J041--Ventilation System Verification Testing and Balancing

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 21, issued a presolicitation notice for a Request for Quote (RFQ) for ventilation system verification testing and balancing services for the San Francisco VA Health Care System. This requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The solicitation number is 36C26126Q0242, with an anticipated issue date of December 11, 2025, and a due date of January 6, 2026, at 12:00 PM PST. The NAICS code is 238220 with a size standard of $19M. Contractors must be registered in the System for Award Management (SAM).

The SFVA Medical Center's Air Balance Report details air quality and ventilation parameters for various patient care and research facilities across Buildings 200, 203, 12, 21, and Mission Bay. The report categorizes rooms by function (e.g., Emergency Waiting, Operating Rooms, Radiology, Isolation Rooms, Animal Rooms) and specifies required air balance (positive, negative, neutral, or differential), minimum air changes per hour, and cubic feet. It also includes an equipment inspection section, listing supply and exhaust fans, their descriptions, locations, and inspection dates, with some comments on adjustments or replacements. The data appears to support compliance with ventilation standards for healthcare and research environments, ensuring appropriate airflow and pressure relationships to maintain safety and environmental control.

This Wage Determination (No. 2015-5637, Revision 30, dated 07/08/2025) outlines minimum wage rates and fringe benefits for service contract employees in San Francisco and San Mateo Counties, California. It specifies minimum wage requirements under Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for contracts awarded on or after January 1, 2015, with annual adjustments. The document details hourly rates for numerous occupations across various categories, including administrative support, automotive service, health, and technical roles. It also mandates paid sick leave, vacation, and eleven paid holidays annually. Special provisions exist for janitors in San Francisco County, computer employees, and air traffic controllers/weather observers regarding night/Sunday pay. Hazardous pay differentials for ordnance work and uniform allowances are also detailed. The conformance process for unlisted job classifications is thoroughly explained, emphasizing adherence to the Service Contract Act Directory of Occupations.

The document outlines a Past Performance Survey for companies bidding on Department of Veterans Affairs (VA) contracts. It provides instructions for both offerors, who must submit a separate completed survey for each reference with their quote, and evaluators, who are asked to provide confidential comments on a company's past performance. Evaluators are requested to email the signed survey to Emily.Trinh@va.gov by January 6, 2026, at 12:00 PM PST. The survey asks for the name of the company being evaluated, the evaluator's information, details of contracts provided by the company (total amount, dates, and contract number), an overall quality of work rating (Excellent to Unacceptable) with supporting comments, and information on how any performance issues were handled. This survey is a critical component of the VA's contractor evaluation process, ensuring a thorough assessment of past performance.

This government Request for Quote (RFQ) from the Department of Veterans Affairs (VA) seeks a contractor to provide quarterly ventilation system verification testing and balancing services for the San Francisco VA Health Care System and Mission Bay facilities. The contract includes a base year and four option years, running from February 1, 2026, to January 31, 2031. Services encompass inspections of supply and exhaust fans, preventative maintenance for belts on belt-driven exhaust fans, and comprehensive ventilation testing and balancing for over 231 rooms, with the possibility of adding up to 10 additional rooms. The contractor must provide detailed quarterly reports, adhere to VA HVAC Manual standards, and perform work with minimal disruption to patient services, often after hours or on weekends. Specific requirements for operating rooms and isolation rooms are outlined, emphasizing infection control. The RFQ also details contractor qualifications, quality assurance measures, and records management obligations, including compliance with Federal records laws, while noting that the ventilation system is not connected to the VA network, thus no PII/PHI access is required.

This amendment to Solicitation 36C26126Q0242 addresses vendor questions regarding Ventilation System Testing and Balancing Services for the Department of Veterans Affairs. Key clarifications include the contractor's responsibility for changing fan belts, maintaining inventory, and assisting with orders, while the VA will purchase the belts separately. The VA will provide the necessary air change information, which is currently in an updating spreadsheet (Table 3 Attachment 3) to be provided at kickoff. This spreadsheet will also serve as the quarterly report template. The document emphasizes that there is no requirement for contractors to submit new air changes per hour calculations, but adherence to ANSI/ASHRAE/ASHE standard 170-2021 and the VA HVAC design manual is mandatory for accurate readings and necessary adjustments during testing. Offerors are required to submit the signed amendment with their quotes, and the overall terms and conditions of the solicitation remain unchanged.

The document is a detailed list of various V-belts and cogged belts, specifying quantities, item numbers, and UPC codes for each. The list includes a wide range of belt types such as B51, A22, A57, B90, A19, A23, B70, AX23, A20, A24, BX72, AX30, AX42, AX64, BX45, AX32, BX58, BX80, BX77, 5VX730, B110, B225, B162, B60, AX55, 4L230, AX26, AX29, B133, A33, B67, 4L390, AX61, BX67, AX43, BX72, BX62, BX162, AX45, BX104, 4L220, AX40, BX52, AX39, AX25, and 4L250. Some entries also include notes about requested substitutions, such as B132 requested instead of B133, and BX164 requested instead of BX162. This comprehensive inventory suggests a procurement list or a required materials schedule, likely for a federal, state, or local government project that involves maintenance, repair, or construction where these specific belt types are needed.

The San Francisco VA Health Care System provides exceptional care to Veterans, their families, and caregivers, detailed in a comprehensive directory of departments, clinics, and services across multiple buildings. This directory, updated December 17, 2025, lists locations, phone extensions, and daily schedules for various medical and administrative services, including patient rooms, specialized clinics like cardiology, dermatology, oncology, and mental health services. It also includes information on support services such as admissions, billing, social work, and patient advocacy. The system operates several off-site VA clinics in Northern California and emphasizes its affiliation with the University of California, San Francisco (UCSF) School of Medicine. The document provides crucial contact information for appointments, new patients, nurse advice, emergency care reporting, and the Veterans Crisis Line, aiming to fulfill President Lincoln’s promise to care for those who have served.

This amendment to solicitation 36C26126Q0242 for Ventilation System Testing and Balancing Services extends the offer receipt deadline to January 12, 2026, at 12:00 PM PST. It incorporates FAR 52.237-1 Site Visit, detailing an optional site visit on January 8th at 9:30 AM PST at the San Francisco VA Health Care System. Interested companies must register by January 7th at 12:00 PM PST with Jesse.Wommack@va.gov. The amendment also addresses vendor questions, clarifying that HVAC system make, model, and serial number information is unavailable, and mechanical prints will not be provided. The VA will not purchase belts directly from the vendor's supplier; vendors must quote for belt orders, which are separate from the contract.