Replacement of the AC system in one USG residence in Paris
ID: 19FR6324Q0063Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PARISWASHINGTON, DC, 20520, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

INSTALLATION OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (N041)

Original Source

https://sam.gov/opp/862027a0b4344e0a9f9994ed69c06017/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Paris, is seeking contractors for the replacement of the air conditioning system in a government residence located in Paris, France. The project involves the complete removal of existing air conditioning installations and the installation of new Bi-Split air conditioning units, along with necessary electrical work and compliance with both U.S. and French safety regulations. This procurement is critical for maintaining the comfort and operational integrity of the residence, ensuring compliance with local laws and standards throughout the installation process. Interested contractors must submit their electronic offers by September 18, 2024, and are required to be registered in the System for Award Management (SAM) prior to submission. For further inquiries, contractors can contact Craig N. Deatrick at deatrickcn@state.gov or HIBERT ANNE at hibertac@state.gov.

    Point(s) of Contact
    CRAIG N. DEATRICK
    0033143122222
    deatrickcn@state.gov
    HIBERT ANNE
    0033143122445
    hibertac@state.gov
    Files
    Title
    Posted
    Attachment 1 - Scope of work replacement of AC system at Maunoury.pdf
    The U.S. Embassy in Paris, France, seeks a contractor for the replacement of the air conditioning system in its property’s Dining room, Living room, and Master bedroom. The contractor is responsible for providing all necessary labor, materials, and supervision to fulfill the project requirements, ensuring minimal disturbance to occupants during the works. Safety and compliance with U.S. and French regulations are paramount, including adherence to the EM-385-1-1 safety manual and local regulations. Key tasks include the removal of existing installations, the installation of two Bi-Split air conditioning units, and associated electrical work. The contractor must use products compliant with European standards and conduct thorough testing and commissioning of the new systems. Additional requirements include providing detailed product data for approval, maintaining the installation for one year, and conducting regular maintenance visits. Work is to commence within 15 days of contract award, with completion expected no later than 25 days post-start. The document highlights the embassy's commitment to maintaining quality standards in facility management while ensuring compliance with occupational health and safety laws.
    Attachment 2- Basic Material Protection plan.pdf
    The Basic Material Protection Plan (RFQ 19FR6324Q0063), established for projects within Government Owned properties in Mission France, outlines essential procedures for protecting items during construction and maintenance activities. The plan emphasizes compliance with USA, French, and European safety regulations, including EM-385-1-1 and OSHA standards. Key protective measures include: - Prior documentation of construction areas and pathways. - Use of protective coverings for flooring, stairwell protections, and fixed wall objects to prevent damage from construction activities. - Strict guidelines for scaffold installations, permitting only US or EU approved materials. - Special measures for safeguarding decorative elements, ensuring proper airflow and minimizing dust exposure. - Strategies for sealing doorways and managing dust during projects, utilizing specific construction materials to create protected work areas. The plan also emphasizes protecting both interior and exterior elements, maintaining operational integrity as well as aesthetic preservation. It underscores the importance of inspecting every project with an assessment of necessary protections, reflecting the government's commitment to safeguarding valuable assets. This document embodies a comprehensive approach to property protection amid operational necessities, ensuring stability, safety, and compliance in construction tasks.
    RFQ 19FR6324Q0063- Replacement of the AC system in Maunoury Residence.pdf
    The U.S. Embassy in Paris issued Request for Quotes (RFQ) 19FR6324Q0063 for replacing the air conditioning system in a residential property. Interested contractors must submit their quotations electronically by September 13, 2024, with compliance to strict submission guidelines and formatting requirements. The contract will be awarded based on the lowest acceptable quote, and discussions will only occur if necessary. Bidders must ensure their registration in the System for Award Management (SAM) before submission, providing essential documents such as SF-1442, pricing details, and representations and certifications. The project entails site preparation, installation of a new A/C system, commissioning, and a one-year warranty with maintenance visits. The contractor must begin work within 15 calendar days of notice and complete it within 40 days, as stipulated in various clauses regarding performance and penalties for delays. The document emphasizes adherence to federal regulations, specifications for contractor qualifications, and requirements for compliance with local laws and safety standards. It illustrates the government's commitment to managing and executing public contracts appropriately within an international context.
    SF-30 Amendment 0001.pdf
    The document outlines an amendment to solicitation RFQ 19FR6324Q0063, concerning the replacement of the air-conditioning system in a U.S. government residence in Paris, France. Effective from September 12, 2024, the amendment extends the submission due date for offers to September 18, 2024. It modifies the project's specifications, adds a requirement for submitting offers, and provides responses to contractor inquiries. The project involves the complete installation of air-conditioning systems, necessitating the removal of existing installations, installation of new equipment, electrical work, commissioning, and safety measures. The contractor must adhere to local regulations and provide certifications for all work, especially for refrigerants. A one-year warranty is required, including four maintenance visits. The contractor must demonstrate technical qualifications, maintain a permanent business address in France, uphold local insurance regulations, and provide proof of prior relevant experience. The document emphasizes the importance of safety and compliance within the outlined scope of work while ensuring minimal disruption to property occupants during the installation phase. Overall, this amendment aims to clarify expectations and ensure efficient execution of the project.
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    Replacement of the AC system in one USG residence in Paris
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