N045--AHU and Chiller Replacement
ID: 36C24825Q0924Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

INSTALLATION OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (N045)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/213e96c186c4483b9ba5e6db7b2254cf/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the replacement of Air Handling Units (AHUs) and chillers at the Lake City VA Medical Center in Florida. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and aims to enhance the facility's operational efficiency and comfort by upgrading critical HVAC systems. The project includes the removal of existing units, installation of new equipment, and compliance with federal regulations and industry standards. Interested contractors must submit their quotes by July 25, 2025, at 4:00 PM Eastern Time, and can direct inquiries to Contracting Officer John H. Shultzaberger at John.Shultzaberger@va.gov or by phone at 352-214-5135.

    Point(s) of Contact
    Contracting OfficerJohn H. Shultzaberger
    (352) 214-5135
    John.Shultzaberger@va.gov
    Files
    Title
    Posted
    36C24825Q0924_1.docx
    The solicitation notice outlines a proposal for the replacement of Air Handling Units (AHUs) and chillers at the Lake City VA Medical Center in Florida, managed by the Department of Veterans Affairs (VA). The contracting office is located in Gainesville, FL, with the response deadline set for July 18, 2025, at 4:00 PM Eastern Time. The project is classified under the product service code N045 and is designated for service-disabled veteran-owned small businesses (SDVOSBC). Interested contractors are encouraged to review the attached solicitation document for detailed requirements. The contact for this solicitation is Contracting Officer John H. Shultzaberger, who can be reached via email or phone for further inquiries. The notice emphasizes the importance of this project in enhancing the facility's operational efficiency and comfort for its users.
    36C24825Q0924_2.docx
    This document serves as an amendment to a previous solicitation for the replacement of air handling units (AHU) and chillers under solicitation number 36C24825Q0924 by the Department of Veterans Affairs. The purpose of the amendment is to correct an administrative error in the solicitation's description. The procurement is categorized as a combined synopsis/solicitation for commercial services, following FAR Subparts 12.6 and 13, utilizing simplified procedures for certain commercial items. The VA plans to award a firm fixed-price contract covering all necessary supplies, materials, labor, and equipment for the replacement project at the Lake City VA Medical Center, Florida. Interested offerors must be registered in the System for Award Management (SAM) to bid. The response deadline for offers is set for July 18, 2025, by 4:00 PM ET. This solicitation emphasizes compliance with federal regulations and updates regarding the acquisition process while ensuring clarity for prospective contractors.
    36C24825Q0924_3.docx
    The document is an amendment to a previous solicitation regarding the replacement of air handling units (AHU) and chillers for the Department of Veterans Affairs’ North Florida/South Georgia Veterans Health System. The primary purpose is to post responses to vendor inquiries and extend the submission deadline to July 25, 2025. Key points address requirements for NEBB-certified air-side testing, contractor responsibilities, and clarifications on system specifications and installation logistics. Specifics include confirmation that new electrical systems, testing, and balancing are required, while real property alterations are prohibited, emphasizing that any modifications to the building structure or electrical systems must be coordinated separately with the VA. The chiller and AHU installation must comply with existing codes, and any necessary minor modifications, like penetrations, must not void warranties. This solicitation exemplifies the federal contracting process's complexity and the necessity for compliance with detailed service specifications and regulations.
    Solicitation Attachment 1.pdf
    The Department of Veterans Affairs has issued RFQ 36C25Q0924 for the replacement and installation of HVAC equipment at the Lake City VA Medical Center. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses and solicits quotes for the removal of existing air handler units (AHUs), air-cooled chillers, and associated pumps, coupled with the installation of new units. A site visit is scheduled for July 9, 2025, to familiarize prospective contractors with the work site. Quotes are due by July 18, 2025, with a firm, fixed-price contract being awarded for the successful bidder. Key components of the project include the delivery, installation, and testing of HVAC equipment, along with disposal of the old units. The contractor must adhere to VA safety regulations and submit electronic payment requests consistent with government requirements. The solicitation emphasizes the importance of compliance with federal regulations, including industry standards and warranty requirements. This project reflects VA’s commitment to modernizing healthcare facilities while ensuring safety and efficiency in facility operations. Overall, the RFQ outlines crucial administrative, contractual, and operational protocols guiding the bidding process and subsequent contract execution for HVAC upgrades.
    Lifecycle
    Title
    Type
    N045--AHU and Chiller Replacement
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Z1DA--Upgrade HVAC System Phase II
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the "Upgrade HVAC System Phase II" project at the Salem VA Medical Center in Salem, Virginia. This project involves the demolition, modification, and installation of a new HVAC system on the second floor of Building 143, with a contract value estimated between $5,000,000 and $10,000,000, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The successful contractor will be responsible for adhering to strict safety, security, and quality control measures throughout the project, which has a performance period of 365 calendar days. Interested parties must submit electronic bids by January 6, 2026, at 5:00 PM EST, with a mandatory pre-bid conference scheduled for December 11, 2025, and all inquiries directed to Contract Specialist Bryant L Guerrant at bryant.guerrant@va.gov.
    Z2DA--Replace Auxiliary Chiller
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of a 120-ton auxiliary chiller and two 250 gpm pumps at Building 3 of the Fayetteville VAMC, under project number 565-24-113. The contractor will be responsible for removing the existing chiller, installing a new one of the same capacity, and ensuring integration with the existing Building Automation System, while adhering to all applicable safety and regulatory standards. This project is crucial for maintaining chilled water redundancy for the facility, ensuring continuous operation and safety for its medical services. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their bids by January 26, 2026, and can direct inquiries to Contract Specialist Michael R Proctor at Michael.Proctor2@va.gov. The estimated construction magnitude is between $250,000 and $500,000.
    J045--FAN COIL UNIT REPLACEMENT
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office 7, is seeking qualified contractors for a Fan Coil Unit Replacement project at the WJB Dorn VA Medical Center in Columbia, South Carolina. This procurement, set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC), requires the contractor to provide all necessary labor, travel, equipment, supplies, and materials for the replacement of fan coil units. The project is critical for maintaining the facility's heating and cooling systems, ensuring a comfortable environment for veterans receiving care. The solicitation, Request for Quote 36C24726Q0165, is expected to be posted on sam.gov around December 19, 2025, with quotes due by January 16, 2026. Interested parties must be registered in the System for Award Management (SAM) and can direct inquiries to Contract Specialist Stanley Turner at Stanley.turner@va.gov or by phone at 404-828-5310.
    4130--Supply: Chiller Rental
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking quotations for the rental of two 550-ton chillers for the Malcom Randall VA Medical Center located in Gainesville, Florida. This procurement involves a firm-fixed-price contract for temporary air-cooled rental chillers, which includes delivery, installation, operation, and removal, with a base period from February 1, 2026, to September 30, 2026, and two optional one-year extensions. The chillers are essential for maintaining optimal climate control within the medical facility, ensuring a comfortable environment for patients and staff. Interested vendors must submit their quotes via email to Contracting Officer Scott K. Brickey at scott.brickey@va.gov by December 23, 2025, at 4:30 PM EST, and are encouraged to attend a site visit scheduled for December 10, 2025.
    Z1DA--658-24-106 Replace Bldg 16 HVAC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contracting Office 6, is soliciting bids for the replacement of the HVAC system in Building 16 at the Salem VA Medical Center, under Solicitation Number 36C24625B0029. This project, estimated to cost between $500,000 and $1,000,000, requires contractors to provide all necessary labor, materials, equipment, and supervision for general construction, mechanical, and electrical work, with a focus on minimizing disruption to the facility's operations. The procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside, emphasizing the importance of supporting veteran-owned businesses in federal contracting. Interested bidders must submit their proposals electronically by January 5, 2026, at 5 PM ET, with a public bid opening scheduled for January 6, 2026, at 2 PM ET. For further inquiries, potential offerors can contact Contract Specialist Taneil C Crump at Taneil.Crump@va.gov.
    4120--Repair HVAC Dampers - Project 671-22-133 (VA-26-00010045)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors for the repair and replacement of HVAC dampers at the Audie L. Murphy VA Hospital in San Antonio, Texas, under Project 671-22-133. The project aims to enhance air quality by providing all necessary labor, materials, tools, and supervision for the installation and repair of dampers, ensuring compliance with VA specifications and applicable regulations. This opportunity is particularly significant as it is set aside for Service-Disabled Veteran-Owned Small Businesses, with a project magnitude estimated between $1,000,000 and $2,000,000. Interested parties should prepare for a Request for Proposal expected to be posted on or about December 5, 2025, and may contact Contract Specialist Stephanie Ingersoll at stephanie.ingersoll@va.gov or 210-240-6838 for further information.
    Z1DA--595-26-204 Replace Chillers Buildings 1, 2, and 104 DB (VA-26-00013164)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Lebanon Veterans Administration Medical Center, is seeking proposals for a design-build contract to replace chillers in Buildings 1, 2, and 104, under Project Number 595-26-204. The selected contractor will be responsible for providing all necessary labor, materials, tools, and design-build services to complete the project in compliance with VA guidelines and applicable codes, ensuring minimal disruption during construction. This project is critical for maintaining the facility's HVAC systems, which are essential for patient and staff safety, and is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a contract value estimated between $1 million and $5 million. Interested parties must submit their Phase I proposals by December 17, 2025, and can direct inquiries to Contract Specialist Kaitlyn V Szlachta at kaitlyn.szlachta@va.gov.
    J041--SPS VFD REPLACEMENT 26 WASHINGTON DC VAMC 688-26-1-459-0041
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotes for the replacement of Variable Frequency Drives (VFD) at the Washington DC VA Medical Center (VAMC). The project involves replacing two ABB ACH580 VFDs with bypasses, upgrading from existing ACH-550-031A-4 VFDs to ACH-550-045A-4 or equivalent, while ensuring continuous operation of air handlers. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561210, emphasizing the importance of supporting veteran-owned enterprises in facilities support services. Interested contractors must submit their quotes by December 19, 2025, at 10:00 AM EST, and can contact Contracting Officer John Ritter at JOHN.RITTER2@VA.GOV or 843-814-0299 for further details.
    Z1DA-- 630A4-26-500 Replace ER AHU Brooklyn Campus
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of the Emergency Room Air Handling Unit (AHU) at the Brooklyn Campus, under Project No. 630A4-26-500. This project requires contractors to provide all necessary labor, materials, and supervision to replace and refurbish HVAC equipment, including the packaged AHU, exhaust fans, reheat system, heat exchanger, pumps, and constant volume boxes, with a performance period of 240 calendar days. The successful contractor will play a crucial role in modernizing the ER's HVAC system while ensuring minimal disruption to hospital operations and compliance with all relevant regulations. Bids are due via email by January 19, 2026, at 11:00 AM EST, with a public bid opening at 12:00 PM EST on the same day; interested parties must also attend a mandatory pre-bid site visit on December 22, 2025, and submit any Requests for Information by January 7, 2026, to gail.hill@va.gov and lester.griffith@va.gov.
    J041--OR MECH HW CW PUMP REPLACEMENT WASHINGTON DC VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the replacement of two non-potable hot water pumps and two chilled water pumps in the Operating Room Mechanical Room at the Washington DC VA Medical Center. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, requiring contractors to perform demolition, equipment supply and installation, electrical work, controls integration, and training for VA staff. The project is critical for maintaining the operational efficiency of the medical facility's heating and cooling systems, ensuring a safe environment for patients and staff. Proposals are due by December 18, 2025, at 10:00 AM EST, and interested parties should contact Contracting Officer John Ritter at john.ritter2@va.gov or 843-814-0299 for further information.