Replacement of the AC system in one USG residence in Paris
ID: 19FR6324Q0063Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PARISWASHINGTON, DC, 20520, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

INSTALLATION OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (N041)

Original Source

https://sam.gov/opp/7a6c1853290e4d22bee6501d3759e154/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Paris, is seeking contractors for the replacement of the air conditioning system in a government residence located in Paris, France. The project involves the complete removal of existing air conditioning installations and the installation of new Bi-Split air conditioning units, along with necessary electrical work and compliance with both U.S. and French safety regulations. This procurement is critical for maintaining the comfort and operational integrity of the residence, ensuring compliance with local laws and standards throughout the installation process. Interested contractors must submit their electronic offers by September 18, 2024, and are required to be registered in the System for Award Management (SAM) prior to submission. For further inquiries, contractors can contact Craig N. Deatrick at deatrickcn@state.gov or HIBERT ANNE at hibertac@state.gov.

    Point(s) of Contact
    CRAIG N. DEATRICK
    0033143122222
    deatrickcn@state.gov
    HIBERT ANNE
    0033143122445
    hibertac@state.gov
    Files
    Title
    Posted
    Attachment 1 - Scope of work replacement of AC system at Maunoury.pdf
    The U.S. Embassy in Paris, France, seeks a contractor for the replacement of the air conditioning system in its property’s Dining room, Living room, and Master bedroom. The contractor is responsible for providing all necessary labor, materials, and supervision to fulfill the project requirements, ensuring minimal disturbance to occupants during the works. Safety and compliance with U.S. and French regulations are paramount, including adherence to the EM-385-1-1 safety manual and local regulations. Key tasks include the removal of existing installations, the installation of two Bi-Split air conditioning units, and associated electrical work. The contractor must use products compliant with European standards and conduct thorough testing and commissioning of the new systems. Additional requirements include providing detailed product data for approval, maintaining the installation for one year, and conducting regular maintenance visits. Work is to commence within 15 days of contract award, with completion expected no later than 25 days post-start. The document highlights the embassy's commitment to maintaining quality standards in facility management while ensuring compliance with occupational health and safety laws.
    Attachment 2- Basic Material Protection plan.pdf
    The Basic Material Protection Plan (RFQ 19FR6324Q0063), established for projects within Government Owned properties in Mission France, outlines essential procedures for protecting items during construction and maintenance activities. The plan emphasizes compliance with USA, French, and European safety regulations, including EM-385-1-1 and OSHA standards. Key protective measures include: - Prior documentation of construction areas and pathways. - Use of protective coverings for flooring, stairwell protections, and fixed wall objects to prevent damage from construction activities. - Strict guidelines for scaffold installations, permitting only US or EU approved materials. - Special measures for safeguarding decorative elements, ensuring proper airflow and minimizing dust exposure. - Strategies for sealing doorways and managing dust during projects, utilizing specific construction materials to create protected work areas. The plan also emphasizes protecting both interior and exterior elements, maintaining operational integrity as well as aesthetic preservation. It underscores the importance of inspecting every project with an assessment of necessary protections, reflecting the government's commitment to safeguarding valuable assets. This document embodies a comprehensive approach to property protection amid operational necessities, ensuring stability, safety, and compliance in construction tasks.
    RFQ 19FR6324Q0063- Replacement of the AC system in Maunoury Residence.pdf
    The U.S. Embassy in Paris issued Request for Quotes (RFQ) 19FR6324Q0063 for replacing the air conditioning system in a residential property. Interested contractors must submit their quotations electronically by September 13, 2024, with compliance to strict submission guidelines and formatting requirements. The contract will be awarded based on the lowest acceptable quote, and discussions will only occur if necessary. Bidders must ensure their registration in the System for Award Management (SAM) before submission, providing essential documents such as SF-1442, pricing details, and representations and certifications. The project entails site preparation, installation of a new A/C system, commissioning, and a one-year warranty with maintenance visits. The contractor must begin work within 15 calendar days of notice and complete it within 40 days, as stipulated in various clauses regarding performance and penalties for delays. The document emphasizes adherence to federal regulations, specifications for contractor qualifications, and requirements for compliance with local laws and safety standards. It illustrates the government's commitment to managing and executing public contracts appropriately within an international context.
    SF-30 Amendment 0001.pdf
    The document outlines an amendment to solicitation RFQ 19FR6324Q0063, concerning the replacement of the air-conditioning system in a U.S. government residence in Paris, France. Effective from September 12, 2024, the amendment extends the submission due date for offers to September 18, 2024. It modifies the project's specifications, adds a requirement for submitting offers, and provides responses to contractor inquiries. The project involves the complete installation of air-conditioning systems, necessitating the removal of existing installations, installation of new equipment, electrical work, commissioning, and safety measures. The contractor must adhere to local regulations and provide certifications for all work, especially for refrigerants. A one-year warranty is required, including four maintenance visits. The contractor must demonstrate technical qualifications, maintain a permanent business address in France, uphold local insurance regulations, and provide proof of prior relevant experience. The document emphasizes the importance of safety and compliance within the outlined scope of work while ensuring minimal disruption to property occupants during the installation phase. Overall, this amendment aims to clarify expectations and ensure efficient execution of the project.
    Lifecycle
    Title
    Type
    Replacement of the AC system in one USG residence in Paris
    Currently viewing
    Presolicitation
    Similar Opportunities
    Masonry work in a U.S Government Property located in Strasbourg
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Paris, is soliciting bids for masonry work at a government property located in Strasbourg, France. The project involves stone repairs, particularly on a balcony within a UNESCO heritage site, and requires contractors to have at least five years of relevant experience and specific restoration qualifications. The contract will be awarded to the lowest priced technically acceptable offeror, with no discussions anticipated post-submission, and all proposals must be submitted electronically by the extended deadline of January 14, 2025, at 6:00 PM local time. Interested contractors should contact Craig N. Deatrick at deatrickcn@state.gov or Pauline Guedes at guedesp@state.gov for further information and ensure they are registered in the SAM database prior to submission.
    HMO HVAC AHU Preventive Maintenance Service
    Active
    State, Department Of
    The U.S. Department of State is preparing to solicit bids for preventive maintenance services for HVAC systems at the American Consulate in Hermosillo, Mexico. The contractor will be responsible for servicing Air Handling Units, Dedicated Outside Air Supply systems, Electric Motors, and Variable Frequency Drives, including all necessary labor, materials, and equipment. This maintenance is crucial for ensuring the efficient operation of the consulate's climate control systems, which are vital for maintaining a comfortable and safe environment. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically once the solicitation is released. For further inquiries, potential bidders can contact Michael K. Fogo or Esperanza Durazo at the provided email addresses or phone numbers.
    Insurance for the Government leased and owned apartments in France for CY2025
    Active
    State, Department Of
    The Department of State, through the US Embassy in Paris, is preparing to solicit quotations for insurance coverage for U.S. Government leased and owned apartments in France for the calendar year 2025. The contract will encompass insurance services from January 1 to December 31, 2025, and will be awarded as a Firm Fixed Price contract, emphasizing the importance of comprehensive coverage for government properties abroad. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to request the solicitation package via email, as detailed information regarding the apartments will be provided separately after security clearance. For inquiries, potential offerors can contact Stanislas Parmentier at parmentiers@state.gov or Dominique Mazier at MazierD@state.gov, with the solicitation expected to be posted on SAM.gov when ready.
    HMO HVAC VRF Preventive Maintenance Service
    Active
    State, Department Of
    The U.S. Department of State is preparing to solicit bids for preventive maintenance services for Variable Refrigerant Flow (VRF) equipment at the American Consulate in Hermosillo, Mexico. The contractor will be responsible for providing all necessary labor, materials, and equipment to ensure the proper functioning of the HVAC systems on the consulate compound. This maintenance service is crucial for maintaining a comfortable and operational environment within the consulate facilities. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically once the solicitation is officially released. For further inquiries, potential bidders can contact Michael K. Fogo or Esperanza Durazo at the provided email addresses or phone numbers.
    DELIVERY AND INSTALLATION OF HVAC UNITS FOR USAGM
    Active
    State, Department Of
    Presolicitation notice from the State Department of the United States for the delivery and installation of HVAC units for USAGM in Tinang, Concepcion, Tarlac, Philippines. This solicitation is not yet ready to be issued, but interested parties are encouraged to register in the SAM Database prior to submitting an offer. The government plans to issue the solicitation in mid-June 2024, with a firm fixed price type contract. A mandatory site visit and pre-quotation conference will be scheduled, and electronic submissions are allowed. The submission should be made in specific size and format, not exceeding 10MB.
    Health Insurance Services for U.S. Mission in France
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Paris, is soliciting proposals for health insurance services for locally employed staff, retirees, and their eligible dependents in France under Request for Proposals number 19FR6325R0001. The contract aims to provide comprehensive medical, maternity, disability, and death benefits, with coverage designed to supplement the French Social Security system. This procurement is critical for ensuring that U.S. government employees and their families receive adequate health coverage while fulfilling the embassy's obligations to its local workforce. Proposals must be submitted electronically by November 20, 2024, at 16:00, and interested parties should contact Stanislas Parmentier at parmentiers@state.gov or Dominique Mazier at MazierD@state.gov for further information.
    Replace leaking HVAC condenser coil
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified small businesses to replace a leaking HVAC condenser coil assembly at its facility in Pine Bluff, Arkansas. The procurement involves a Firm-Fixed Price construction contract, with the award going to the lowest-priced qualified offeror, emphasizing the importance of technical acceptability and compliance with federal regulations. This project is crucial for maintaining operational efficiency and safety at the facility, ensuring that HVAC systems function effectively. Interested contractors must submit their quotes by 12:00 PM CST on November 12, 2024, and are encouraged to inspect the site prior to bidding; all inquiries should be directed to Clarence Henshaw Jr. at clarence.henshawjr@uscg.mil.
    Official Government Owned vehicles Insurance
    Active
    State, Department Of
    The U.S. Embassy in Paris is soliciting proposals for the insurance of official government-owned vehicles, covering approximately 113 vehicles, including trucks and armored vehicles. The contract, designated RFQ 19FR6325Q0001, aims to provide comprehensive insurance services, including third-party liability coverage, 24/7 assistance, and legal support for claims, while ensuring compliance with French insurance laws. This procurement is crucial for safeguarding U.S. government assets and maintaining operational integrity during diplomatic activities. Interested contractors must submit their proposals electronically by November 18, 2024, and ensure they are registered in the System for Award Management (SAM) prior to submission. For further inquiries, contact Stanislas Parmentier at parmentiers@state.gov or HIBERT ANNE at hibertac@state.gov.
    Supply and Delivery of HVAC Spare Parts for the U.S. Embassy Windhoek
    Active
    State, Department Of
    The U.S. Embassy in Windhoek, Namibia, is seeking qualified vendors to supply and deliver HVAC spare parts under Request for Quotations (RFQ) number 19WA8024Q0053. The procurement aims to acquire essential HVAC components, with the contractor required to deliver all items within 30 days of contract award, allowing for partial offers. This opportunity is crucial for maintaining the embassy's operational efficiency and comfort, emphasizing compliance with federal procurement regulations. Interested parties must submit their quotations by November 15, 2024, at 17:00 local time, and are encouraged to register in the System for Award Management (SAM) prior to submission. For further inquiries, vendors can contact Sarah E. Canterbury Kahnt or Hilya Shikongo via email at whkproc@state.gov or by phone at +264 612025257 and +264 612025016, respectively.
    Expression of interest – PR14933731 for Plumbing/Bathroom Revamp at 107 Alcade str
    Active
    State, Department Of
    The U.S. Department of State is seeking contractors for a plumbing and bathroom revamp project at 107 Alcade Street, Pretoria, South Africa. The scope of work includes comprehensive replacement of plumbing systems, full renovations of bathrooms and kitchens, installation of heat pump geysers, and upgrades to sewer lines, with a total project duration estimated at eight weeks. This project underscores the U.S. Government's commitment to maintaining high standards for its facilities and ensuring the comfort and safety of its residences. Interested contractors should contact Monica Nagley at nagleym@state.gov or Jenny Kriek at kriekjx@state.gov for further details and to discuss proposal submissions.