Pharmacy B201 Chiller One time Repair
ID: 36C260-26-AP-0547Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/842e35d4355a4b14a940e27d727e5140/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the one-time repair of the Pharmacy Chiller located in Building 201 at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. The objective of this procurement is to ensure the complete repair and efficient operation of the chiller, which includes tasks such as refrigerant recovery, replacement of the Electronic Expansion Valve (EEV), installation of new filter dryers, pressure testing, system recharging, and potential software reprogramming. This contract, valued at up to $19 million, is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and has a performance period from December 3, 2025, to March 3, 2026. Interested parties must submit their proposals by December 10, 2025, at 10:00 AM PST, and can contact Alan C. Perez or Helen Woods for further information.

    Point(s) of Contact
    Alan C Perez
    alan.perez@va.gov
    Helen Woods
    helen.woods@va.gov
    Files
    Title
    Posted
    36C26026Q0130 0001.pdf
    Amendment 0001 to Solicitation 36C26026Q0130, issued by Network Contracting Office 20, Vancouver WA, extends the offer due date to December 10, 2025, at 10:00 AM PST. This amendment corrects an administrative error in the original solicitation. Additionally, due to industry feedback, a future modification will provide a detailed section outlining specific repair requirements for a Chiller, including its model and manufacturer. All other terms and conditions of the solicitation remain unchanged. Offerors must acknowledge receipt of this amendment to ensure their bids are considered.
    P07 White CityWage Determination.docx
    This Wage Determination (No. 2015-5571, Revision No. 26, dated 07/08/2025) outlines minimum wage rates and fringe benefits for service contract employees in Jackson County, Oregon. It specifies that contracts entered into or renewed on or after January 30, 2022, must pay at least $17.75 per hour (Executive Order 14026), while older contracts not renewed after this date require at least $13.30 per hour (Executive Order 13658). The document details specific wage rates for numerous occupations across various sectors, including administrative, automotive, food service, health, IT, and maintenance. It also mandates health and welfare benefits ($5.55/hour or $5.09/hour for EO 13706 contracts), paid vacation (2-4 weeks based on service), and eleven paid holidays. Special provisions cover computer employees (exemption criteria), air traffic controllers and weather observers (night/Sunday pay differentials), hazardous pay (4-8% for ordnance work), and uniform allowances. The document includes procedures for conforming unlisted occupations via Standard Form 1444.
    PART 852 - SOLICITATION PROVISIONS AND CONTRACT CLAUSES _ Acquisition.pdf
    This government file outlines specific construction and service contracting requirements for federal acquisition regulation (FAR) codes. It details services, general construction, and special trade construction contracts, emphasizing compliance with FAR 36.201 and NAICS codes 236220 and 238990. The document also addresses project labor agreements, stating they are generally prohibited for federal construction projects unless specific criteria are met, such as for projects exceeding $25 million with public interest justification. It outlines requirements for bid bonds, performance, and payment bonds, along with specifications for contract clauses, modifications, and change orders. Furthermore, it details procedures for evaluating contractor performance and handling disputes, underscoring the importance of adherence to federal regulations throughout the contracting lifecycle.
    S02 36C26026Q0130.docx
    This government solicitation, 36C26026Q0130, outlines a Request for Proposal (RFP) for the complete repair of the Pharmacy Chiller in Building 201 at the White City VA Medical Center. The contract, valued at up to $19 million, is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and covers a performance period from December 3, 2025, to March 3, 2026. Key tasks include refrigerant recovery, Electronic Expansion Valve (EEV) replacement and cabling, filter dryer installation, pressure testing, system recharge, and software reprogramming to ensure full functionality. The contractor is responsible for all labor and materials, ensuring the chiller operates efficiently, and resolving all issues, including software-related problems. Invoices must be submitted electronically upon completion of services. The solicitation incorporates various FAR and VAAR clauses, including those related to payment, disputes, and SDVOSB requirements, with a mandatory certificate of compliance for limitations on subcontracting.
    S02 36C26026Q0130.pdf
    This government solicitation, 36C26026Q0130, outlines a Request for Proposal (RFP) for the complete repair of the Pharmacy Chiller in Building 201 at the White City VA Medical Center. The contract, valued at up to $19 million, is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and covers a performance period from December 3, 2025, to March 3, 2026. Key tasks include refrigerant recovery, Electronic Expansion Valve (EEV) replacement and cabling, filter dryer installation, pressure testing, system recharge, and software reprogramming to ensure full functionality. The contractor is responsible for all labor and materials, ensuring the chiller operates efficiently, and resolving all issues, including software-related problems. Invoices must be submitted electronically upon completion of services. The solicitation incorporates various FAR and VAAR clauses, including those related to payment, disputes, and SDVOSB requirements, with a mandatory certificate of compliance for limitations on subcontracting.
    Lifecycle
    Title
    Type
    Pharmacy B201 Chiller One time Repair
    Currently viewing
    Solicitation
    Similar Opportunities
    Z1DA--595-26-204 Replace Chillers Buildings 1, 2, and 104 DB (VA-26-00013164)
    Buyer not available
    The Department of Veterans Affairs, specifically the Lebanon Veterans Administration Medical Center, is seeking proposals for a design-build contract to replace chillers in Buildings 1, 2, and 104, under Project Number 595-26-204. The selected contractor will be responsible for providing all necessary labor, materials, tools, and design-build services to complete the project in compliance with VA guidelines and applicable codes, ensuring minimal disruption during construction. This project is critical for maintaining the facility's HVAC systems, which are essential for patient and staff safety, and is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a contract value estimated between $1 million and $5 million. Interested parties must submit their Phase I proposals by December 17, 2025, and can direct inquiries to Contract Specialist Kaitlyn V Szlachta at kaitlyn.szlachta@va.gov.
    Z1DA--Upgrade HVAC System Phase II
    Buyer not available
    The Department of Veterans Affairs is soliciting bids for the "Upgrade HVAC System Phase II" project at the Salem VA Medical Center in Salem, Virginia. This contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), requires the contractor to provide all necessary labor, materials, equipment, and supervision to demolish, modify, and install a new HVAC system on the second floor of Building 143, with a project value estimated between $5,000,000 and $10,000,000. The project is critical for enhancing the facility's operational efficiency and ensuring compliance with safety and building codes. Interested bidders must attend a mandatory pre-bid conference on December 11, 2025, submit RFI questions by December 18, 2025, and ensure bids are submitted by January 7, 2026, at 10:00 AM EST, with electronic bids due by January 6, 2026, at 5:00 PM EST. For further inquiries, contact Contract Specialist Bryant L Guerrant at bryant.guerrant@va.gov.
    Boiler / Chiller Maintenance Services
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract, set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a range of services including testing, inspections, preventative maintenance, corrective repairs, and emergency services over a base year and four one-year option periods, extending from March 2026 to March 2031. These services are critical for ensuring the safe and efficient operation of the facility's heating and cooling systems, which are vital for patient care and operational continuity. Interested contractors should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and must adhere to specific requirements outlined in the solicitation, including the provision of a qualified project coordinator and certified technicians.
    J041--RFQ - Chiller Plant Maintenance
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 10, is seeking proposals for the maintenance of a chiller plant under solicitation number 36C25026Q0029. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and falls under the NAICS code 238220, which pertains to plumbing, heating, and air-conditioning contractors. The maintenance services are crucial for ensuring the operational efficiency of refrigeration and air conditioning systems within the facility. Interested vendors must submit their responses by the new deadline of December 5, 2025, at 14:00 EST, and can direct inquiries to Contracting Officer Chad Kemper at chad.kemper@va.gov or by phone at (937) 268-6511 ext. 4541.
    Z1DA--595-26-204 Replace Chillers Buildings 1, 2, and 104 DB (VA-26-00013164)
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for a design-build contract to replace chillers in Buildings 1, 2, and 104 at the Lebanon VA Medical Center in Pennsylvania. The project requires the contractor to provide all necessary labor, materials, and design services to ensure compliance with VA guidelines and applicable codes, including the installation of a new Building Automation System and upgrades to HVAC components. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and is expected to have a contract value between $1 million and $5 million, with a performance period of 270 calendar days from the Notice to Proceed. Interested parties must submit their proposals for Phase I by December 17, 2025, and direct any inquiries to Kaitlyn Szlachta at kaitlyn.szlachta@va.gov.
    Z2NB--542-26-105 | Correct FCA Deficiencies Chiller Plant | NCO 4 Construction East (VA-26-00010360)
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 4, is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to correct deficiencies in the chiller plant at the Coatesville VAMC in Pennsylvania. The contractor will be responsible for providing all necessary labor, materials, and equipment to address the deficiencies as outlined in the scope of work, drawings, and specifications. This project is crucial for maintaining the operational efficiency of the facility's heating and cooling systems, with a contract value estimated between $250,000 and $500,000. Interested bidders must ensure they are registered in the System for Award Management (SAM) and comply with all relevant certification and regulatory requirements. The solicitation documents will be available for download on SAM.GOV around December 12, 2025, and inquiries should be directed to Contract Specialist Kevin Rodgers at kevin.rodgers2@va.gov or by phone at 215-823-5800.
    J041--512 A5-26-008 Replace 17H Blast Chiller Condenser PERRY POINT MD VAMC
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to replace the 17H Blast Chiller Condenser at the Perry Point VA Medical Center in Maryland. The project entails the removal and disposal of the existing Master-Bilt Model BCLZ150UC condensing unit, installation of a new unit with matching specifications, and ensuring compliance with national and local codes, including safety protocols. This procurement is critical for maintaining the operational efficiency of the facility's refrigeration systems, which are essential for patient care and facility management. Interested parties must submit their capability statements and relevant business information by December 8, 2025, to the primary contact, John Ritter, at JOHN.RITTER2@VA.GOV or by phone at 843-814-0299.
    Z2DA--Replace Auxiliary Chiller
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor for Project 565-24-113, which involves the replacement of an auxiliary chiller at the Fayetteville VA Medical Center in North Carolina. The project requires the removal and replacement of a 120-ton auxiliary chiller, along with the installation of necessary piping, valves, and controls, ensuring integration with the existing Building Automation System (BAS). This procurement is crucial for maintaining chilled water redundancy for Building 3, with an estimated construction magnitude between $250,000 and $500,000. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must be registered and certified in the SBA Certification database to be eligible for the contract, with solicitation materials expected to be available around December 9, 2025. For further inquiries, contact Contract Specialist Michael Proctor at michael.proctor2@va.gov.
    J045--HVAC Maintenance and Service Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for HVAC maintenance and service at the Veterans Health Care System of the Ozarks (VHSO) located in Fayetteville, Arkansas. This procurement, designated for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), encompasses a range of services including scheduled and unscheduled maintenance, emergency repairs, and telephone support for various HVAC/R equipment such as chillers, cooling towers, and boilers. The contract includes a base year and four one-year options, with specific qualifications required for bidders, including an Arkansas Class A HVAC Contractor License and a minimum of five years of healthcare HVAC experience. Interested parties must submit their offers by December 10, 2025, at 10 AM CST, and direct any questions to Diyonne Williams at diyonne.williams@va.gov by December 5, 2025, at 3 PM CT.
    Z1DA--648-24-701 EHRM Infrastructure Upgrades Phase 2 Construction - Portland, OR
    Buyer not available
    The Department of Veterans Affairs (VA) is preparing to solicit bids for the Design-Bid-Build EHRM Infrastructure Upgrades Phase 2 project at the Portland VA Health Care System, which encompasses significant construction and infrastructure enhancements in Portland, OR, and Vancouver, WA. The project requires contractors to assess existing conditions, perform demolition, and provide comprehensive labor, materials, and supervision across various disciplines, including civil, plumbing, mechanical, electrical, and electronic work. This initiative is crucial for upgrading the facility's infrastructure, including fiber optic installations, HVAC systems, and fire safety measures, ensuring improved operational efficiency and safety for veterans. The solicitation, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), will be issued as an Invitation for Bid (IFB) in late October 2025, with an estimated construction value between $5 million and $10 million and a performance period of approximately 365 days. Interested parties can direct inquiries to Contract Specialist Sierra Tate at Sierra.Tate@va.gov or by phone at 216-447-8300.