Vehicle Rentals (Beale AFB Airshow 2025)
ID: FA468625Q0024Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4686 9 CONS PKBEALE AFB, CA, 95903-1702, USA

NAICS

Passenger Car Rental (532111)

PSC

LEASE OR RENTAL OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (W023)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/05a3694dc3074b81af351a2fe2cc4294/view
Timeline
  1. 1
    Posted Apr 2, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 2, 2025, 12:00 AM UTC
  3. 3
    Due Apr 9, 2025, 5:00 PM UTC
Description

The Department of Defense, through the 9th Reconnaissance Wing, is seeking qualified vendors to provide vehicle rental services for the Beale Air & Space Expo, scheduled for June 6-8, 2025, at Beale Air Force Base in California. The procurement requires the rental of 60 four-passenger cars and 18 minivans or full-size SUVs, with all vehicles to be delivered by noon on June 5, 2025, and picked up by noon on June 9, 2025. This event is significant as it serves as an open house Air Show, necessitating compliance with federal and California safety standards, including insurance coverage of at least $1 million and adherence to strict security protocols on base. Interested parties should direct inquiries to Teresa Perez at teresa.perez.9@us.af.mil or Lt. Joshua Sweat at joshua.sweat.2@us.af.mil, as the government is currently conducting market research and all responses are voluntary.

Files
Title
Posted
SOW- Vehicle Rental (Airshow 2025)--SS(DRAFT).pdf
Apr 2, 2025, 6:05 PM UTC
The Statement of Work (SOW) outlines the vehicle rental requirements for the 2025 Beale Air & Space Expo at Beale Air Force Base, California, scheduled for June 6-8, 2025. The 9th Reconnaissance Wing is seeking 60 four-passenger cars and 18 minivans or full-size SUVs, with delivery mandated by noon on June 5 and pickup by noon on June 9. Contractors are responsible for delivering clean, fully functioning vehicles that comply with federal and California safety standards, along with insurance coverage of at least $1 million. Contractors must ensure staff undergo background checks and adhere to stringent security protocols while on base, including carrying photo identification and abiding by regulations regarding prohibited substances and weapons. In case of incidents, contractors are required to report and cooperate with investigations conducted by military authorities. This document serves as a formal request for proposals, emphasizing the importance of compliance, accountability, and coordination in service delivery for a major event hosted by the federal government.
Lifecycle
Title
Type
Vehicle Rentals (Beale AFB Airshow 2025)
Currently viewing
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