Sources Sought: Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide a Service Life Extension Program, including Electronics Replacement, on Eaton 9390 UPS 100-160 for the Rosebud Service Unit (RSU), Rosebud IHS Hospital, Rosebud, SD.
ID: SS-25-009Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/e6ee0e5fdf264e3485278797e55d2fc5/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide a Service Life Extension Program, including Electronics Replacement, for the Eaton 9390 UPS 100-160 at the Rosebud IHS Hospital in South Dakota. The procurement aims to ensure the operational reliability of critical medical equipment through necessary repairs and maintenance, which includes hardware delivery, onsite technician support, and proper disposal of outdated components. This initiative is part of the Buy Indian Act, promoting economic development within Indian communities, and emphasizes the importance of compliance with federal contracting regulations. Interested parties must respond to the Sources Sought notice by submitting their company information to David Jones at david.jones@ihs.gov, with no individual notifications of results provided. Registration in the System for Award Management (SAM) is mandatory for eligibility.

    Files
    Title
    Posted
    IHS IEE Representation Form_Jan 2022_508 Compliant_SS-25-009.pdf
    The Indian Health Service (IHS) under the Department of Health & Human Services is soliciting participation in accordance with the Buy Indian Act. This document serves as a self-certification form for Offerors, confirming their status as an “Indian Economic Enterprise.” Entities must meet this definition at three key points: when submitting an offer, at contract award, and throughout the contract duration. If an enterprise no longer meets the eligibility criteria during these periods, they must notify the Contracting Officer immediately. Successful Offerors are required to be registered with the System of Award Management (SAM). Providing false information or failing to uphold eligibility can result in legal repercussions under federal law. The form requires details about the ownership and identity of the enterprise, including the name of a federally recognized tribal entity and the Unique Entity ID. This procurement process emphasizes the importance of compliance with the Buy Indian Act, promoting economic development within Indian communities while ensuring accountability in federal contracting.
    SOW_Revised.docx
    The document outlines the Statement of Work for Eaton Corporation to repair the double-conversion uninterruptible power system (UPS) at Rosebud IHS Hospital. It details the responsibilities of both the vendor and the Indian Health Service (IHS). The vendor must deliver necessary hardware, provide onsite technicians for installation and system calibration, and dispose of any outdated components. The IHS will facilitate the project by assigning a point of contact, ensuring vendor access for repairs, and providing necessary assistance. The work performed will be warranted for a year after the system is fully operational. Furthermore, authority regarding contract modifications and actions is strictly limited to the Contracting Officer, preventing any unauthorized changes or promises that could affect the contract's terms. This document serves as a framework to ensure successful project execution while maintaining strict compliance with contracting authority protocols.
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