VFD Maintenance
ID: 12305B25Q0011Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS NEA AAO ACQ/PER PROPBELTSVILLE, MD, 20705, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ded4b15cf03d4a04b52afe50443c2e3e/view
Timeline
    Description

    The United States Department of Agriculture (USDA) is seeking qualified contractors to provide preventative maintenance for 19 Variable Frequency Drives (VFDs) at the Robert W. Holley Center in Ithaca, New York. The maintenance services will include inspection, monitoring, analysis, and necessary repairs to ensure optimal operation and longevity of the VFD systems, which are critical for efficient agricultural research operations. Interested small businesses must submit their quotations by December 23, 2024, with a detailed firm fixed price and documentation demonstrating technical capability, to Rebecca Lumpkin at rebecca.lumpkin@usda.gov. For further inquiries, questions must be submitted by December 18, 2024.

    Point(s) of Contact
    Rebecca Lumpkin
    (301) 619-7396
    rebecca.lumpkin@usda.gov
    Files
    Title
    Posted
    Attachment 1-Statement of Work.pdf
    The USDA, ARS, Robert W. Holley Center requires preventative maintenance for 19 Variable Frequency Drives (VFDs) as outlined in the Statement of Work (SOW). The maintenance involves inspection, monitoring, analysis, and repairs. Key tasks include traveling to the site, conducting visual inspections with the Facilities Operations Manager, and monitoring the VFDs under normal load conditions with an oscilloscope. Maintenance tasks involve tightening connections, inspecting circuit boards for damage, testing motor insulation, cleaning drive interiors, reassembling components according to manufacturer specifications, and performing functional and calibration tests. A detailed report documenting findings and recommendations is required following the completed maintenance process, which also includes a review meeting with the Facilities Operations Manager. The services must be completed within 90 days of the contract award. This maintenance is essential for ensuring optimal operation and longevity of the VFD systems, highlighting the importance of systematic inspections and proactive maintenance in federal operational settings.
    Attachment 2-Contracts Terms and Conditions.pdf
    The document outlines the terms and conditions for federal purchase orders involving commercial items, specifically addressing compliance with various Federal Acquisition Regulation (FAR) and Agricultural Acquisition Regulation (AGAR) clauses. Key provisions include the incorporation of clauses related to the System for Award Management, contract performance, and environmental considerations, such as pollution prevention and waste reduction. It emphasizes the Governmentwide Acquisition Supply Chain Security Act (FASCSA), detailing the prohibition against providing covered articles from prohibited sources. Contractors must ensure compliance by conducting reasonable inquiries regarding FASCSA orders and may need to report identified non-compliance. Additional clauses enforce mandatory reporting of representations and certifications, including those addressing telecommunications and miniaturization services. The structure of the document consists of a comprehensive list of clauses incorporated by reference and full text, detailing specific requirements crucial for contractors engaging in federal contracts, particularly concerning supply chain security, environmental impact, and labor standards. This guidance is vital for ensuring contractor eligibility and the government's commitment to transparency, accountability, and sustainability in procurement practices.
    Lifecycle
    Title
    Type
    VFD Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
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