Edward Shults at edward.shults@us.af.mil or SrA James Trill at james.trill.1@us.af.mil.
    2025 Air Show Table, Tents and Chairs
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to provide rental services for tents, tables, chairs, and accessories for the Open House, Star Spangled Salute Air and Space show at Tinker Air Force Base, scheduled for June 27-29, 2025. The contractor will be responsible for delivering, setting up, and taking down the equipment, ensuring all items meet specified quality standards and safety protocols, including adherence to OSHA regulations. This event is expected to attract approximately 200,000 visitors over two days, highlighting the importance of high-quality and reliable equipment for various support activities. Interested parties should contact Christopher Collins at christopher.collins.91@us.af.mil for further details, as this opportunity is set aside for small businesses under the SBA guidelines.
    Wings Over Wayne Air Show 2025 - Pyrotechnics
    Active
    Dept Of Defense
    The Department of Defense, through the 4th Contracting Squadron at Seymour Johnson Air Force Base, is soliciting quotes for pyrotechnic performance services for the 2025 Wings Over Wayne Air Show, scheduled for May 3-4, 2025. The procurement aims to secure a contractor capable of delivering a range of pyrotechnic effects, including wall-of-fire effects and bullet strafes, as detailed in the attached Statement of Work. This event is significant for showcasing military capabilities and fostering community engagement, necessitating high-quality pyrotechnic displays. The total award amount for this contract is $9 million, with quotes due by January 9, 2025, at 12 PM EST. Interested parties should direct inquiries to Sarah Derringer at sarah.derringer@us.af.mil or Aaron VanVynckt at aaron.vanvynckt.1@us.af.mil.
    Davis-Monthan AFB Air Show Fencing Rental
    Active
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting quotes for the rental of fencing services for the FY25 Thunder and Lightning Over Arizona event at Davis-Monthan Air Force Base in Tucson, Arizona. The procurement requires the delivery of 13,117 linear feet of bicycle fencing, with a delivery deadline of March 18, 2025, and pickup by March 25, 2025, ensuring compliance with safety regulations and proper condition of materials. This opportunity is set aside for small businesses, with a firm-fixed price contract to be awarded based on the lowest price that meets technical acceptability criteria. Interested vendors must submit their quotes by January 14, 2024, and direct any questions to the primary contact, Erick Ramirez Millan, at erick.ramirezmillan@us.af.mil or 520-228-4967, by January 3, 2024.
    CY25 KAFB Air Show-T-33 Performance
    Active
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is seeking commercial providers to perform T-33 aircraft aerial demonstrations at the CY25 KAFB Open House (Air Show) scheduled from May 29 to June 1, 2025, at Kirtland Air Force Base in New Mexico. The selected contractor will be responsible for conducting one practice flight and two public performances, adhering to FAA regulations and providing all necessary personnel, tools, and materials, while the Air Force will supply certain logistics such as fuel and hangar space. This opportunity is significant as it supports community engagement and showcases military aviation capabilities, with proposals due by January 15, 2025, and all quotes remaining valid until February 28, 2025. Interested parties can contact Andrew Wiseman at andrew.wiseman.2@us.af.mil or SrA James Trill at james.trill.1@us.af.mil for further information.
    Nellis AFB 2025 Air Show Shuttle Bus Services
    Active
    Dept Of Defense
    The Department of Defense, through the Air Force, is soliciting proposals for shuttle bus services for the 2025 Nellis Air Show at Nellis Air Force Base in Nevada. The contractor will be responsible for providing transportation between the Las Vegas Motor Speedway and Nellis AFB, accommodating an expected 220,000 to 300,000 attendees over two days, with a fleet of 90 buses required each day. This procurement is critical for ensuring efficient and compliant transportation services for a significant public event, with the contract anticipated to be a Firm Fixed Price type, covering the period from April 4 to April 6, 2025. Interested small businesses must submit their quotes electronically by January 12, 2025, and are encouraged to direct any inquiries to SrA Carlos Burnes at carlos.burnes@us.af.mil or by phone at 702-652-7022.
    Canopy Tent Rental, Andersen AFB
    Active
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting bids for the rental of canopy tents at Andersen Air Force Base in Guam. The procurement involves the rental of six canopy tents measuring 20 feet in width and 30 feet in length, with a minimum height of 8 feet, along with their installation and removal. This rental service is crucial for supporting various events at the Air Force Base, ensuring that logistical and operational standards are met during the specified period. Interested vendors must submit their offers by January 3, 2024, with delivery scheduled for January 20, 2025, and the performance period extending until March 5, 2025. For further inquiries, vendors can contact TSgt Benjamin Albers at benjamin.albers@us.af.mil or 671-366-6608, or Shelby Benko at shelby.benko.1@us.af.mil or 671-366-6627.
    CY25 KAFB Air Show – P-51 Mustang Performance
    Active
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting proposals for aerial performances of the P-51 Mustang at the CY25 Kirtland Air Force Base (KAFB) Air Show, scheduled for May 29 to June 1, 2025. The selected contractor will be responsible for providing one practice flight and two demonstration performances, adhering to the requirements outlined in the attached Statement of Work (SOW). This opportunity is significant as it enhances public engagement and showcases military aviation capabilities during the air show, which is a key event for community relations. Interested parties must submit their proposals by January 3, 2025, with inquiries directed to AMN Tyler Hatfield at tyler.hatfield.2@us.af.mil, noting that funding for this contract is contingent upon future appropriations.