Sources Sought: Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide a Service Life Extension Program, including Electronics Replacement, on Eaton 9390 UPS 100-160 for the Rosebud Service Unit (RSU), Rosebud IHS Hospital, Rosebud, SD.
ID: SS-25-009Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/e6ee0e5fdf264e3485278797e55d2fc5/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide a Service Life Extension Program, including Electronics Replacement, for the Eaton 9390 UPS 100-160 at the Rosebud IHS Hospital in South Dakota. The procurement aims to ensure the operational reliability of critical medical equipment through necessary repairs and maintenance, which includes hardware delivery, onsite technician support, and proper disposal of outdated components. This initiative is part of the Buy Indian Act, promoting economic development within Indian communities, and emphasizes the importance of compliance with federal contracting regulations. Interested parties must respond to the Sources Sought notice by submitting their company information to David Jones at david.jones@ihs.gov, with no individual notifications of results provided. Registration in the System for Award Management (SAM) is mandatory for eligibility.

    Files
    Title
    Posted
    IHS IEE Representation Form_Jan 2022_508 Compliant_SS-25-009.pdf
    The Indian Health Service (IHS) under the Department of Health & Human Services is soliciting participation in accordance with the Buy Indian Act. This document serves as a self-certification form for Offerors, confirming their status as an “Indian Economic Enterprise.” Entities must meet this definition at three key points: when submitting an offer, at contract award, and throughout the contract duration. If an enterprise no longer meets the eligibility criteria during these periods, they must notify the Contracting Officer immediately. Successful Offerors are required to be registered with the System of Award Management (SAM). Providing false information or failing to uphold eligibility can result in legal repercussions under federal law. The form requires details about the ownership and identity of the enterprise, including the name of a federally recognized tribal entity and the Unique Entity ID. This procurement process emphasizes the importance of compliance with the Buy Indian Act, promoting economic development within Indian communities while ensuring accountability in federal contracting.
    SOW_Revised.docx
    The document outlines the Statement of Work for Eaton Corporation to repair the double-conversion uninterruptible power system (UPS) at Rosebud IHS Hospital. It details the responsibilities of both the vendor and the Indian Health Service (IHS). The vendor must deliver necessary hardware, provide onsite technicians for installation and system calibration, and dispose of any outdated components. The IHS will facilitate the project by assigning a point of contact, ensuring vendor access for repairs, and providing necessary assistance. The work performed will be warranted for a year after the system is fully operational. Furthermore, authority regarding contract modifications and actions is strictly limited to the Contracting Officer, preventing any unauthorized changes or promises that could affect the contract's terms. This document serves as a framework to ensure successful project execution while maintaining strict compliance with contracting authority protocols.
    Similar Opportunities
    SOURCES SOUGHT: Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide a Stryker EMS Cot & Load System Full-Service Contract for the Pine Ridge Service Unit (PRSU), Pine Ridge IHS Hospital, Pine Ridge, SD. Base + Four (4) Option Years.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified firms to provide a Firm Fixed-Price, Non-Personal Service Type contract for a Stryker EMS Cot & Load System Full-Service Contract at the Pine Ridge Service Unit, Pine Ridge IHS Hospital in South Dakota. The contract will encompass annual maintenance, including parts, labor, travel, and preventative service for the EMS department’s Stryker Power Load and Power Pro EMS cot and load systems, ensuring compliance with OEM specifications and maintaining the functionality and safety of critical EMS equipment. Interested parties, particularly those classified as Native-Owned, Small Business, or other designated categories, are encouraged to respond to this Sources Sought notice by submitting their company information and qualifications via email to David Jones at david.jones@ihs.gov by the specified deadline. The contract is set to commence within 90 days of award, with no funding guarantee or reimbursement for proposal preparation costs.
    Sources Sought: Firm Fixed-Price, Non-Personal Service Type, Commercial Item Purchase to Provide Service & Maintenance Agreements for the GE Anesthesia Systems at GPA/IHS Service Units at Pine Ridge, Rosebud, and Belcourt. Base + Four (4) Option Years.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking sources for a firm fixed-price contract to provide service and maintenance agreements for GE Anesthesia Systems at various service units located in Pine Ridge, Rosebud, and Belcourt. The contract will cover essential services such as calibration, preventive maintenance, unscheduled repairs, and technical support, ensuring compliance with OEM specifications and accreditation standards. This procurement is vital for maintaining the functionality and compliance of medical equipment within tribal health facilities, thereby supporting the health needs of the community. Interested vendors must self-certify their status as Indian Economic Enterprises and are encouraged to contact David Jones at david.jones@ihs.gov or Wenda Wright at wenda.wright@ihs.gov for further details.
    Sources Sought Notice, Medtronic Integrated Power Console (IPC) System, M5 Microdebrider Handpiece, Accessories, Configuration, Trade-In and Annual Services, IHS, Phoenix Indian Medical Center
    Buyer not available
    The Indian Health Service (IHS), part of the Department of Health and Human Services, is seeking potential suppliers for the Medtronic Integrated Power Console (IPC) System, M5 Microdebrider Handpiece, and associated services at the Phoenix Indian Medical Center in Arizona. This Sources Sought Notice aims to gather capability statements from interested parties, particularly focusing on Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs), in accordance with the Buy Indian Act. The procurement is critical for enhancing surgical and medical instrument capabilities within the IHS, ensuring quality healthcare delivery to Native American populations. Interested firms must submit their letters of interest, including relevant documentation and IEE status representation, by February 19, 2025. For further inquiries, contact Donovan Conley at Donovan.Conley@ihs.gov or 602-364-5174.
    Sources Sought: Firm Fixed-Price, Commercial Item Purchase to provide Brand Name Only IT Equipment for the Lower Brule Service Unit (LBSU), Lower Brule Health Center (LBHC), Lower Brule, South Dakota.
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service, is seeking qualified Native-Owned firms to provide Brand Name Only IT Equipment for the Lower Brule Service Unit and Lower Brule Health Center in South Dakota. The procurement focuses on Dell computing equipment, including the Dell OptiPlex All-in-One 7420 and Dell Latitude 5550, which are essential for enhancing operational effectiveness within government agencies. Interested parties must respond to this Sources Sought notice with their business information and confirm their eligibility as Indian Economic Enterprises, as outlined in the Buy Indian Act, by contacting David Jones at david.jones@ihs.gov or Wenda Wright at wenda.wright@ihs.gov. Responses are due by the specified deadline, and all offerors must be registered in the System for Award Management (SAM) to be eligible for contract award.
    Sources Sought: Firm Fixed-Price, Commercial Item Purchase to provide Belmont Rapid Infusers RI-2, 1000 mL/min & 3-Spike Disposable Sets for the Pine Ridge Service Unit (PRSU) / BioMed, Pine Ridge IHS Hospital, Pine Ridge, South Dakota.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking sources for a firm fixed-price contract to procure Belmont Rapid Infusers RI-2, along with 3-Spike Disposable Sets for the Pine Ridge Service Unit at the Pine Ridge IHS Hospital in South Dakota. The contractor is required to deliver three Rapid Infusers and two sets of disposable supplies within 90 days of contract award, along with providing operator and service manuals. This procurement is crucial for enhancing medical services at the facility, ensuring efficient patient care through advanced medical equipment. Interested vendors must self-certify as an "Indian Economic Enterprise" under the Buy Indian Act and are encouraged to contact David Jones at david.jones@ihs.gov or Wenda Wright at wenda.wright@ihs.gov for further details, with all submissions adhering to the guidelines outlined in the associated documents.
    Sources Sought Notice, Brand Name Hologic FLT-100 Fluent System and Service Care Service Agreement, IHS, Phoenix Indian Medical Center
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service (IHS), is issuing a Sources Sought Notice to identify potential suppliers for a Hologic FLT-100 Fluent System and a five-year SureCare Service Agreement for the Phoenix Indian Medical Center in Arizona. This procurement aims to assess market interest, particularly from Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE), in order to comply with the Buy Indian Act, which prioritizes contracts awarded to these entities. Interested parties are required to submit a Capability Statement demonstrating their qualifications and business status by February 20, 2025, and must also be registered in the System for Award Management (SAM). For further inquiries, respondents can contact Donovan Conley at Donovan.Conley@ihs.gov or Jeremy Steel at jeremy.steel@ihs.gov.
    Upgrade Electrical Infrastructure for DZHC Radiology
    Buyer not available
    The Indian Health Service, under the Department of Health and Human Services, is seeking qualified contractors for the upgrade of electrical infrastructure at the Dzilth-Na-O-Dith-Hle Health Center in Bloomfield, New Mexico. The project involves the demolition and removal of existing equipment, followed by the installation of a new power conditioning flywheel system and an uninterruptible power source, with a performance period of six months from the date of award. This procurement is crucial for ensuring reliable power supply and operational efficiency at the health center, which serves the local community. Interested small businesses must submit their quotes by February 14, 2025, following the issuance of the Request for Quotations on or by February 1, 2025, and should contact Dallas Begay at dallas.begay@ihs.gov or Michelle James at michelle.james@ihs.gov for further information.
    SOURCES SOUGHT: Firm, fixed-price, non-personal services for Testing, Measuring, and Diagnostic Equipment Calibrations for the Great Plains Area OEHE
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service, is seeking sources for firm, fixed-price non-personal services related to the calibration, performance testing, and repair of various Test, Measurement, and Diagnostic Equipment (TMDE) for the Great Plains Area. The objective is to ensure compliance with original equipment manufacturers' standards, including necessary firmware updates and repairs using certified parts, with a focus on supporting Indian Small Businesses Economic Enterprises (ISBEE) and other small businesses. This procurement is crucial for maintaining the operational integrity of medical equipment used in healthcare services, and interested vendors must submit capability statements by February 13, 2024, to demonstrate their qualifications. For further inquiries, vendors can contact Ms. Erin Doering at Erin.Doering@ihs.gov or by phone at 605-226-7662.
    Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide Licensing, Maintenance, and Support for IHS Great Plains Areawide Laboratory Information Systems. Period of Performance: 01/01/2025 - 12/31/2025.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified firms to provide licensing, maintenance, and support for the Great Plains Areawide Laboratory Information Systems, with a contract period from January 1, 2025, to December 31, 2025. The procurement aims to establish a comprehensive solution that includes middleware support, compatibility with existing HL7 interfaces, and ongoing training and maintenance services to enhance clinical operations across IHS service units. This initiative is crucial for ensuring effective data exchange and standardization in healthcare technology within the Great Plains Area. Interested parties should respond to the Sources Sought notice by submitting their company information to David Jones at david.jones@ihs.gov, and must be registered in the System for Award Management (SAM) to be eligible for future contracts.
    Sources Sought for StealthStation ENT Navigation System
    Buyer not available
    The Indian Health Service (IHS), specifically the Phoenix Area Indian Health Service, is seeking qualified contractors to provide specific MEDTRONIC equipment or equivalent for the Phoenix Indian Medical Center. The procurement includes items such as the Stealthstation ENT Navigation System and various associated kits and instrument sets, aimed at enhancing medical capabilities within the facility. This opportunity is set aside for Indian Small Business Economic Enterprises (ISBEE), emphasizing the importance of supporting Native-owned small businesses in federal contracting. Interested vendors must submit their responses by February 11, 2025, to Phillip Wendzillo at phillip.wendzillo@ihs.gov, ensuring they meet the eligibility criteria as authorized distributors and provide necessary documentation regarding their socio-economic status.