Sources Sought: Firm Fixed-Price, Non-Personal Service Type, Commercial Item Purchase to Provide Service & Maintenance Agreements for the GE Anesthesia Systems at GPA/IHS Service Units at Pine Ridge, Rosebud, and Belcourt. Base + Four (4) Option Years.
ID: SS-25-011Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Surgical Appliance and Supplies Manufacturing (339113)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/f46db2e09dd14840ae1c2c144fb4417e/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking sources for a firm fixed-price contract to provide service and maintenance agreements for GE Anesthesia Systems at various service units located in Pine Ridge, Rosebud, and Belcourt. The contract will cover essential services such as calibration, preventive maintenance, unscheduled repairs, and technical support, ensuring compliance with OEM specifications and accreditation standards. This procurement is vital for maintaining the functionality and compliance of medical equipment within tribal health facilities, thereby supporting the health needs of the community. Interested vendors must self-certify their status as Indian Economic Enterprises and are encouraged to contact David Jones at david.jones@ihs.gov or Wenda Wright at wenda.wright@ihs.gov for further details.

    Files
    Title
    Posted
    06-SOW Rev_Anesthesia.docx
    The contract aims to establish a service and support agreement for GE anesthesia delivery units and associated devices within the Great Plains Area Indian Health Service, covering facilities in South Dakota, North Dakota, Iowa, and Nebraska. Key services include calibration, preventive maintenance, unscheduled repairs, and technical support. The contractor must adhere to OEM specifications and accreditation standards, providing necessary parts and labor without additional cost. Routine work is scheduled during weekdays, while 24/7 technical support is available. Equipment listed in the contract will be maintained, with potential additions or removals. Exclusions include damages resulting from operator misuse and external environmental factors. Documentation of services performed is vital for payment processing. The contractor must ensure their staff are qualified, having completed relevant trainings. Payments are to be processed in accordance with the Prompt Payment Act, and contractual liability rests with the contractor for unapproved actions. The contract incorporates the contractor's terms and federal regulations, ensuring government interests are safeguarded. Overall, this contract plays a crucial role in ensuring the functionality and compliance of medical equipment within tribal health facilities, supporting the health needs of the community.
    IHS IEE Representation Form_Jan 2022_508 Compliant.pdf
    The document outlines the requirements under the Buy Indian Act for the Indian Health Service (IHS) related to procurements involving Indian Economic Enterprises (IEEs). It establishes that businesses wishing to respond to solicitations must self-certify their status as an IEE, which entails having a minimum of 51% Indian ownership. This self-certification must be maintained throughout the offer submission, contract award, and contract performance periods. If an enterprise loses eligibility, it must inform the contracting officer immediately. Additionally, successful offerors must be registered with the System of Award Management (SAM) and must provide truthful information during the offer process, as false claims can lead to significant legal penalties. The document includes a representation section for the offeror to confirm their IEE status and requires critical details, including the owner’s name, certification signature, and the unique entity ID. This solicitation form supports adherence to the federal mandate promoting Indian economic development through the award of contracts to qualified Indian-owned businesses.
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