Luke Air Force Base 2026 Air Show - Video Screen Services
ID: F2U0105321A002Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4887 56 CONS CCLUKE AFB, AZ, 85309-1217, USA

NAICS

Motion Picture and Video Production (512110)

PSC

SUPPORT- MANAGEMENT: PUBLIC RELATIONS (R708)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense is soliciting proposals for video screen services for the Luke Air Force Base 2026 Air Show, with the contract managed by the 56th Fighter Wing. The selected vendor will be responsible for the setup, operation, and removal of high-resolution video screens from March 18 to March 23, 2026, ensuring optimal visibility and technical support throughout the event. This procurement is crucial for enhancing the visual experience of attendees at the air show, which is a significant public relations event for the Air Force. Interested small businesses must submit their quotes by January 5, 2026, at 1500 EST, and should direct inquiries to the primary contact, 2d Lt Jalen Johnson, at jalen.johnson.17@us.af.mil or 623-856-2730. The total contract value is estimated at up to $40 million, contingent upon available funding.

    Point(s) of Contact
    Files
    Title
    Posted
    The AF Eagle Eyes Program outlines categories of suspicious activity to enhance security for DoD personnel, facilities, and forces. These categories include acquiring expertise, attempted intrusions, eliciting information, expressed threats, suspicious flyovers or landings, materials acquisition or storage, misrepresentation, recruiting, sabotage, surveillance, security testing, theft or loss, weapon discovery, and unexplained absences of international military students. The program encourages vigilance through the "WATCH.REPORT.PROTECT." initiative, advising individuals to use the SALUTE acronym (SIZE, ACTIVITY, LOCATION, UNIFORM, TIME, EQUIPMENT) when reporting observations. Contact information for reporting suspicious activity is provided, including the 56 Security Forces and the Air Force Office of Special Investigations. Additionally, the document mentions the "Giant Voice" system, a military emergency mass notification system at Luke Air Force Base (LAFB), used to alert the base community during emergencies, threats, natural disasters, and for force protection condition changes.
    The Luke AFB Environmental Guide for Contractors, updated October 2024, outlines environmental obligations and responsibilities for contractors, subcontractors, and vendors working on federal, state, and local RFPs, federal grants, and state and local RFPs. It details compliance with federal, state, and local environmental regulations, as well as Luke AFB's Environmental Management System (EMS) requirements. Key areas include hazardous material management, dust control, air emissions, stormwater discharges, waste management, and protection of natural and cultural resources. The guide emphasizes requirements before, during, and after construction, performance, demolition, or repair activities, covering aspects like EMS training, permits for air quality and abrasive blasting, asbestos and lead-based paint determinations, hazardous materials reviews, and stormwater pollution prevention plans. Contractors are responsible for reporting spills, accidents, and adhering to environmental regulations, with specific submission requirements for various environmental plans and reports. The document also provides environmental points of contact for different programs.
    This Performance Work Statement outlines the requirements for audio-visual services, specifically large outdoor screens, for the Luke Days 2026 Open House at Luke Air Force Base, Arizona, from March 20–22, 2026. The contractor must provide and operate high-resolution, daylight-viewable screens capable of integrating multiple video sources to ensure clear viewing for attendees. Key requirements include proposing screen placement for optimal coverage, providing qualified on-site technical staff for uninterrupted operation, and ensuring timely setup by March 19, 2026, and tear-down by March 23, 2026. The government will provide site access and security coordination, but the contractor is responsible for all equipment, power, cabling, and video feed solutions. Deliverables include an Event Support Plan and an On-Site Testing Demonstration. Performance standards emphasize 100% daylight visibility, 98% operational uptime, and 100% on-time setup and staff coverage. All contractor personnel must comply with Luke AFB access procedures.
    This government solicitation, FA488726Q0005, is an RFP for Video Screen Services for the 56th Fighter Wing Air Show at Luke AFB in 2026. The contract, valued at up to $40,000,000.00, is a total small business set-aside under NAICS code 512110. The services include setup (March 18-19, 2026), operations (March 20-22, 2026), and removal (March 23, 2026) of video screens, to be performed at Luke AFB. The solicitation details specific FAR and DFARS clauses, including requirements for electronic payment through Wide Area WorkFlow (WAWF) and various compliance certifications related to telecommunications equipment, foreign procurements, and labor standards. Proposals will be evaluated based on technical acceptability (score of 5 or better), past performance (Green or better SPRS rating), and the lowest Total Evaluated Price. The document emphasizes health and safety on Government installations and includes several attachments like the Performance Work Statement and wage determinations.
    This document, Wage Determination No. 2015-5469 Revision No. 28, issued by the U.S. Department of Labor, outlines prevailing wage rates and fringe benefits for service contract employees in Maricopa and Pinal Counties, Arizona. It specifies minimum wage requirements under Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for contracts awarded before or after January 30, 2022. The determination lists hourly wage rates for various occupations, including administrative, automotive, food service, health, IT, and maintenance roles. It also details fringe benefits such as health and welfare, paid sick leave (EO 13706), vacation, and holidays. Special provisions cover hazardous pay differentials, uniform allowances, and procedures for conforming unlisted job classifications via Standard Form 1444.
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