J041--Cooling Tower service | Base 4

The Department of Veterans Affairs, Network Contracting Office 2, intends to solicit quotes for cooling tower services at the James J. Peters VA Medical Center in Bronx, NY. This presolicitation notice, under solicitation number 36C24226Q0150, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. An RFQ is anticipated to be posted on sam.gov around November 26, 2025, with a response date of November 26, 2025, at 4:30 PM Eastern Time. The contract will cover a base year from January 1, 2026, to December 31, 2026, with four one-year option periods. The NAICS code is 238220 ($19.0M small business size standard), and the product service code is J041. Interested contractors must be registered in SAM. Questions should be emailed to Christopher Weider at Christopher.Weider@va.gov, with the RFQ number in the subject line.

This amendment to solicitation 36C24226Q0150 for Cooling Tower Service at the James J. Peters (Bronx) VA Medical Center extends the offer receipt deadline to December 10, 2025, at 4:30 PM EST. The purpose of this modification is to address vendor questions and provide clarifications regarding the scope of work. Key details include the model number for the cooling towers (NC8411UAN4CGF), procedures for lock-out/tag-out in the boiler plant, the location of VFDs, and the requirement for before and after pictures in inspection reports. The last gear box oil change was in July 2025, and contractors must refer to the manufacturer's manual for oil type. Other clarifications cover replacing the Close Coupling Flex Element, annual vibration analysis, and the use of the VA Hospital's trash equipment for debris disposal, with hazardous materials requiring proper contractor disposal. Contractors must follow Marley O&M requirements and adhere to OSHA certification standards (OSHA 30 for supervisors, OSHA 10 for other personnel). Oil does not need to be purchased from Marley if it meets manufacturer specifications. Contractors can shut down and work on multiple cooling tower cells simultaneously, provided plant demand is met. A lay-down area for equipment storage will be provided, but the VA is not responsible for damaged or missing tools. Electrical outlets are available on the roof, but vendors should have 200 feet of power cord. Oil needs to be changed in all eight cooling towers. Cleaning the air inlet side of fill sheets should follow manufacturer requirements, as the VA does not dictate the means or methods.

Amendment 0001 to Solicitation 36C24226Q0150, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 2, extends the deadline for offers to December 9, 2025, at 4:30 PM EST. The purpose of this amendment is to correct a clerical error and facilitate a site visit for the "Cooling Tower Service at the James J. Peters (Bronx) VA Medical Center" project. The period for questions has also been extended to December 7, 2025, at 4:30 PM EST. Additionally, Section E.1 52.212-1 of the original solicitation has been amended to remove the requirement for offerors to submit a completed copy of the representations and certifications at FAR 52.212-3. Site visit information is attached to the amendment.

This document, Wage Determination No. 2015-4187, outlines the minimum wage rates and fringe benefits for service contract employees in specific New York counties (Bronx, Kings, New York, Queens, Richmond, Rockland, Westchester). It details varying minimum wage rates based on contract award dates, distinguishing between Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for 2025. The document specifies hourly rates for numerous occupations across various sectors, including administrative, automotive, food service, health, and technical roles. It also covers fringe benefits such as health and welfare, paid vacation (2 to 5 weeks based on service), and twelve paid holidays. Special provisions address computer employees, air traffic controllers, weather observers, hazardous pay differentials (4% or 8%), and uniform allowances. A conformance process is detailed for unlisted job classifications, emphasizing adherence to the Service Contract Act Directory of Occupations. The document highlights annual adjustments to the Executive Order minimum wage rates and mandates paid sick leave under EO 13706.

This government solicitation (36C24226Q0150) by the Department of Veterans Affairs seeks proposals for preventative maintenance and repair services for a Marley 8-cell cooling tower and its supporting equipment at the James J. Peters VA Medical Center in the Bronx, NY. The contract includes a base period from January 1, 2026, to December 31, 2027, and four one-year options extending through December 31, 2031. This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Key requirements include experienced personnel with Marley cooling tower expertise, OSHA 30-hour training, and compliance with various federal and local regulations. The solicitation also outlines specific invoicing, payment, and subcontracting limitations, emphasizing electronic submission and compliance with FAR and VAAR clauses. Quotes, including technical capability and pricing, are due via email by 4:30 PM ET on December 5, 2025.

This document outlines the mandatory site visit information for quoters interested in a government contract at the James J. Peters (Bronx) VA Medical Center. The purpose of the site visit is for quoters to assess local conditions that may impact performance. The meeting is scheduled for Friday, December 5, 2025, at 10:30 AM at 130 West Kingsbridge Road, Bronx, NY 10468. Interested contractors must email the Contract Specialist, Christopher.Weider@va.gov, and facility POCs, Brian Sharkey (Brian.Sharkey2@va.gov) and Edwin Magriz (Edwin.Moralesmagriz@va.gov), by 4:30 PM ET on Thursday, December 4, 2025, to confirm their attendance.