2 Mobile LED Screen (Rental) for Langley AFB Air Show
ID: FA4800-25-Q-S005Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4800 633 CONS PKPLANGLEY AFB, VA, 23665, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Original Source

https://sam.gov/opp/2c2efd2116eb4f43a42b27438dde3592/view
Timeline
    Description

    The Department of Defense, through the Air Force, is seeking vendors capable of providing two mobile LED screens for the Air Power over Hampton Roads Air Show at Joint Base Langley-Eustis, Virginia, scheduled for April 25-27, 2025. The contractor will be responsible for the delivery, setup, operation, and coordination of the screens to effectively display advertisements, schedules, and emergency messages, ensuring compliance with all relevant regulations and safety standards. This procurement is crucial for enhancing the visibility and communication during the air show, which is a significant public event. Interested parties must submit a capabilities package by 1200 hours EST on November 5, 2024, to AnnMarie Shields and Emoni Bright via their respective emails, as detailed in the sources sought notice.

    Files
    Title
    Posted
    2025 Mobile Led Screen PWS Rental.pdf
    The Performance Work Statement details the requirements for a contractor to provide two mobile LED screens for the 2025 Air Power over Hampton Roads Air Show at Joint Base Langley-Eustis, VA, scheduled for April 25-27, 2025. The contractor is responsible for the screens' setup, operation, and coordination with show staff to display advertisements, schedules, and emergency messages effectively. Key contractor qualifications include experience with large venues, capability for troubleshooting, and prior Department of Defense support experience. The LED system must be highly visible, interface with sound services, and allow for rapid media changes. The contractor must also manage and oversee a range of duties, including pre-show system testing, consulting with Air Show staff, and providing real-time weather updates. The government will provide lodging and transportation without additional fees but expects no deposits from the contractor, with all costs settled in a single payment post-event. The document underscores the necessity for the contractor to adhere to guidelines discouraging solicitation of donations at a public, no-admission event, emphasizing compliance with Air Force regulations.
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    2 Mobile LED Screen (Rental) for Langley AFB Air Show
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