Preventative Maintenance for Transformers
ID: PR12915581Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY NASSAUWASHINGTON, DC, 20520, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Original Source

https://sam.gov/opp/982b8d2fc1cf4de89c8ecbf7c194dae4/view
Timeline
    Description

    The U.S. Embassy in Nassau, The Bahamas, is seeking proposals for preventative maintenance services for low and medium voltage transformers at its new embassy compound. The contract requires comprehensive inspections and planned maintenance to ensure all systems are operationally sound, with a firm fixed price covering all associated costs, including labor and materials, over a one-year period starting between July and October 2025. This procurement is crucial for maintaining reliable electrical systems at diplomatic facilities, adhering to safety and performance standards. Interested contractors must submit their bids by April 28, 2025, and are required to comply with federal anti-discrimination laws, as outlined in the certification document. For further inquiries, contact Deana Nelson at NelsonDA@state.gov or by phone at 242-322-1181.

    Point(s) of Contact
    Deana Nelson
    24232211814277
    (242) 328-7838
    NelsonDA@state.gov
    Files
    Title
    Posted
    19BF5025Q0014 - A002 - Amended Solicitation - PMSC MV Transformer.docx
    The U.S. Embassy in Nassau, The Bahamas, is seeking proposals for preventive maintenance services for low and medium voltage transformers at its embassy compound. This contract will cover inspections and planned maintenance over a one-year period, beginning between July and October 2025. A firm fixed price in Bahamian dollars will cover all costs associated with service delivery, including labor, materials, and proper disposal of hazardous waste. Eligible contractors will be evaluated based on technical qualifications and pricing, with a focus on experience relevant to the specified equipment. The scope includes detailed annual service tasks for both oil-filled and dry-type transformers, along with specific cleaning, inspection, and testing procedures. Importantly, repair services will not be included in this contract and will require prior approval through separate procurement. Insurance requirements and local laws will govern contractor responsibilities, necessitating personnel management to ensure compliance with security and conduct standards. The expectation is to maintain thorough documentation and provide comprehensive reports after service visits, ensuring accountability and transparency in operations. This RFP aligns with government efforts to ensure reliable electrical systems at diplomatic facilities while adhering to regulatory standards for safety and performance.
    19BF5025Q0014 - Amended Solicitation - PMSC MV Transformer.docx
    The U.S. Embassy in Nassau, The Bahamas seeks proposals for Preventive Maintenance Services for Low and Medium Voltage Transformers at its new compound. The contract involves a firm fixed price agreement for one year, beginning between July 1 and October 1, 2025, and requires inspections and maintenance to ensure all systems function effectively. Bid evaluations will focus on the lowest price while maintaining technical acceptability, with contractors required to demonstrate relevant experience. The scope of work includes detailed preventive maintenance for both oil-filled and dry-type transformers, addressing tasks such as cleaning, inspections, testing, and necessary training for local staff. Notably, repairs are not covered under this contract but rates for potential repairs should be included. Contractors must comply with safety protocols and provide documentation of completed services, including reports and invoices. Overall, this RFP emphasizes the embassy's commitment to safety, operational readiness, and local engagement in its maintenance practices, requiring rigorous adherence to outlined procedures and standards of conduct for contractors working at the facility.
    CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW.pdf
    The Embassy of the United States in Nassau, The Bahamas, has issued a certification requirement for all contractors in relation to compliance with federal anti-discrimination laws. Contractors must certify that they do not operate any Diversity, Equity, and Inclusion (DEI) programs that violate these laws, which is critical to the government's payment decisions under the False Claims Act. The document outlines steps for contractors to accurately complete the certification form, including reviewing the certification language, indicating compliance, and signing by an authorized representative. This requirement is designed to ensure that contracts awarded adhere to federal anti-discrimination standards, thus impacting contractor eligibility for government payments. Overall, the purpose of this certification is to reinforce legal compliance and prevent discrimination within government-associated programs.
    Lifecycle
    Title
    Type
    Preventative Maintenance for Transformers
    Currently viewing
    Solicitation
    Similar Opportunities
    Annual Landscaping Services
    State, Department Of
    The U.S. Embassy in Nassau, The Bahamas, is seeking proposals for annual landscaping and grounds maintenance services at a U.S. Government property. The procurement requires vendors to be technically qualified and financially responsible, with specific requirements including SAM registration, NDAA compliance, and a Bahamian TIN for non-Bahamian companies. The services will encompass comprehensive lawn care, pruning, pest control, and hurricane preparations, with a mandatory site visit scheduled for December 2, 2025, and proposals due by January 6, 2026, at 3:00 PM. Interested vendors should contact Deana Nelson at NelsonDA@state.gov for further details and ensure compliance with extensive insurance and security requirements outlined in the solicitation documents.
    TEGUC-Preventive Maintenance for Generators at NEC
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for generators at the New Embassy Compound (NEC) in Tegucigalpa, Honduras. The contract encompasses a one-year base period with an option for an additional year, focusing on semi-annual and annual maintenance tasks, including inspections, fluid and filter changes, and emergency assistance within 24 hours. This procurement is critical for ensuring the operational reliability of the embassy's power systems, with a firm fixed-price contract payable in U.S. Dollars. Interested parties must submit their quotations by December 26, 2025, and are encouraged to contact Edward Ortiz or Luis Calix at TGUBids@state.gov for further information.
    Maintenance services for generators
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Mexico City, is preparing to solicit maintenance services for generators. The objective of this procurement is to ensure reliable operation and upkeep of the generators used at the Embassy, with the contract anticipated to cover a base year and two optional one-year extensions, contingent upon government approval. This service is critical for maintaining the Embassy's operational capabilities and ensuring continuous power supply. Interested contractors should note that the solicitation is not yet available, but will be posted on SAM.gov, and they are encouraged to register in the System for Award Management prior to submission. For further inquiries, potential bidders can contact Petra Suric Jankov or Veronica Tecuatl via email at MexicoCityGSOSolicitations@groups.state.gov.
    Resizing Supply Side Bonding Jumper (SSBJ)
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Mexico City, is preparing to solicit bids for the resizing of the Supply Side Bonding Jumper (SSBJ) at the secondary side of the LV Dry Transformers located at the embassy. This project is critical for ensuring the proper functioning and safety of electrical systems within the embassy's infrastructure. The anticipated contract will be a firm fixed price type, with a performance period consisting of a base year and two optional one-year extensions, contingent upon government approval. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their quotations electronically before the specified deadline, with inquiries accepted until June 10 at 12:00 hours Mexico City time, directed to MexicoCityGSOSolicitations@groups.state.gov.
    TEGUC - Preventive Maintenance Services for Electric Switchgears
    State, Department Of
    The U.S. Embassy in Tegucigalpa, Honduras, is seeking quotations for a Preventive Maintenance Service Contract for Electrical Switchgears under RFQ number 19H08026Q0016. The contract entails a one-year performance period with the option to extend for two additional years, requiring services from an authorized Regal Rexnord representative trained in THOMSON POWER SYSTEM switchgears. This maintenance is crucial for ensuring the operational readiness and reliability of the embassy's electrical systems. Interested contractors must submit their quotations electronically by December 29, 2025, at 10:00 am (local time) to TguBids@state.gov, including proof of active SAM registration and NCAGE Code, with pricing in USD and inclusive of DBA insurance.
    Elevator Maintenance Service at NEC
    State, Department Of
    The U.S. Department of State is seeking proposals for Elevator Maintenance Services at the U.S. Embassy in Yangon, Myanmar, under solicitation number 19BM8026Q0002. The contract will cover a one-year base period with two optional years, requiring routine monthly maintenance, 24/7 emergency response, and same-day non-emergency repairs for three Otis elevators. This service is critical for ensuring the operational efficiency and safety of the embassy's facilities. Interested vendors must submit their proposals by December 26, 2025, at 16:00 Yangon time to RangoonProposals@state.gov, and are required to have a local partner in Myanmar, along with SAM registration and a comprehensive technical plan.
    Grounds Maintenance Services for the Embassy
    State, Department Of
    The U.S. Embassy Georgetown is soliciting quotations for Grounds Maintenance Services under Request for Quotations (RFQ) number 19GY2025Q0005, issued on November 18, 2025. The contract entails a 12-month performance period with an option for one additional year, requiring the contractor to provide comprehensive grounds maintenance, including lawn care, pruning, trash removal, watering, fertilizing, and pest control, while adhering to strict personnel and insurance requirements. Interested vendors must submit their quotations by December 17, 2025, at 16:00 hrs, either in a sealed envelope or electronically, and are encouraged to attend a pre-quotation conference on November 28, 2025, at the Embassy. For further inquiries, contact Joseph R. Bengoechea at GeorgetownGSOProcurementDL@state.gov or by phone at 592-225-4900.
    U.S. National Day Venue and Catering - 2026
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manama, is seeking competitive proposals for venue and catering services for its National Day Celebration in 2026. The selected contractor will be responsible for providing a venue accommodating 800 guests, including a private VIP room, catering services featuring American cuisine, beverages, wait staff, serving materials, and decorations, while also ensuring compliance with security screening and storage requirements for U.S. Embassy items. Proposals must be submitted electronically by December 22, 2025, at 4:00 PM Bahrain Time, with all required documentation, including pricing and certifications, sent to ManamaGSOprocurement@state.gov. For further inquiries, interested vendors can contact Sean Daniels or Geji Joseph at the provided email addresses or phone numbers.
    New US Embassy Maputo Compound (NEC) -York Air Cooled Chillers Periodic Maintenance Services
    State, Department Of
    The U.S. Embassy in Maputo, Mozambique, is seeking qualified contractors to provide periodic maintenance services for York Air Cooled Chillers at the New US Embassy Compound (NEC). The procurement involves a one-year base contract with four optional one-year extensions, focusing on preventive maintenance and ensuring the operational efficiency of the chillers and associated equipment. This maintenance is critical for the embassy's climate control systems, which are essential for the comfort and safety of embassy personnel. Interested parties must submit their electronic quotations by December 17, 2025, following a site visit on December 2, 2025, and should contact Lintra Harrington at MaputoGSOProcurement@state.gov for further details.
    Installation of Two (2) 240V, 30A Electrical Circuits – U.S. Embassy Singapore
    State, Department Of
    The U.S. Department of State is soliciting quotations for the installation of two 240V, 30A electrical circuits at the U.S. Embassy in Singapore. This project aims to enhance the electrical capacity for the Chancery DT Server by installing dedicated circuits, which includes site assessment, removal of existing infrastructure, installation of new components, and comprehensive testing to ensure safety and compliance with local regulations. The contractor will be responsible for all labor, materials, and equipment, with a firm fixed price in Singapore Dollars, and must adhere to strict safety protocols and local laws throughout the project. Interested vendors must submit their quotations electronically by January 12, 2026, and direct any inquiries to Kevin M. Phillips or Choon Peng Ong at SGProcurementRFQ@state.gov.