Firm Fixed-Price, Commercial Item, Purchase to provide IT Equipment for the Lower Brule Service Unit (LBSU), Lower Brule Health Center (LBHC), Lower Brule, South Dakota.
ID: RFQ-25-006Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Computer Terminal and Other Computer Peripheral Equipment Manufacturing (334118)

PSC

IT AND TELECOM - HIGH PERFORMANCE COMPUTE (HARDWARE AND PERPETUAL LICENSE SOFTWARE) (7B20)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/c402ec5cb5934a2ab740ecfaf41073f5/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service, is seeking qualified vendors to provide IT equipment for the Lower Brule Service Unit in Lower Brule, South Dakota. The procurement involves a Firm Fixed-Price Commercial Item Purchase Order for various Dell laptops and monitors, adhering to a "100% Buy Indian, Small Business" standard, with a delivery period of 45 days from the date of award. This initiative is crucial for ensuring compatibility and continuity with existing systems, thereby enhancing operational efficiency and minimizing administrative costs. Interested parties must submit their bids by March 20, 2025, and are required to comply with federal procurement regulations, including registration with the System for Award Management. For further inquiries, vendors can contact David Jones at david.jones@ihs.gov or Nichole Lerew at nichole.lerew@ihs.gov.

    Files
    Title
    Posted
    BNJustification Dell IHS1506300 CO_Redacted.pdf
    The document outlines the justification for purchasing Dell brand computer equipment for the Indian Health Service (IHS) to ensure compatibility and continuity with existing systems. It highlights the use of Dell products as essential for meeting agency needs, as they support interoperability, require less training, and minimize administrative costs. The statutory authority cited allows for limited competition due to the unique features of Dell hardware, which are crucial for operational continuity, thus eliminating the need for additional technical support and security testing associated with other brands. Market research confirms that procuring Dell equipment ensures the best value through competitive pricing. The document emphasizes compliance with the Federal Information Security Modernization Act by maintaining a standardized hardware environment, thereby minimizing vulnerability to cyber threats. Overall, the recommendation aims to replace outdated equipment while supporting specific IHS initiatives, underlining the need for reliability in both performance and security.
    Final Specs Sheet IHS1506300.pdf
    The document outlines specifications for the procurement of Dell computing equipment through federal funding. It details two primary products: the Dell OptiPlex All-in-One 7420 and the Dell Latitude 5550, both equipped with high-performance processors and various features suitable for government use, including pre-installed Windows 11 Pro and Microsoft Office 365 trial access. Additional items include a Dell 24 Monitor and required support services. The specifications emphasize components such as Intel vPro technology for enterprise-level security and management, energy efficiency ratings (ENERGY STAR and EPEAT), and standard service agreements for hardware support. The document also stipulates that only the designated Contracting Officer may authorize modifications to the agreements, reinforcing strict governance regarding expenditure and contract terms. This procurement effort aligns with federal requirements to upgrade technology for enhanced operational effectiveness within government agencies, ensuring that the acquired systems reflect contemporary technological capabilities and compliance with regulatory standards.
    IHS IEE Representation Form_Jan 2022_508 Compliant.pdf
    The Indian Health Service's solicitation document outlines requirements under the Buy Indian Act for Offerors seeking contracts as Indian Economic Enterprises. It mandates self-certification that the Offeror meets the definition of an Indian Economic Enterprise at three key stages: when submitting an offer, at contract award, and throughout the contract's duration. If eligibility criteria are no longer met, immediate written notification to the Contracting Officer is required. Additionally, Offerors must be registered with the System of Award Management (SAM) and ensure all claims are truthful to avoid legal penalties. The representation section confirms whether the business meets the set criteria of “Indian Ownership.” This document serves to enforce compliance, ensuring that contracts aimed at benefiting Indigenous businesses are awarded to qualified entities in accordance with federal guidelines.
    Solicitation Package_RFQ-25-006_LBSU_IT Equipment.pdf
    The Great Plains Area Indian Health Service (IHS) has issued a combined synopsis/solicitation, RFQ-25-006, for the procurement of IT laptops and equipment under a "100% Buy Indian, Small Business" standard. The goal is to award a Firm-Fixed Price Commercial Item Purchase Order, specifically for the Lower Brule Service Unit in Lower Brule, South Dakota, with a delivery period of 45 days from the date of award. The required items include various Dell products, such as laptops and monitors, all brand name, and vendors must provide all-inclusive pricing. The bid submission deadline is March 20, 2025, with required documents including technical descriptions, warranty terms, and past performance information. The contract will be awarded based on the Lowest Price Technically Acceptable criteria, where only proposals that meet technical requirements will be considered. Additionally, compliance with Federal Acquisition Regulations and registration with the System for Award Management is mandatory. The procedure requires electronic submission of payment requests through an established electronic invoicing system to enhance efficiency. This solicitation underscores the IHS’s commitment to engage qualified small businesses while adhering to federal procurement standards.
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