N045--AHU and Chiller Replacement
ID: 36C24825Q0924Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

INSTALLATION OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (N045)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/opp/3ab8106d6582469892f61f9ddf9566cf/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the replacement of Air Handling Units (AHUs) and chillers at the Lake City VA Medical Center in Florida. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and aims to enhance the facility's operational efficiency and comfort by upgrading critical HVAC systems. The project includes the removal of existing units, installation of new equipment, and compliance with federal regulations and industry standards. Interested contractors must submit their quotes by July 25, 2025, at 4:00 PM Eastern Time, and can direct inquiries to Contracting Officer John H. Shultzaberger at John.Shultzaberger@va.gov or by phone at 352-214-5135.

    Point(s) of Contact
    John H. ShultzabergerContracting Officer
    (352) 214-5135
    John.Shultzaberger@va.gov
    Files
    Title
    Posted
    36C24825Q0924_1.docx
    The solicitation notice outlines a proposal for the replacement of Air Handling Units (AHUs) and chillers at the Lake City VA Medical Center in Florida, managed by the Department of Veterans Affairs (VA). The contracting office is located in Gainesville, FL, with the response deadline set for July 18, 2025, at 4:00 PM Eastern Time. The project is classified under the product service code N045 and is designated for service-disabled veteran-owned small businesses (SDVOSBC). Interested contractors are encouraged to review the attached solicitation document for detailed requirements. The contact for this solicitation is Contracting Officer John H. Shultzaberger, who can be reached via email or phone for further inquiries. The notice emphasizes the importance of this project in enhancing the facility's operational efficiency and comfort for its users.
    36C24825Q0924_2.docx
    This document serves as an amendment to a previous solicitation for the replacement of air handling units (AHU) and chillers under solicitation number 36C24825Q0924 by the Department of Veterans Affairs. The purpose of the amendment is to correct an administrative error in the solicitation's description. The procurement is categorized as a combined synopsis/solicitation for commercial services, following FAR Subparts 12.6 and 13, utilizing simplified procedures for certain commercial items. The VA plans to award a firm fixed-price contract covering all necessary supplies, materials, labor, and equipment for the replacement project at the Lake City VA Medical Center, Florida. Interested offerors must be registered in the System for Award Management (SAM) to bid. The response deadline for offers is set for July 18, 2025, by 4:00 PM ET. This solicitation emphasizes compliance with federal regulations and updates regarding the acquisition process while ensuring clarity for prospective contractors.
    36C24825Q0924_3.docx
    The document is an amendment to a previous solicitation regarding the replacement of air handling units (AHU) and chillers for the Department of Veterans Affairs’ North Florida/South Georgia Veterans Health System. The primary purpose is to post responses to vendor inquiries and extend the submission deadline to July 25, 2025. Key points address requirements for NEBB-certified air-side testing, contractor responsibilities, and clarifications on system specifications and installation logistics. Specifics include confirmation that new electrical systems, testing, and balancing are required, while real property alterations are prohibited, emphasizing that any modifications to the building structure or electrical systems must be coordinated separately with the VA. The chiller and AHU installation must comply with existing codes, and any necessary minor modifications, like penetrations, must not void warranties. This solicitation exemplifies the federal contracting process's complexity and the necessity for compliance with detailed service specifications and regulations.
    Solicitation Attachment 1.pdf
    The Department of Veterans Affairs has issued RFQ 36C25Q0924 for the replacement and installation of HVAC equipment at the Lake City VA Medical Center. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses and solicits quotes for the removal of existing air handler units (AHUs), air-cooled chillers, and associated pumps, coupled with the installation of new units. A site visit is scheduled for July 9, 2025, to familiarize prospective contractors with the work site. Quotes are due by July 18, 2025, with a firm, fixed-price contract being awarded for the successful bidder. Key components of the project include the delivery, installation, and testing of HVAC equipment, along with disposal of the old units. The contractor must adhere to VA safety regulations and submit electronic payment requests consistent with government requirements. The solicitation emphasizes the importance of compliance with federal regulations, including industry standards and warranty requirements. This project reflects VA’s commitment to modernizing healthcare facilities while ensuring safety and efficiency in facility operations. Overall, the RFQ outlines crucial administrative, contractual, and operational protocols guiding the bidding process and subsequent contract execution for HVAC upgrades.
    Lifecycle
    Title
    Type
    N045--AHU and Chiller Replacement
    Currently viewing
    Combined Synopsis/Solicitation
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