J041--Ventilation System Verification Testing and Balancing
ID: 36C26126Q0242Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/e57132f9a4704b1bb3eec55109270b5c/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide ventilation system verification testing and balancing services for the San Francisco VA Health Care System and Mission Bay facilities. The procurement includes a base year and four option years, with services required to ensure compliance with ventilation standards across over 231 rooms, including critical areas such as operating and isolation rooms, while minimizing disruption to patient services. This contract is particularly important for maintaining air quality and safety in healthcare environments, and it is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Interested parties must register in the System for Award Management (SAM) and submit their quotes in accordance with the solicitation requirements by the specified deadlines, with further inquiries directed to Contracting Officer Emily Trinh at Emily.Trinh@va.gov.

    Point(s) of Contact
    Emily TrinhContracting Officer
    -
    -
    Emily.Trinh@va.gov
    Files
    Title
    Posted
    36C26126Q0242 Pre-Solicitation Notice.docx
    The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 21, issued a presolicitation notice for a Request for Quote (RFQ) for ventilation system verification testing and balancing services for the San Francisco VA Health Care System. This requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The solicitation number is 36C26126Q0242, with an anticipated issue date of December 11, 2025, and a due date of January 6, 2026, at 12:00 PM PST. The NAICS code is 238220 with a size standard of $19M. Contractors must be registered in the System for Award Management (SAM).
    36C26126Q0242.pdf
    This government Request for Quote (RFQ) from the Department of Veterans Affairs (VA) seeks a contractor to provide quarterly ventilation system verification testing and balancing services for the San Francisco VA Health Care System and Mission Bay facilities. The contract includes a base year and four option years, running from February 1, 2026, to January 31, 2031. Services encompass inspections of supply and exhaust fans, preventative maintenance for belts on belt-driven exhaust fans, and comprehensive ventilation testing and balancing for over 231 rooms, with the possibility of adding up to 10 additional rooms. The contractor must provide detailed quarterly reports, adhere to VA HVAC Manual standards, and perform work with minimal disruption to patient services, often after hours or on weekends. Specific requirements for operating rooms and isolation rooms are outlined, emphasizing infection control. The RFQ also details contractor qualifications, quality assurance measures, and records management obligations, including compliance with Federal records laws, while noting that the ventilation system is not connected to the VA network, thus no PII/PHI access is required.
    Past Performance Survey.docx
    The document outlines a Past Performance Survey for companies bidding on Department of Veterans Affairs (VA) contracts. It provides instructions for both offerors, who must submit a separate completed survey for each reference with their quote, and evaluators, who are asked to provide confidential comments on a company's past performance. Evaluators are requested to email the signed survey to Emily.Trinh@va.gov by January 6, 2026, at 12:00 PM PST. The survey asks for the name of the company being evaluated, the evaluator's information, details of contracts provided by the company (total amount, dates, and contract number), an overall quality of work rating (Excellent to Unacceptable) with supporting comments, and information on how any performance issues were handled. This survey is a critical component of the VA's contractor evaluation process, ensuring a thorough assessment of past performance.
    Sample Air Balance Report.xlsx
    The SFVA Medical Center's Air Balance Report details air quality and ventilation parameters for various patient care and research facilities across Buildings 200, 203, 12, 21, and Mission Bay. The report categorizes rooms by function (e.g., Emergency Waiting, Operating Rooms, Radiology, Isolation Rooms, Animal Rooms) and specifies required air balance (positive, negative, neutral, or differential), minimum air changes per hour, and cubic feet. It also includes an equipment inspection section, listing supply and exhaust fans, their descriptions, locations, and inspection dates, with some comments on adjustments or replacements. The data appears to support compliance with ventilation standards for healthcare and research environments, ensuring appropriate airflow and pressure relationships to maintain safety and environmental control.
    Wage Determination 2015-5637 Rev 30 Dated 07-08-2025.pdf
    This Wage Determination (No. 2015-5637, Revision 30, dated 07/08/2025) outlines minimum wage rates and fringe benefits for service contract employees in San Francisco and San Mateo Counties, California. It specifies minimum wage requirements under Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for contracts awarded on or after January 1, 2015, with annual adjustments. The document details hourly rates for numerous occupations across various categories, including administrative support, automotive service, health, and technical roles. It also mandates paid sick leave, vacation, and eleven paid holidays annually. Special provisions exist for janitors in San Francisco County, computer employees, and air traffic controllers/weather observers regarding night/Sunday pay. Hazardous pay differentials for ordnance work and uniform allowances are also detailed. The conformance process for unlisted job classifications is thoroughly explained, emphasizing adherence to the Service Contract Act Directory of Occupations.
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