Vehicle Rentals (Beale AFB Airshow 2025)
ID: FA468625Q0024Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4686 9 CONS PKBEALE AFB, CA, 95903-1702, USA

NAICS

Passenger Car Rental (532111)

PSC

LEASE OR RENTAL OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (W023)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/05a3694dc3074b81af351a2fe2cc4294/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the rental and management of 6,500 linear feet of bicycle-style fencing for the Air and Space Expo at Beale Air Force Base, California, scheduled for June 6-8, 2025. The contractor will be responsible for the delivery, setup, and teardown of the fencing, ensuring it is operational and secure throughout the event, with setup commencing on June 5. This procurement is critical for maintaining safety and organization during the expo, and it is a 100% small business set-aside with a total small business dollar amount of $40 million. Interested parties must submit their proposals by May 14, 2025, at 4:30 PM PST, and can contact Teresa Perez at teresa.perez.9@us.af.mil or A1C Kyle Kline at kyle.kline.2@us.af.mil for further information.

    Files
    Title
    Posted
    Attachment 1 - FA468625Q0024.pdf
    The document outlines a Request for Proposal (RFP) involving the supply and installation of 6,500 linear feet of bicycle-style fencing at Beale Air Force Base during the Air and Space Expo scheduled for June 6-8. The contractor is responsible for delivery, setup, and teardown of the fencing, adhering to the Statement of Work (SOW) attached. The pricing for the fencing and delivery services is outlined as firm-fixed price contracts. Inspection and acceptance will take place at the delivery location, specifically at Beale AFB. The contract spans from June 1 to June 9, 2025. It also includes specific Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that the contractor must comply with, covering aspects related to payment requests, subcontracting, and worker rights. The document emphasizes requirements for health and safety on government installations, including the prohibition of certain hazardous materials and compliance with various contractual obligations to ensure proper conduct and ethical practices during the course of the project. Overall, the RFP seeks to engage a contractor who can meet stringent requirements while ensuring the successful execution of the fencing for the event.
    Attachment 2 - SOW-Fencing (Airshow 2025) FINAL_Dated6May25.pdf
    The Statement of Work (SOW) for Beale Air Force Base outlines the requirements for the rental and management of 6,500 linear feet of bicycle-style metal fencing for the Air and Space Expo from June 6-8, 2025. The contractor is responsible for delivering, setting up, and tearing down the fencing, ensuring it is operational and secure throughout the event. Set-up begins on June 5, with specific portions designated for installation on distinct days. The contractor must provide a detailed execution plan aligning with the set timeline and ensure compliance with security measures mandated by base authorities, including identification and prohibition of unauthorized items on the installation. Additionally, contingencies for inclement weather and emergency procedures are outlined, emphasizing the need for adequate fencing installation to prevent damage during adverse conditions. Overall, this SOW highlights the logistical, operational, and security responsibilities critical for successfully managing the fencing aspects of the expo, marking it as an essential component of event planning and execution.
    Attachment 3 - WD 2015-5659 Rev 22.pdf
    The U.S. Department of Labor issued Wage Determination No. 2015-5659, Revision No. 22, outlining wage requirements under the Service Contract Act (SCA) for contracts within California's Sutter and Yuba counties. Effective from January 30, 2022, contracts must meet minimum wage rates as stipulated by Executive Orders 14026 and 13658, requiring at least $17.75 per hour for certain contracts or $13.30 for others depending on the contract's award date. Wage rates for various occupations, including administrative, automotive, healthcare, and protective services, are detailed, with specific figures provided for roles like accounting clerks, automotive mechanics, and registered nurses. All covered positions are entitled to fringe benefits, including health and welfare compensation and paid sick leave as defined by related executive orders. Comprehensive guidelines for contractor obligations regarding unlisted classifications are also included, emphasizing the need for compliance with labor regulations. The document serves as a critical resource for ensuring fair pay and adherence to labor standards in federal contracts, promoting equity for workers across various sectors involved in government projects.
    SOW- Vehicle Rental (Airshow 2025)--SS(DRAFT).pdf
    The Statement of Work (SOW) outlines the vehicle rental requirements for the 2025 Beale Air & Space Expo at Beale Air Force Base, California, scheduled for June 6-8, 2025. The 9th Reconnaissance Wing is seeking 60 four-passenger cars and 18 minivans or full-size SUVs, with delivery mandated by noon on June 5 and pickup by noon on June 9. Contractors are responsible for delivering clean, fully functioning vehicles that comply with federal and California safety standards, along with insurance coverage of at least $1 million. Contractors must ensure staff undergo background checks and adhere to stringent security protocols while on base, including carrying photo identification and abiding by regulations regarding prohibited substances and weapons. In case of incidents, contractors are required to report and cooperate with investigations conducted by military authorities. This document serves as a formal request for proposals, emphasizing the importance of compliance, accountability, and coordination in service delivery for a major event hosted by the federal government.
    Lifecycle
    Title
    Type
    Fencing Rental (Airshow 2025) Beale AFB, CA.
    Combined Synopsis/Solicitation
    Vehicle Rentals (Beale AFB Airshow 2025)
    Currently viewing
    Sources Sought
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