This Presolicitation Notice outlines the intent of the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 4 to procure a water phantom package essential for commissioning and quality assurance/control of a Varian TrueBeam® Linear Accelerator (LINAC) at the Pittsburgh VA Healthcare System. The solicitation number is 36C24425Q0505, with a response deadline set for March 28, 2025. This procurement is designated as a Total Small-Business Set-Aside and falls under the NAICS code 334519, with a size standard of 600 employees as specified by the Small Business Administration. Bidders are encouraged to monitor the Contract Opportunities website for the complete solicitation, expected to be available around March 24, 2025. The notice emphasizes that this is not a request for proposals and does not obligate the government to make an award or pay proposal preparation costs. Interested parties must be registered in the System for Award Management (SAM) to be eligible for contract award. Questions should be directed in writing to Contract Specialist Nathan Lohr. This notice is crucial for potential contractors looking to supply the necessary equipment to the VA healthcare system.

The document outlines a Request for Quotation (RFQ) for the Department of Veterans Affairs, specifically for a water phantom package and related components for medical use. The acquisition is designed to support Veterans Affairs healthcare by providing a medical imaging tool that meets stringent specifications, including automated features for efficiency in operation. Bidders are required to submit compliant quotations by April 4, 2025, and must include necessary documentation such as compliance certificates and a Letter of Authorization from the Original Equipment Manufacturer (OEM). The RFQ details the evaluation process and requires vendors to adhere to guidelines, including providing warranties, delivery dates, and descriptions of product capabilities. Emphasis is placed on the procurement of new, non-gray market items, ensuring high-quality and reliable equipment. The solicitation is extensive, incorporating various Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations (VAAR) clauses to ensure compliance with federal standards, including provisions for small business participation. Overall, this document serves as a formal solicitation for competitive bids in the federal procurement framework, focusing on the critical need for reliable medical equipment in VA facilities to enhance patient care.

The file pertains to a Request for Quotation (RFQ) from the VA Pittsburgh Health, specifically for the procurement of a "water phantom package" used in LINAC commissioning. The RFQ outlines a single line item for purchase (Item Number 0001) and notes an important detail regarding the basis of design, referencing a PTW BeamScan. The quantity requested is one (1) unit, and the document specifies an installation/setup requirement. The contract period indicates that the details are yet to be finalized with a delivery date marked as TBD. The primary focus of this RFQ is to secure the necessary equipment for medical use, emphasizing strict compliance with guidelines and specifications vital for healthcare settings. Furthermore, the document lists several technical codes associated with the procurement, including relevant NAICS and UNSPSC codes, which classify the product within industry standards. This RFQ illustrates the process through which government entities procure specialized medical equipment, ensuring necessary compliance and standards are met for efficacy and safety in healthcare operations.

The Department of Veterans Affairs, specifically the VA Pittsburgh Healthcare System, seeks to procure a replacement water phantom and associated software and accessories. This new equipment is essential for conducting annual quality assurance and commissioning scans of linear accelerators (LINACs) that assist in cancer treatments. Key features desired include automated functionalities (lifting, self-leveling, centering), accuracy of +/- 0.1 mm, compatibility with Varian TrueBeam® LINAC technology, and user-friendly software. A one-year warranty is required, with delivery expected to the facility by March 2025. Notably, the software will operate on a restricted biomed laptop and will not connect to the network. There are no government-furnished resources accompanying this contract. This request for proposal underscores the VA's commitment to upgrading technical equipment to enhance patient care and maintain regulatory standards in radiation therapy.