The Department of Defense, through the 42d Contracting Squadron at Maxwell Air Force Base (AFB) in Alabama, is seeking sources to provide Master Concessionaire Services for the 2026 Beyond the Horizon Open House and Airshow event scheduled for April 17-19, 2026. The selected contractor will have exclusive rights to sell food, non-alcoholic beverages, and novelty items to an estimated attendance of 100,000, requiring comprehensive infrastructure, management, and logistical support, while adhering to strict food safety regulations and financial controls. Interested parties must submit their responses to the sources sought notice by 2:00 P.M. Central Standard Time on December 15, 2025, to the primary contacts, 2d Lt Easton Flamand and TSgt Jeremy Rash, via the provided email addresses.

2026_Master Concessionaire.docx

The Statement of Work outlines the responsibilities of a Master Concessionaire for the 2026 Maxwell Air Force Base Airshow, scheduled for April 17-19, with an estimated attendance of 100,000. The contractor will have exclusive rights to sell food, non-alcoholic beverages, and novelty items, requiring capability to provide infrastructure, management, and logistical support. Key obligations include providing all necessary equipment, ensuring operational readiness, managing inventory, adhering to strict food safety regulations (AFI 48-116), and producing souvenir programs. Financial controls mandate close monitoring of fund collections, daily revenue deposits with NAFI personnel, and detailed audit procedures. The contractor must also provide comprehensive insurance coverage, including Workers' Compensation, General Liability, Automobile Liability, and Cancellation Insurance. The NAFI reserves rights over cash collections, volunteer support, entertainment, sponsorships, and sales by other on-base organizations. Provisions for 

The 42d Contracting Squadron, Maxwell Air Force Base (AFB), AL is seeking sources to provide Master Concessionaire Services at the 2026 Beyond The Horizon Open House and Airshow event at Maxwell AFB, AL. All feedback and information received may be used to determine the appropriate acquisition strategy.

NOTES OF IMPORTANCE:

1. A solicitation does not exist for this requirement. The Government does not intend to award a contract on the basis of this sources sought.
2. If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.
3. Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.
4. Oral submissions of information will not be considered in response to this sources sought.

To assist the Government in developing a potential acquisition strategy, please provide the following information:

GENERAL INFORMATION:

1. Company name, address, point of contact, voice and fax telephone numbers and email address.
2. Type of business, (i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced- disabled veteran-owned small business, large business, etc.), under North American Industry Classification System (NAICS) 722330 which contains a size standard of $9M, CAGE Code and Unique Entity ID.
3. Under which NAICS code does your company usually provide the requirements described above. Please provide rationale for your answer if different from NAICS 722330.
4. Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective if applicable.

**CAPABILITIES:** The Government is seeking qualified, experienced sources interested in providing Master Concessionaire Services for the 2026 Beyond the Horizon Open House while meeting the requirements of the attached Performance Work Statement (PWS) Draft.

**RESPONSES:** Please email responses to this sources sought to the points of contact identified below. The due date and time for responses to this sources sought is 2:00 P.M. Central Standard Time, 15 Dec 2025.  Primary POCs are 2d Lt Easton Flamand (Contract Specialist) email: easton.flamand.1@us.af.mil (334) 953-3528 and TSgt Jeremy Rash (Contracting Officer) email: jeremy.rash@us.af.mil (334) 953-3913.

Attachments (1)

Attachment 1: Performance Work Statement (PWS) Draft

Buyer

NAICS

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Original Source