2025 Air Show Sound System
ID: 2025TASSoundSystemType: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA8101 AFSC PZIOATINKER AFB, OK, 73145-9125, USA

NAICS

Other Sound Recording Industries (512290)

PSC

SOUND RECORDING AND REPRODUCING EQUIPMENT (5835)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/637dcb0c9a964831ad51d1e16935f2ba/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking a contractor to provide a comprehensive sound system for the Tinker Air Show 2025, scheduled from June 27 to June 30, 2025, at Tinker Air Force Base in Oklahoma. The contractor will be responsible for delivering a sound system capable of covering an area of 2500 ft by 1500 ft, ensuring clear audio for announcements and music amidst jet noise, and accommodating an expected crowd of over 200,000 attendees. This procurement is critical for the event's logistics, emphasizing public safety and operational excellence, with setup commencing on June 27 for sound testing and full operation required from June 28 to June 29. Interested parties should contact Christopher Collins at christopher.collins.91@us.af.mil or Javon Tharps at javon.tharps@us.af.mil for further details, and must adhere to the Total Small Business Set-Aside requirements.

    Point(s) of Contact
    Christopher Collins
    christopher.collins.91@us.af.mil
    Javon Tharps
    javon.tharps@us.af.mil
    Files
    Title
    Posted
    SOW SOUND 2025.pdf
    The Tinker Air Show 2025 at Tinker Air Force Base, Oklahoma, requires the installation of a comprehensive sound system by the 72d Force Support Squadron to support the event scheduled for June 27-29, 2025. The sound setup includes complete sound coverage for an estimated crowd of over 200,000 attendees, ensuring clear audio despite potential interference from jet noise. Specifications mandate setup of the system by June 30 for sound testing. Key responsibilities include music coordination for demonstration acts, range of audio equipment, and safe setup while adhering to security measures on base. Contractors must secure all necessary communications for broadcasting, demonstrate prior experience with large airshows, and remove all equipment promptly post-event. The contract stipulates safety program requirements, mishap reporting guidelines, and operational requirements while using vehicles on the base. Government support will include providing a golf cart for use, and contractors must ensure compliance with safety regulations and provide personnel information for background checks to access the installation. The document emphasizes adherence to safety protocols and positioning of audio systems to optimize public address capabilities throughout the event.
    SOW SOUND 2025 (Updated).pdf
    The Tinker Air Show 2025, organized by the 72d Force Support Squadron at Tinker Air Force Base, requires a comprehensive sound system to support the event from June 27 to June 29, 2025. The sound system must be capable of covering a designated area of 2500 ft by 1500 ft, ensuring clear audio over jet noise for an anticipated crowd of over 200,000 attendees. Setup must begin on June 27 by 1300 hours for sound testing, with full operation required from 0800 during the subsequent two show days. The contractor will handle all aspects of the sound installation, including cordless and wired microphones, backup power, and safety compliance. Additionally, the contractor must integrate with the Blue Angels' sound system or provide their own cordless setup for performances. Safety measures must be strictly adhered to, including mishap reporting procedures and precautions for vehicle operations around crowds and aircraft. The government will furnish limited resources like a golf cart for event logistics. Contractors must demonstrate relevant experience and provide references to ensure compliance with technical and safety requirements. All equipment must be dismantled and removed from the flight path by 2200 hours on June 29. This project represents a critical element of the air show logistics, emphasizing public safety and operational excellence.
    Lifecycle
    Title
    Type
    2025 Air Show Sound System
    Currently viewing
    Combined Synopsis/Solicitation
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