Rental of Facility, Lodging and Catering Services for USDOJ Training in Krakow, Poland
ID: 19PL9025Q0001Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WARSAWWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/d23a4e99277547e3b725962f3bd51052/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Warsaw, is seeking qualified contractors to provide rental of facilities, lodging, and catering services for a U.S. Department of Justice training event in Krakow, Poland, scheduled from November 28 to December 14, 2024. The procurement requires accommodations for approximately 40 participants, including a minimum of 210 room nights and options for up to 350, along with necessary conference facilities and catering services that meet various dietary needs. This contract is vital for supporting international training efforts and ensuring compliance with government regulations, with a total contract value estimated between PLN176,102 and $150,000. Quotations must be submitted electronically by October 24, 2024, and interested parties should contact Michael B. Rigby at warsawproc@state.gov for further details.

    Point(s) of Contact
    Michael B. Rigby
    48225042470
    48225042464
    warsawproc@state.gov
    Matthew L. Anderson
    48225042470
    48225042000
    warsawproc@state.gov
    Files
    Title
    Posted
    19PL9025Q001_A0001.pdf
    The document is an amendment to a solicitation issued by the U.S. Embassy in Warsaw, Poland, identified as A0001, effective from October 18, 2024. It pertains to solicitation number 19PL9025Q0001, dated October 9, 2024. The amendment clarifies the lodging requirements in Section 1 by specifying that lodging rooms include single occupancy standard rooms with full breakfast included in the total room rate. All other terms and conditions of the original solicitation and any previous modifications remain unchanged. The document underscores the necessity for contractors to acknowledge receipt of the amendment to maintain the validity of their offers. The amendment is formally signed by Contracting Officer Michael B. Rigby, signifying the U.S. government's oversight in ensuring compliance with the updated lodging specifications. This modification serves to ensure clarity and adherence to contractual obligations within the framework of federal government contracting.
    19PL9025Q001_A0002.pdf
    This document is an amendment to a solicitation issued by the U.S. Embassy in Warsaw regarding contract ID code 19PL9025Q0001. Effective October 22, 2024, this amendment clarifies previous terms, specifically the contractor's requirements to provide accommodation in Krakow, Poland. The contractor is now required to supply a minimum of 210 room nights and a maximum of 700 room nights, accommodating 30 rooms over seven nights for one group and 50 rooms over seven nights for two groups. All other terms and conditions on the original solicitation and contract remain unchanged. Contractors must acknowledge receipt of this amendment to avoid rejection of their offers, and it is noted that the contractor is required to return a signed copy of the document. The amendment is signed by Michael B. Rigby, the Contracting Officer for the U.S. Embassy in Warsaw. This document illustrates standard procedures in federal contract management, emphasizing detailed service specifications and compliance in government operations.
    RFQ_19PL9025Q0001_final.doc
    The U.S. Embassy in Warsaw issued a Request for Quotations (RFQ) numbered 19PL9025Q0001, seeking bids from contractors to provide lodging and training packages for approximately 40 participants from November 28 to December 14, 2024, in Krakow. Quotations must be submitted electronically by October 24, 2024. The project includes at least 210 room nights with options for up to 350, and the hotel must offer adequate conference facilities, along with additional services like meals and social events. Key requirements include high-speed Wi-Fi, catering for various dietary needs, and security measures to protect sensitive participant data. The contract will be awarded to the lowest-priced, responsible offeror and will follow the indefinite quantity contract model. Offerors must meet specific submission criteria, including proof of registration in the System for Award Management (SAM) and completion of specific forms detailed in the documentation. The total value of the contract is subject to a minimum of approximately PLN176,102 and cannot exceed $150,000. This RFQ reflects the U.S. government’s commitment to improving international training efforts while ensuring compliance with relevant regulations.
    Lifecycle
    Title
    Type
    Rental of Facility, Lodging and Catering Services for USDOJ Training in Krakow, Poland
    Currently viewing
    Combined Synopsis/Solicitation
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