PM and Repair: Medical Grade Refrigerators & Freezers
ID: 75H71225Q-001KNType: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/808ac3f995d44952bbb36388f66aab20/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is soliciting quotations for preventative maintenance and repair services for medical-grade refrigerators and freezers within the Phoenix Area Indian Health Service. The procurement aims to ensure optimal operation and compliance with OEM specifications and relevant standards, serving approximately 140,000 Native American users across various healthcare facilities. This contract, structured as an Indefinite Delivery Indefinite Quantity (IDIQ) agreement, is expected to commence on November 1, 2024, with a potential duration of up to five years, including option periods. Interested contractors must submit their proposals by October 15, 2024, and can direct inquiries to Kenneth Nicholson at kenneth.nicholson@ihs.gov.

    Point(s) of Contact
    Kenneth Nicholson
    kenneth.nicholson@ihs.gov
    Files
    Title
    Posted
    02. 75H71225Q-001KN.pdf
    The solicitation 75H71225Q-001KN outlines an RFQ for Preventative Maintenance and Repair Services for Medical Grade Refrigerators and Freezers within the Phoenix Area Indian Health Service. It is issued under the Federal Acquisition Regulation (FAR) and is categorized as unrestricted under NAICS code 811310. The contract is anticipated to be a single or multiple Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed-Priced type, starting November 1, 2024, with a potential duration of up to five years, including option periods. Bidders are required to provide an all-inclusive price schedule for a minimum of 220 to a maximum of 450 preventive maintenance services or 300 hours for corrective maintenance. The submission must include a detailed proposal addressing technical qualifications, key personnel certifications, and past performance references. The evaluation will be based on price, technical merit, and past experience. All proposals must be submitted by October 15, 2024, and comply with various FAR and HHSAR clauses. The document emphasizes the need for compliance with federal regulations, environmental considerations regarding maintenance, and the necessity for ISO certification throughout the contract's duration, ensuring high standards of performance and accountability.
    03. A1-SOW.pdf
    The Phoenix Area Indian Health Service (PAIHS) is seeking a contractor for preventative maintenance and repair services for medical-grade refrigerators and freezers across various facilities that serve approximately 140,000 Native American users. The contractor must adhere to original equipment manufacturer (OEM) specifications, American National Standards Institute (ANSI) standards, and The Joint Commission requirements to ensure optimal operation and compliance. The services include scheduled preventative maintenance, corrective repairs, technical personnel supervision, and detailed documentation for all maintenance activities. The contractor must also provide loaner equipment and have access to certified replacement parts. The contract is structured as an Indefinite Delivery, Indefinite Quantity (IDIQ) agreement for one year with four optional years, requiring the contractor to respond to non-critical and emergency repair requests promptly. Staff qualifications and ISO 13485:2016 certification are essential. This RFP encapsulates the government's commitment to maintaining high standards of service and safety in healthcare equipment management, pivotal for ensuring effective healthcare delivery to the Native American communities served by PAIHS.
    03. A2-2024 Tax Exempt.pdf
    The Arizona Department of Revenue issued an Exemption Letter to the Department of Health & Human Services, specifically the Phoenix Area Indian Health Service, granting a tax exemption for the period from January 1, 2024, to December 31, 2024. This exemption applies to certain business classifications related to the Transaction Privilege Tax and Use Tax, as specified by Arizona Revised Statutes and the Model City Tax Code. The exempt classifications include utilities, publications, job printing, restaurants, personal property rental, retail, and specific use taxes. The organization must present the Exemption Letter and an accompanying Arizona Form 5000HC when availing of these exemptions with vendors. Additionally, the organization is required to reapply annually for this exemption to avoid lapses. Appendix A enumerates the specific locations entitled to the tax exemption. The letter cautions that the exemption may be rescinded if the information used to grant it is found inaccurate or if the organization no longer qualifies. This document serves to ensure compliance with local tax statutes and facilitate the operational effectiveness of the Indian health service in Arizona.
    03. A3-Device List.xlsx
    The document serves as an inventory of medical-grade refrigeration equipment used at various facilities in the Phoenix Area Indian Health Service (IHS), specifically the Phoenix Indian Medical Center and other associated health centers. It details numerous assets including refrigerators and freezers from multiple manufacturers such as Helmer Scientific, Danby, and Thermo Fisher Scientific, classified by type, model, and unique asset tags. The listing includes items utilized across different departments including pharmacies, laboratories, and outpatient clinics. Each entry provides asset identifiers, model information, and sometimes serial numbers, indicating the diverse range of equipment essential for medical storage and operations. The file reflects the federal government’s commitment to maintaining and managing critical health resources effectively, ensuring compliance with medical standards and optimizing patient care through reliable refrigeration systems. The comprehensive nature of the inventory underscores the significance of maintaining high-quality medical storage solutions within federally funded healthcare facilities.
    03. A4-Price Schedule_AMD001.xlsx
    This document presents a Price Schedule Sheet for Request for Quotation (RFQ) 75H71225Q-001KN, focusing on the provision of preventative and corrective maintenance services for medical-grade refrigerators and freezers. It outlines the required service categories, including standard preventative maintenance and corrective repair services, specifying minimum and maximum units and corresponding hourly rates. The schedule emphasizes a structured payment format for various contract years, detailing a base year and four option years for potential contract extensions. Contractors are instructed to fill in price estimates within designated blue cells, with the form designed to auto-calculate totals. This document serves as a foundational component for federal procurement processes, ensuring transparency and financial accountability in acquiring maintenance services for essential medical equipment, which underscores the commitment to maintaining healthcare standards in federal facilities.
    03. A4-Price Schedule.xlsx
    The document outlines a Price Schedule Sheet for RFQ 75H71225Q-001KN, related to purchasing preventative maintenance and repair services for medical-grade refrigerators and freezers. It includes specific contractor-fillable sections that auto-calculate total costs based on minimum and maximum unit prices for standard services. The pricing is structured across different contract years, encompassing a Base Year and four Option Years, allowing flexibility for ongoing service agreements. Key components include pricing tiers for Standard Preventative Maintenance Services and complete coverage for repair parts and labor. The document also requires contractors to enter details such as their firm's name and SAM UEI, highlighting the need for a formal quality service provider registered with federal systems. The purpose of this file is to facilitate the procurement process through clear pricing structures, ensuring that federal entities can obtain reliable maintenance services for essential medical equipment, crucial for patient safety and operational efficacy. By emphasizing standardized pricing and contractor information, the document enhances transparency and efficiency in governmental procurement activities.
    Lifecycle
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    Type
    PM and Repair: Medical Grade Refrigerators & Freezers
    Currently viewing
    Combined Synopsis/Solicitation
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