MINI SPLIT HEATING/COOLING
ID: 140A2324R0099Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSINDIAN EDUCATION ACQUISITION OFFICEAlbuquerque, NM, 87104, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

TECHNICAL REPRESENTATIVE- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (L045)

Set Aside

Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior and Indian Health Services) (IEE)

Original Source

https://sam.gov/opp/89c2c9d5377b4a34ac7b5284892e12a5/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is soliciting proposals for the installation of mini-split heating and cooling systems at Jeehdeez'a Elementary School in Pinon, Arizona. The project aims to replace the existing dysfunctional HVAC systems in the Principal's office and Administration Conference Room, with an estimated total cost of $20,919.90 covering equipment, labor, and travel expenses. This procurement is critical for improving the school's infrastructure and ensuring a suitable learning environment for students and staff. Proposals are due by September 18, 2024, and must comply with the Davis-Bacon Wage Determinations, with a performance period of 30 days upon receiving the notice to proceed. Interested contractors can contact Carolyn Sulla at carolyn.sulla@bie.edu for further information.

    Point(s) of Contact
    Sulla, Carolyn
    (000) 000-0000
    carolyn.sulla@bie.edu
    Files
    Title
    Posted
    Attachment_1_-_Statement_of_Work_(SOW).pdf
    The Jeehdeez'a Elementary School is seeking to address a prolonged heating issue affecting the Principal's office and the Administration Conference Room. The existing heating system has been dysfunctional for two years despite professional assessments, which recommend replacing the HVAC systems. The project entails removing the current heating units and installing new mini-split heat pumps, including outdoor and indoor units, along with necessary components such as remote controls, line sets, vibration pads, and surge protectors. The total estimated cost for the project is $20,919.90, covering equipment, labor, and travel expenses. The contractor is required to have the cooperation of the school's administration during the installation, which will occur during business hours. Furthermore, the contractor must adhere to security protocols while on campus. The document outlines specific tasks to complete the installation effectively and maintains the importance of compliance with safety and operational guidelines throughout the project. This RFP reflects the need for infrastructure improvements in public schools to ensure suitable learning environments for students and staff.
    Attachment_2_-_Wage_Decision_AZ20240027_-_Copy.pdf
    This document presents the General Decision Number AZ20240027 related to wage determinations for construction projects in Navajo County, Arizona, specifically focusing on building construction, including treatment and industrial plants. It outlines wage rates and fringe benefits required under the Davis-Bacon Act and relevant Executive Orders, such as EO 14026 and EO 13658, detailing minimum wage requirements of $17.20 or $12.90 per hour based on contract dates. The document provides specific classifications of workers involved in construction, their respective rates, and fringe benefits, incorporating geographic pay zones that adjust wages based on distance from certain locations in Phoenix. Additionally, it emphasizes worker protections like paid sick leave as per EO 13706. The summary concludes with the appeal process for wage determinations, assuring a structured approach for those seeking reconsideration or further action. This comprehensive document serves as a regulatory framework for ensuring fair labor practices in federally funded construction undertakings.
    Attachment_3_Federal_Health_and_Safety_Codes_and_Standards_BIA_Office_of_Facilities_Management_and_Construction.pdf
    The Bureau of Indian Affairs outlines the health and safety standards relevant to construction and renovations within its jurisdiction, focusing on compliance with various federal, tribal, and state regulations. Key areas include Occupational Safety and Health Administration (OSHA) compliance, fire safety measures, accessibility standards under the Architectural Barriers Act, building safety codes as set by the National Fire Protection Association, and specific requirements for mechanical systems and plumbing installations. Energy conservation and environmental quality are also emphasized, mandating adherence to energy efficiency standards and guidelines for food service and sanitation facilities. Revised periodically, the document aims to ensure safe and sustainable construction practices while maintaining accessibility, safety, and efficiency in new and renovated buildings. Compliance with these extensive codes and standards is critical for contractors and grantees involved in federal projects, ensuring adherence to legislative requirements and the upkeep of community health and safety standards.
    Attachment_4_IA_Form_3000_Material_Approval_Submittal_(1).pdf
    The document outlines the procedures and requirements for contractors submitting material approval requests to the Department of the Interior, Indian Affairs. Specifically, it is a standard form (IA FORM 3000) to be used for submitting shop drawings, equipment data, manufacturer literature, and material samples for government approval under contractual agreements. Contractors must provide specific details about the materials, labeled and numbered according to contract specifications. Each submission must be signed by the contracting officer for validity. It emphasizes clear identification and tabbing of items for efficient evaluation and mandates resubmissions for disapproved items within a specified timeframe. The document serves as a tool to ensure compliance with contract specifications and facilitate accurate assessment of materials to be incorporated into government-funded projects, reflecting a structured process typical of federal RFPs and grants. This adherence to protocol is crucial for maintaining regulatory standards and successful project execution.
    Attachment_5_IA_Form_C113_Progress_Schedule.pdf
    The document outlines the procedures for contractors submitting a Contract Progress Schedule (Form IA-C113) to the Department of the Interior, Indian Affairs. This form is essential for monitoring the progress of contracted projects, detailing the contract number, project title, and key dates, such as the actual starting and completion dates. Contractors must provide a breakdown of major work elements, along with their respective percentages, planned progress over the contract duration, and any necessary adjustments if modifications occur. Clear instructions guide contractors in reporting work progress at specified intervals to ensure accurate contract administration and enable partial payment approvals. The emphasis on timely reporting and adherence to the prescribed schedule reflects the importance of maintaining transparency and accountability in government contracting processes. Ultimately, this document serves as a critical tool for ensuring successful project management, allowing for effective oversight of construction and related activities funded by federal and state resources. Compliance with these guidelines supports the efficient use of public funds while delivering expected deliverables on time.
    Attachment_6_IA_Form_C713_Progress_Report.pdf
    The document is a Contract Progress Report from the Department of the Interior, Indian Affairs, designed to track the progress of contractors on government projects. It collects essential data such as contractor information, project numbers, contract completion dates, and details regarding work elements, including percentage completed both for the current period and cumulatively. A key feature of the report is the certification by a representative that the contractor has satisfactorily met project requirements as specified in the contract. The report also includes a check for payroll submissions during the reporting period. This form plays a significant role in processing payments to contractors based on their reported progress, thereby ensuring accountability and compliance with contract specifications. Overall, the document structurally facilitates efficient project management and oversight within governmental contracting processes.
    Attachment_7_SF-1413_Statement_and_Acknowledgement_Form_(Subcontracting).pdf
    The document outlines the Statement and Acknowledgment required for federal contracts and subcontracts, emphasizing compliance with labor standards as mandated by the Contract Work Hours and Safety Standards Act. Part I details essential information from the prime contractor, including contract numbers, contractor identities, and details regarding the subcontract awarded. The prime contractor confirms the presence or absence of specific clauses within the contract. In Part II, the subcontractor acknowledges their understanding of and compliance with various labor standards applicable to the subcontract, including payroll and record-keeping requirements, wage rate compliance, and eligibility certifications. The document serves as an official record to ensure both parties adhere to federal regulations and labor standards in their contractual obligations, thereby promoting accountability and transparency in government contracts. This reinforces the government's commitment to fair labor practices and regulatory compliance throughout the contracting process.
    Sol_140A2324R0099.pdf
    The document outlines a Request for Proposal (RFP) for a firm fixed-price contract for HVAC replacement at Jeehdeez'a Elementary School in Pinon, AZ, designated as a 100% Indian Economic Enterprise (IEE) set-aside. It stipulates that offers are due by September 18, 2024, with a proposal acceptance period of 90 days. Contractors must comply with the Davis-Bacon Wage Determinations and provide a background investigation for personnel interacting with Indian children. A site visit will be coordinated by email, and a Notice to Proceed will follow post-construction meeting requirements. The estimated project budget ranges from $25,000 to $100,000 with a performance period of 30 days upon receiving the notice. Proposals must demonstrate technical acceptability under a Lowest Price Technically Acceptable (LPTA) selection criteria. The document also addresses safety protocols, including COVID-19 guidelines and security measures for contractor personnel. Lastly, it emphasizes compliance with various federal regulations and policies relevant to the procurement process under the U.S. government. This comprehensive approach ensures proper oversight, safety, and responsiveness to community needs during the HVAC project.
    Lifecycle
    Title
    Type
    MINI SPLIT HEATING/COOLING
    Currently viewing
    Solicitation
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