J041--Replacement Freezers & Coolers RFQ TVHS Nashville
ID: 36C24925Q0376Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/bb3b78c4991a42b889dd477be57ee6ed/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office 9, is seeking proposals for the replacement of walk-in freezers and coolers at the Tennessee Valley Healthcare System in Nashville, TN. The procurement aims to upgrade aging refrigeration equipment to enhance operational safety and longevity, with a focus on compliance with federal regulations and minimal disruption to facility operations. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and has a total award amount of $12.5 million, with proposals due by July 25, 2025, and inquiries by July 23, 2025. Interested vendors can contact Contract Specialist Kristie Collins at kristie.collins@va.gov for further information.

    Point(s) of Contact
    Kristie CollinsContract Specialist
    kristie.collins@va.gov
    Files
    Title
    Posted
    36C24925Q0376_1.docx
    The document outlines a Request for Quote (RFQ) issued by the Department of Veterans Affairs (VA) for the procurement and installation of new refrigeration equipment at the Tennessee Valley Healthcare System in Nashville, TN. Specifically, it seeks to replace aging freezers and coolers, addressing longevity concerns and operational safety. The procurement is designated as 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The RFQ emphasizes the necessity for competitive evaluations based on price and contractor experience, with a total award amount of $12.5 million. The performance period for the work spans from July 30, 2025, to November 30, 2025. Contractors are required to submit their proposals by July 25, 2025, and inquiries are due by July 23, 2025. The document specifies that all work should be performed during normal business hours while ensuring minimal disruption to patients and facility operations. Additionally, it mandates compliance with specific federal regulations, including provisions for electronic invoicing and subcontracting limitations. Overall, the RFQ serves as a structured approach to enhancing critical infrastructure in a federal healthcare setting while adhering to small business contracting goals and federal acquisition regulations.
    36C24925Q0376.docx
    The Tennessee Valley Healthcare System (TVHS) in Nashville, TN, is issuing a presolicitation notice for the replacement of aging freezer and cooler equipment at the Nashville VA Medical Center. This request for quotation (RFQ) is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and is scheduled to issue around July 16, 2025, with a submission deadline on July 25, 2025. The project includes detailed work on several refrigeration units, requiring the installation of new condensers, evaporators, and associated electrical work, all to be executed during normal business hours. Key performance deliverables include a comprehensive scope of work for replacement equipment, warranties for workmanship and parts, and the provision of temporary storage solutions. The contract will demand compliance with specific government regulations related to SDVOSB eligibility and operational standards. A kickoff meeting will precede work commencement, and project completion is expected within 90 days from award. The safety and quality assurance of the operations are emphasized, alongside security protocols for contractor personnel on-site. This initiative underscores the VA's commitment to improving facility operations while supporting veteran-owned businesses.
    36C24925Q0376 0001.docx
    The document outlines an amendment to a solicitation from the Department of Veterans Affairs for contracting services, with the effective date set for July 23, 2025. It addresses multiple updates regarding the timeline for submitting questions and quotes related to the solicitation numbered 36C24925Q0376. Specifically, the deadlines for contractor inquiries and submissions have been adjusted to August 6, 2025, and August 8, 2025, respectively. Additionally, it provides clarity on a contractor's need to visit the site for familiarization with the job specifics and mentions that this is a new requirement without a previous contractor. The timely acknowledgment of this amendment is emphasized for compliance with the solicitation's requirements, reflecting the structured approach typical of government Request for Proposals (RFPs). This document serves to ensure potential bidders are adequately informed and have sufficient time to prepare their submissions.
    36C24925Q0376 0002.docx
    This document represents an amendment to a solicitation from the Department of Veterans Affairs' Network Contracting Office 9 regarding a potential contract for the provision or upgrade of walk-in freezers and coolers. Key updates include answers to vendor questions about technical specifications, dimensions, electrical loads, and manufacturer information for existing equipment. Notably, dimensions and models of specific equipment were provided, such as Nutrition Walk-in coolers (Russel), Nutrition Milk Cooler (Russel), and various Bohn models for freezers and coolers, along with their associated electrical details. The amendment emphasizes that the submission periods for questions and quotes remain unchanged, underscoring that all other original contract terms continue to apply. This document illustrates the ongoing engagement between the contracting office and potential bidders, ensuring clarity and responsiveness throughout the procurement process.
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