Z1DA--658-24-106 Replace Bldg 16 HVAC

The document is a sign-in sheet for a site visit meeting concerning the "Replace Building 16 HVAC Project 658-24-106" (Contract Number: 36C24625B0029). The meeting took place on December 2, 2026, at 10:00 AM EST, at the Salem Veterans Administration Health Care System. Attendees included representatives from various organizations: Varney Inc. (Chief Estimator, Mechanical Estimator), HICAPS (Superintendent, Estimator), ECC Contractors (Owner-President), Salem VA FMS (COR, PM), and NCO 6 Contracting (CO). The sheet records names, titles/roles, organizations, and email addresses, indicating participation from potential contractors and VA personnel in an HVAC replacement project site visit.

Amendment 0001 to Solicitation 36C24625B0029, issued by the Department of Veterans Affairs, outlines key modifications for the “Replace Building 16 HVAC - Construction” project at the Salem VA Medical Center. This amendment provides a site visit roster, reschedules an additional site visit for December 11, 2025, and sets the bid opening for January 6, 2026. The bid due date is January 5, 2026, at 5:00 PM ET, with electronic bids due one day prior. The project, valued between $500,000 and $1,000,000, involves HVAC replacement over 270 days. It mandates contractor registration in SAM, E-Verify, and compliance with various regulations including OSHA safety, VA Privacy Training, and VHA Directive 1192.01 regarding annual influenza shots for all on-site personnel. Background investigations and adherence to environmental management systems are also required.

The Scope of Work for Project #658-24-106 at the Salem VA Medical Center outlines the replacement of the HVAC system in Building 16. The contractor is responsible for providing all labor, materials, equipment, and supervision for general construction, alterations, mechanical, and electrical work. The project focuses on replacing the existing air conditioning system and integrating it with the current heating system on Level 1, the top floor, of Building 16, which spans approximately 2,500 square feet. This involves demolishing the old air handler and ductwork, installing a new air handler, duct system, VAV boxes, and controls, and modifying the fire suppression system due to a new, lower ceiling height. The allocated construction time is 270 calendar days from the notice to proceed, and the award is contingent on fund availability.

The General Decision Number VA20250188 outlines prevailing wage rates for highway construction projects in Roanoke, Roanoke*, and Salem* Counties, Virginia, including their independent cities, effective October 3, 2025. It excludes tunnels, building structures in rest areas, railroad construction, and certain major bridges. The document details minimum wage requirements under Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for covered federal contracts, with annual adjustments. It provides specific wage rates and fringe benefits for various classifications, including Electrician, Carpenter, Laborer, and Equipment Operator roles. The document also explains identifiers for union, weighted union average, survey, and state-adopted wage rates, and outlines the appeals process for wage determinations, emphasizing contact information for the Wage and Hour Division.

The project involves the evaluation, survey, and design for replacing air handling units at the Salem VA Medical Center Building 16 in Salem, Virginia. The primary goal is to enhance the HVAC systems and replace the existing HVAC unit serving the first floor, which primarily consists of office space. The project encompasses 8,509 square feet and requires adherence to ICRA Class II requirements due to a low clinic risk. The design team includes SPEES DESIGN BUILD as the architect, DAVENERGY SOLUTIONS for electrical and mechanical engineering, and JUNKER GONZALEZ ENGINEERING for structural aspects. Applicable codes include NFPA 101 Life Safety Code (2024) and the International Building Code (IBC) (2021). The VA acts as the Authority Having Jurisdiction (AHJ). The scope includes demolition of existing units, installation of new rooftop air handling units (RTU-1), and associated architectural, structural, mechanical, and electrical modifications, including new roof access and ceiling work. The total project involves 36 drawings with a bid set date of 02/28/2025.

The "Replace Building 16 HVAC" project at the Salem VA Medical Center, Project No. 658-24-106, focuses on upgrading the HVAC system in Building 16. This federal government RFP outlines comprehensive requirements for the contractor, including general construction, alterations, architectural, mechanical, electrical, fire protection, and structural tasks, with an emphasis on demolition and removal/relocation of existing equipment. The project is led by DAV Energy, with Matt King as Architect, Justin M. Millerberg as Mechanical Engineer, Dan Chrisp as Electrical Engineer, and David Gonzalez-Fernandez as Structural Engineer. Key aspects include stringent safety and security protocols for the occupied facility, detailed construction schedules using the Critical Path Method (CPM), and extensive warranty management. The contractor is responsible for site preparation, utility coordination, waste management, and adherence to VA standards and specifications for all installations, testing, and training of VA personnel. Special attention is given to minimizing disruption to the medical center's 24/7 operations, with strict procedures for utility interruptions and access control.

The "Replace Building 16 HVAC - Construction" project at the Salem VA Medical Center involves replacing the air conditioning system and integrating it with the existing heating system in Building 16. This 2,500 sq ft renovation on the top floor (Level 1), primarily office space, includes demolition of the old air handler and ductwork, installation of a new air handler, duct system, VAV boxes, and controls. Modifications to the fire suppression system are also required due to a new ceiling height. The contractor must provide all labor, materials, equipment, and supervision. The project has a 270-calendar day completion timeline from the Notice to Proceed, subject to fund availability. Key design team members include Spees Design Build (Architect) and DAVENERGY Solutions (Electrical and Mechanical). The contractor is responsible for site preparation, adherence to strict safety and security protocols, utility management, and a comprehensive warranty plan for all new installations.

Amendment 0003 for Solicitation Number 36C24625B0029, titled "Replace BLDG 16 HVAC," was issued by the Department of Veterans Affairs, Network Contracting Office 6. The purpose of this amendment is to provide the roster from an additional site visit conducted on December 11, 2025. Key dates for the solicitation include a Request for Information (RFI) response date of December 18th at 10 AM ET, a bid due date of January 5th at 5 PM ET, and a bid opening on January 6th at 2 PM ET. All bid responses must be submitted electronically. This amendment serves to update potential offerors on important project information and deadlines, ensuring fair and transparent bidding for the HVAC replacement project.

Amendment 0003 for Solicitation Number 36C24625B0029, titled "Replace BLDG 16 HVAC," was issued by the Department of Veterans Affairs, Network Contracting Office 6. This amendment provides the roster for an additional site visit conducted on December 11, 2025. Key dates for the solicitation include a Request for Information (RFI) response deadline of December 18, 2025, at 10 AM ET, a bid due date of January 5, 2026, at 5 PM ET, and a bid opening on January 6, 2026, at 2 PM ET. All bid responses must be submitted electronically. This amendment serves to update potential offerors with crucial information and revised deadlines, ensuring transparency and equal opportunity in the bidding process.

The document is a sign-in sheet for a site visit meeting concerning the "Replace Building 16 HVAC Project 658-24-106" with contract number 36C24625B0029. The meeting took place on December 11, 2026, at 1:30 PM EST at the Salem Veterans Administration Health Care System. Attendees included representatives from the Salem VA FMS, NCO 6 Contracting, and various private sector companies such as TOWER FM, Towers, LIONBERGER, BPCJV, GJH, Sett Specialty, MC3, MP3 Solutions, Phillips LLC, Baker Roofing, and SCIPACT. The roles of the attendees ranged from Project Managers, Directors, CEOs, Estimators, and Superintendents to COR and CO. This sign-in sheet indicates a pre-bid or pre-proposal site visit, which is a common component of federal government RFPs, allowing potential contractors to assess the project scope and conditions firsthand.

This solicitation, 36C24625B0029, issued by the Department of Veterans Affairs, Network Contracting Office 6, is a request for sealed bids for the "Replace Building 16 HVAC - Construction" project (Project Number: 658-24-106) at the Salem VA Medical Center in Salem, VA. The project, estimated between $500,000 and $1,000,000, is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. Contractors must provide all labor, material, equipment, and supervision for HVAC replacement, general construction, alterations, mechanical, and electrical work. A mandatory pre-bid conference and site visit are scheduled for December 2nd, 2025, with questions due by December 9th, 2025. Bids are due by January 6th, 2026, at 10:00 AM ET, with a virtual public bid opening at 2:00 PM ET on the same day. Key requirements include a bid guarantee, performance and payment bonds, SAM registration, and compliance with various FAR and VAAR clauses regarding wage rates, Buy American, and limitations on subcontracting. Contractor personnel must undergo background checks, OSHA safety training, VA Privacy Training, and receive annual influenza shots.

Amendment 0004 for Solicitation Number 36C24625B0029, titled "Replace BLDG 16 HVAC" by the Department of Veterans Affairs, Network Contracting Office 6, extends the bid due date to January 19, 2026, at 5 PM EST. The bid opening will occur on January 20, 2026, at 2 PM. All bid responses must be submitted electronically. This amendment serves to formally modify the solicitation, extending the deadline for offers as specified, and emphasizes the electronic submission requirement for all bidders.

The RFI responses for Project Number 658-24-106, "Replace Building 16 HVAC," address critical aspects of the solicitation. Key clarifications include the mandatory removal and replacement of all HVAC ductwork and ceilings with specific Armstrong products. Exterior masonry work is not required for PTAC unit removal; only interior infill matching existing construction is needed. One person can fill the Superintendent, QCM, and SSHO roles, and Submittal Exchange is required. The fire suppression system is operational, but sprinkler head inversion is necessary where ceilings are demolished. Seismic requirements for non-structural components follow ASCE 7-22 and H-18-8. The government will remove computers and furniture and the temporary AHU. The project is not tax-exempt, and a firm-fixed-price contract without economic adjustment will be used. A qualified scheduling consultant is required. Contractor badging requires a minimum of 90 days, and contractors are solely responsible for fire watch. The project area does not contain hazardous materials, and ICRA Level II is required. The project site is available for 120 calendar days out of the 270-day contract duration for on-site work.

Amendment 0004 to Solicitation Number 36C24625B0029, issued by the Department of Veterans Affairs, Network Contracting Office 6, addresses the "Replace BLDG 16 HVAC" project. This amendment provides responses to Requests for Information (RFI) and reiterates key dates for the bidding process: the bid due date is January 19, 2026, at 5 PM, and bid opening is January 20, 2026, at 2 PM. It explicitly states that bid responses will only be accepted electronically. This document serves as a formal modification to the original solicitation, ensuring all potential offerors receive critical updates and clarifications to facilitate their bid submissions.

The Department of Veterans Affairs, Network Contracting Officers 6, Salem VA Medical Center, issued Solicitation Number 36C24625B0005 for the Project Title: Replace Building 16 HVAC, Project Number: 658-24-106. The Abstract of Offers, opened on January 20, 2026, lists seven offerors with their respective bids for Item 1, which ranged from $749,000.00 to $1,495,000.00. All offerors indicated a 60-day acceptance time and conformity to the specified delivery time. The document was certified by BruAnt Guerrany, Contracting Officer, NCO6, on the opening date.

The Department of Veterans Affairs (VA) has issued a presolicitation notice for project #658-24-106, which involves replacing the HVAC system in Building 16 at the Salem VA Medical Center in Salem, VA. This project is designated as a Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside, with a magnitude of construction estimated between $500,000 and $1,000,000. The solicitation material, including drawings and specifications, is anticipated to be available around November 7, 2025, with proposals due approximately 30 days after issuance. Interested vendors must be registered in the System for Award Management (SAM) database and are responsible for checking the website periodically for updates. All questions must be submitted via email to Taneil.Crump@va.gov, as telephone requests for bidding material will not be accepted.

Amendment 0005 to solicitation 36C24625B0029, issued by the Department of Veterans Affairs, Network Contracting Office 6, extends the bid opening date to January 20th, 2026. This amendment specifically serves to post the Bid Abstract for the public bid opening related to the "Replace Bldg. 16 HVAC 658-24-106" project. The document outlines the procedures for offerors to acknowledge receipt of the amendment, including options for returning copies of the amendment, acknowledging it on submitted offers, or sending a separate communication. Failure to acknowledge receipt by the specified date may result in the rejection of an offer. All other terms and conditions of the original solicitation remain unchanged.