J043--Quarterly Compressor Maintenance for VA Palo Alto Health Care System
ID: 36C26126Q0246Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PUMPS AND COMPRESSORS (J043)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/c167df41564a4289ad2545298c7bf83f/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide quarterly compressor maintenance services for the VA Palo Alto Health Care System (VAPAHCS), which includes facilities in Palo Alto, Menlo Park, and Livermore, California. The contract encompasses a base period from February 1, 2026, to January 31, 2027, with four additional one-year option periods, and requires comprehensive services such as inspection, testing, maintenance, and repair of various air and vacuum systems in compliance with manufacturer specifications and relevant safety codes. This maintenance is critical for ensuring the operational efficiency and safety of medical, dental, and laboratory equipment, thereby supporting the healthcare services provided to veterans. Interested parties should contact Contract Specialist Tim Smith at Timothy.smith9de3@va.gov or call 916-923-4517 for further details regarding the solicitation (36C26126Q0246) and to ensure compliance with the total small business set-aside requirements.

    Point(s) of Contact
    Tim SmithContract Specialist
    (916) 923-4517
    Timothy.smith9de3@va.gov
    Files
    Title
    Posted
    36C26126Q0246_1.docx
    The Department of Veterans Affairs Network Contracting Office 21 (NCO 21) has issued a pre-solicitation notice for a Request for Quote (RFQ) for Quarterly Compressor Maintenance for the VA Palo Alto Health Care System. The solicitation number is 36C26126Q0246, and it is expected to be posted on SAM.GOV around December 22, 2025. Quotes are tentatively due on January 16, 2026. This procurement is set aside for the SBA, with NAICS Code 811310. The point of contact for inquiries is Contract Specialist Tim Smith at Timothy.smith9de3@va.gov.
    Attachment 1 QASP- Air Compressor.pdf
    The Quality Assurance Surveillance Plan (QASP) is a government document designed to assess a contractor's performance against contract standards. It outlines procedures for evaluating performance, distinct from the contractor's own quality control plan. The QASP is a dynamic document, adaptable to changes in contract requirements and the government's surveillance needs, with the ultimate goal of early identification and resolution of performance issues. Its authority is rooted in Part 46 of the Federal Acquisition Regulation. Key roles in overseeing QASP activities include the Program/Project Manager, Contracting Officer's Representative, and other designees. An accompanying Performance Surveillance Matrix details performance objectives, standards, and surveillance methods for services like air compressor maintenance, covering aspects such as timeliness, quality, management, safety, and adherence to regulations.
    Attachment 2 WD 2015-5623.pdf
    Attachment 3 WD 2015-5637.pdf
    Attachment 4 WD 2015-5641.pdf
    Solicitation 36C26126Q0246 Quarterly Compressor Maintenance.pdf
    This government solicitation (36C26126Q0246) is for quarterly compressor maintenance services for the VA Palo Alto Health Care System (VAPAHCS) across its Palo Alto, Menlo Park, and Livermore Divisions. The contract includes a base period from February 1, 2026, to January 31, 2027, with four one-year option periods. Services encompass inspection, testing, maintenance, and repair of medical, dental, lab, and control air and vacuum systems, adhering to manufacturer specifications and various codes and standards (e.g., OSHA, NFPA). The contractor must provide all necessary labor, parts, materials, and tools, utilizing OEM parts. Unscheduled maintenance and repairs are also included with additional funding. Key requirements involve technical expertise with various compressor brands, background checks for personnel, and adherence to a Quality Control Program. Invoices are to be submitted quarterly and electronically.
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