2026 Beyond the Horizon Open House Maxwell AFB - Master Concessionaire
ID: 2026BTHMAFB0001Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3300 42 CONS CCMAXWELL AFB, AL, 36112-6334, USA

NAICS

Mobile Food Services (722330)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/7e7287b8e6804fe69c062d24fe2d953a/view
Timeline
    Description

    The Department of Defense, through the 42d Contracting Squadron at Maxwell Air Force Base (AFB) in Alabama, is seeking sources to provide Master Concessionaire Services for the 2026 Beyond the Horizon Open House and Airshow event scheduled for April 17-19, 2026. The selected contractor will have exclusive rights to sell food, non-alcoholic beverages, and novelty items to an estimated attendance of 100,000, requiring comprehensive infrastructure, management, and logistical support, while adhering to strict food safety regulations and financial controls. Interested parties must submit their responses to the sources sought notice by 2:00 P.M. Central Standard Time on December 15, 2025, to the primary contacts, 2d Lt Easton Flamand and TSgt Jeremy Rash, via the provided email addresses.

    Point(s) of Contact
    Easton Flamand
    (334) 953-3528
    easton.flamand.1@us.af.mil
    Jeremy D. Rash
    (334) 953-3913
    (334) 953-3527
    jeremy.rash@us.af.mil
    Files
    Title
    Posted
    2026_Master Concessionaire.docx
    The Statement of Work outlines the responsibilities of a Master Concessionaire for the 2026 Maxwell Air Force Base Airshow, scheduled for April 17-19, with an estimated attendance of 100,000. The contractor will have exclusive rights to sell food, non-alcoholic beverages, and novelty items, requiring capability to provide infrastructure, management, and logistical support. Key obligations include providing all necessary equipment, ensuring operational readiness, managing inventory, adhering to strict food safety regulations (AFI 48-116), and producing souvenir programs. Financial controls mandate close monitoring of fund collections, daily revenue deposits with NAFI personnel, and detailed audit procedures. The contractor must also provide comprehensive insurance coverage, including Workers' Compensation, General Liability, Automobile Liability, and Cancellation Insurance. The NAFI reserves rights over cash collections, volunteer support, entertainment, sponsorships, and sales by other on-base organizations. Provisions for
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    2026 Beyond the Horizon Open House Maxwell AFB - Master Concessionaire
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