DG11--Consolidated Communication (VA-25-00066743)
ID: 36C10A25Q0046Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER AUSTIN (36C10A)AUSTIN, TX, 78744, USA

NAICS

Wired Telecommunications Carriers (517111)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Original Source

https://sam.gov/opp/21bf399de0a1481ba371ceab6b191ef4/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified vendors for the procurement of consolidated communication services under the solicitation number VA-25-00066743. This initiative aims to centralize and enhance telecommunications services across various VA facilities, including the provision of local exchange carrier services, which encompass standard telephone lines, digital network services, and advanced features such as Direct Inward Dialing and Caller ID. The successful contractor will be responsible for ensuring reliable voice and data communications, maintaining a 99.9% uptime service level agreement, and adhering to stringent security and compliance standards. Interested parties must submit a Vendor Capabilities Statement and complete the attached market research workbook by April 17, 2025, to the Contract Specialist, Christopher McKenney, at christopher.mckenney@va.gov.

    Point(s) of Contact
    Christopher MckenneyContract Specialist
    (848) 377-5075
    christopher.mckenney@va.gov
    Files
    Title
    Posted
    36C10A25Q0046.docx
    The Department of Veterans Affairs (VA) has released a Sources Sought Notice for the solicitation number 36C10A25Q0046, with a response deadline set for April 17, 2025, at 15:00 Central Time. This notice aims to gauge interest and capability among potential contractors regarding a consolidated communication initiative (VA-25-00066743). The solicitation is associated with the Product Service Code DG11 and falls under the NAICS Code 517111. The contracting office is located in Eatontown, NJ, and is managed by Contract Specialist Christopher McKenney, who is reachable via email or phone. Interested parties should refer to the attached documents for submission instructions and details related to market research. This notice serves as a preliminary step in the procurement process, allowing the VA to identify capable vendors for future contract opportunities, while no Recovery Act funds are associated with this solicitation. Stakeholders are encouraged to submit their capabilities and interest to aide in the VA’s assessment of contractor availability and sufficiency for the proposed services.
    P01 RFI Draft PWS for sam.gov.pdf
    The Performance Work Statement (PWS) outlines the requirements for local exchange carrier (LEC) services provided to the Department of Veterans Affairs (VA) Office of Information & Technology. The main objective is to centralize management of telecommunications services across the VA's 48 medical centers and numerous satellite offices, ultimately reducing costs and improving service efficiency. Key tasks include providing reliable voice and data services, ensuring compliance with telecommunication regulations, and adhering to security standards. The contract is structured as a firm fixed-price agreement, spanning a 12-month base period with two optional extensions. The document details service performance expectations, including a 99.9% uptime SLA, quick response times for outages, and comprehensive inventory reporting. Additionally, it outlines crucial maintenance activities, service transition procedures, and customer support requirements, ensuring all activities are conducted in accordance with federal regulations. Emphasis is placed on security and confidentiality, with provisions for personnel security and adherence to VA’s information security protocols. This PWS is vital for achieving the VA's mission to provide veteran-centric services through effective telecommunications management.
    P02 Attachment 1 Market Reseach Workbook.xlsx
    The Department of Veterans Affairs is issuing a Request for Proposal (RFP) regarding the procurement of next-generation local exchange carrier services, referred to as RTEP: NLECNG. This RFP outlines the requirements for service providers to submit offers for various telecommunication services across multiple locations, identified as Service Delivery Points (SDPs). The document includes detailed submission instructions, evaluation methodologies, and a comprehensive inventory of required service types such as POTS lines, PRI circuits, and various Metro Ethernet speeds. Each Offeror must indicate their capability to provide the required services and quantities in a specified format that will auto-calculate total responses, including "yes," "no," and blank entries. A total of 210 potential service requests are listed, and careful adherence to submission instructions is necessary for consideration. This initiative aims to enhance telecommunication capabilities for Veterans Affairs facilities, demonstrating the department's commitment to providing quality services to veterans.
    P02 Attachment 1 Market Reseach Workbook 4.17.25.xlsx
    The Department of Veterans Affairs is seeking proposals for the National Local Exchange Carrier Services - Next Generation (RTEP: NLECNG). This Request for Proposal (RFP) outlines the required services, which include various POTS line options and Metro Ethernet services for multiple VA facilities across several states. Offerors must respond to each service line with a “yes” or “no” to indicate their capability to provide the necessary services, ensuring that no lines are left unanswered. The RFP includes detailed submission instructions and evaluation criteria for potential contractors. Each facility’s address and specific service requirements, as well as quantities needed for specific features, such as Caller ID and call forwarding, are also listed. Overall, this document emphasizes the VA's commitment to offering efficient telecommunications services to enhance communication across its facilities, which is imperative for fulfilling its healthcare mission to veterans. Compliance with the outlined instructions and evaluation methodology is essential for successful submissions.
    P02 RFI Submission Instructions.docx
    The Department of Veterans Affairs (VA), Office of Information and Technology (OIT), is seeking to centralize and improve its telecommunications services through a Request for Information (RFI) for Local Exchange Carrier (LEC) Services across various VA facilities nationwide. This initiative aims to streamline the management of voice and data communications, ultimately lowering costs. Services required include standard telephone lines, digital network services, and advanced features like Direct Inward Dialing and Caller ID. Contractors must ensure the VA remains the customer of record and maintain service availability 24/7. Interested parties must submit a Vendor Capabilities Statement and complete an attached market research workbook by April 17, 2025. This RFI is solely for information-gathering purposes and does not promise a future contract or obligation for the government. Responses will inform a competitive proposal process should a solicitation occur in the future.
    P02 RFI Submission Instructions.pdf
    The Department of Veterans Affairs (VA), Office of Information and Technology (OIT), is seeking to centralize and improve its telecommunications services through a Request for Information (RFI) for Local Exchange Carrier (LEC) Services across various VA facilities nationwide. This initiative aims to streamline the management of voice and data communications, ultimately lowering costs. Services required include standard telephone lines, digital network services, and advanced features like Direct Inward Dialing and Caller ID. Contractors must ensure the VA remains the customer of record and maintain service availability 24/7. Interested parties must submit a Vendor Capabilities Statement and complete an attached market research workbook by April 17, 2025. This RFI is solely for information-gathering purposes and does not promise a future contract or obligation for the government. Responses will inform a competitive proposal process should a solicitation occur in the future.
    Lifecycle
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    DG11--Consolidated Communication (VA-25-00066743)
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