2026 Maxwell AFB Beyond The Horizon - Premium Seating
ID: 2026BTHMAFB0002Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3300 42 CONS CCMAXWELL AFB, AL, 36112-6334, USA

NAICS

Promoters of Performing Arts, Sports, and Similar Events without Facilities (711320)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/d5f14315b063405399fc4be455724fb2/view
Timeline
    Description

    The Department of Defense, through the 42d Contracting Squadron at Maxwell Air Force Base (AFB) in Alabama, is seeking sources to provide Premium Seating Services for the 2026 Beyond The Horizon Open House and Airshow event scheduled for April 17-19, 2026. The contractor will be responsible for offering various premium seating options, including VIP Chalets and Flight Line Club access, to an estimated audience of over 150,000 attendees, while also managing logistical support, ticketing, and compliance with safety regulations. This opportunity is crucial for enhancing the attendee experience at a significant public event, and interested parties must submit their responses to the sources sought notice by 2:00 P.M. Central Standard Time on December 15, 2025, to the primary contacts, 2d Lt Easton Flamand and TSgt Jeremy Rash, via the provided email addresses.

    Point(s) of Contact
    Easton Flamand
    (334) 953-3528
    easton.flamand.1@us.af.mil
    Jeremy D. Rash
    (334) 953-3913
    (334) 953-3527
    jeremy.rash@us.af.mil
    Files
    Title
    Posted
    PWS Premium Seating.docx
    This Performance Work Statement outlines the requirements for a contractor to provide premium seating and related services for the 2026 Maxwell Air Force Base Beyond The Horizon Open House/Air Show, scheduled for April 17-19, 2026. The contractor will have exclusive rights to sell various premium seating options, including VIP Chalets, Flight Line Club access, Preferred Seating, and Lawn Boxes, for an estimated 150,000+ attendees. Key responsibilities include providing logistical support, managing personnel and equipment, ensuring compliance with safety and health regulations, and coordinating with the Force Support Squadron for amenities like alcoholic beverages and catering. The contractor must also handle all online and onsite ticketing, manage setup and teardown, train volunteers, secure equipment, and maintain specific insurance coverages. Financial controls, including monitoring fund collections and using a Point of Sale system, are mandatory. The document also addresses force majeure events and outlines reporting and communication requirements.
    Lifecycle
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    2026 Maxwell AFB Beyond The Horizon - Premium Seating
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