6515--Software - Radformation Software Base +4, Ann Arbor
ID: 36C25025Q0509Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/fdbfef2d45c24d4d96af7e35100bd439/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to negotiate a sole source contract with Radformation, Inc. for specialized radiotherapy software, specifically the AutoContour Radiotherapy Automated Contouring Software and EZFluence Radiotherapy Automated 3D Planning Software. This procurement falls under the product service code 6515 and NAICS code 339112, highlighting the critical role of these software solutions in enhancing radiotherapy processes within the VA healthcare system. The contract is anticipated to be a firm fixed price with options for four additional years, and interested parties are advised that inquiries must be directed to the Contract Specialist, Brooke Hansen, via email, as phone inquiries will not be accepted. The deadline for responses is set for noon ET on May 28, 2025.

    Point(s) of Contact
    Brooke HansenContract Specialist
    Phoned inquiries will not be accepted
    brooke.hansen@va.gov
    Files
    Title
    Posted
    36C25025Q0509.docx
    The Department of Veterans Affairs (VA) intends to negotiate a sole source contract with Radformation, Inc. for specialized radiotherapy software under Simplified Acquisition Procedures. The required software includes AutoContour Radiotherapy Automated Contouring Software and EZFluence Radiotherapy Automated 3D Planning Software, specified under product service code 6515 and NAICS code 339112. The contracting office is located in Battle Creek, MI, with a response deadline for the proposal set for May 28, 2025, at noon ET. The contract will be a firm fixed price with options for four additional years. The VA believes only Radformation possesses the necessary capabilities to meet the requirements, hence the decision for a sole source contract. This notice serves as an intent to secure these software solutions without inviting additional proposals. For inquiries, interested parties can only contact the Contract Specialist via email as phone inquiries are not accepted.
    Lifecycle
    Title
    Type
    6515--Software - Radformation Software Base +4, Ann Arbor
    Currently viewing
    Special Notice
    Similar Opportunities
    6525--SEP 2025 Equipment Only Consolidation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Veterans Affairs Medical Center, is seeking proposals for the procurement of a new Cardiovascular Radiographic/Fluoroscopic (R/F) System to replace outdated equipment in its catheterization lab. This system is essential for performing various vascular and interventional procedures, requiring advanced imaging capabilities, including specific gantry dimensions, rotation ranges, and integration with existing VA imaging systems. The procurement emphasizes the importance of enhanced patient care and operational efficiency, with a focus on security and connectivity requirements, including DICOM compliance and encrypted hard drives. Interested vendors should contact Teresa Rogofsky at teresa.rogofsky@va.gov for further details, with proposals due by the specified deadline.
    Radiology & Imaging FY2025 Solicitation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is issuing a Request for Proposal (RFP) for the procurement of Radiology Imaging Systems and Accessories, under solicitation number 36H79725R0003. This opportunity encompasses a five-year base period with an option for an additional five years, aiming to establish multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts valued at approximately $6.5 billion over ten years, supporting both the VA and the Department of Defense. The solicitation includes detailed requirements for imaging modalities, compliance with DICOM standards, and contractor responsibilities for training and product support, with proposals due by February 3, 2026. Interested vendors should direct inquiries to LaTonya Whiteside at LaTonya.Whiteside@va.gov by December 18, 2025, to ensure clarity in their submissions.
    6525--SEP 2025 Consolidation - HTME with Extended Installation Services (Includes Turnkey Services)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the procurement of high-tech medical equipment (HTME) with extended installation services, specifically for the September 2025 Consolidation project. This opportunity includes turnkey services for various medical imaging systems, such as Radiographic/Fluoroscopic (R/F), Computed Tomography (CT), and Nuclear Medicine SPECT/CT systems, which are essential for enhancing diagnostic capabilities and patient care within VA facilities. Interested vendors must adhere to strict submission guidelines and deadlines, with proposals due by March 11, 2026, and inquiries directed to the contracting officer, Michael J Kuchyak, at michael.kuchyak@va.gov.
    J065--RSO Medical Physics Services KC Base YR 2/6/2026-2/5/2027 36C255-26-AP-0592
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 15, is seeking proposals for RSO Medical Physics Services at the Kansas City VA Medical Center and its Community-Based Outpatient Clinics. The procurement includes a range of services such as quarterly nuclear medicine audits, performance testing, equipment inspections, and emergency Radiation Safety Officer (RSO) coverage, requiring a board-certified or board-eligible Medical or Health Physicist. This contract, valued at approximately $19 million, is a total small business set-aside and covers a base year with four one-year options. Interested parties must submit their proposals by December 23, 2025, at 10:00 AM CST, and for further inquiries, they can contact Contract Specialist Paul Dixon at paul.dixon@va.gov.
    6525--Notice of Intent to Sole Source - Biopsy Fusion
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office (NCO) 12, intends to award a sole-source contract to AGILITI HEALTH INC. for the rental of fusion biopsy equipment, disposables, and on-site technical support services at the Clement J. Zablocki VA Medical Center in Milwaukee, WI. The contract will cover one base year with the option for up to four additional years, focusing on the procurement of a high-precision, real-time MRI/Ultrasound fusion guidance system for prostate biopsy procedures, which is critical for enhancing diagnostic accuracy. Interested parties may submit capabilities statements by December 31, 2025, at 8:00 AM CST to brandon.harris@va.gov, referencing Notice of Intent - 36C25226Q0152, as this notice is not a request for quotations and no telephone inquiries will be accepted.
    H358--Notice of Intent to Sole Source: Radiation Safety Officer 3 Months
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Veterans Health Administration (VHA), is seeking to issue a Sole Source Award for Radiation Safety Officer (RSO) services to Krueger Gilbert Physics for a three-month period at the VA Medical Center located in Washington, DC. This procurement is necessary to ensure the continuity of radiation safety services while a long-term contract is pending due to recent changes in agency requirements and an extended approval process. The unique challenges of hiring qualified RSOs in the Washington D.C. Metro Area, including high demand and stringent regulatory compliance, underscore the importance of this interim solution. Interested parties may submit capability statements to Contract Specialist Charles Willis at charles.willis@va.gov by 1 PM Eastern Time on December 19, 2025, for potential future opportunities.
    DA10--26-SW0032 NewEra (SW5027, SW5028)-Recompete (Renewal) (VA-26-00000289)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a sole-source, firm-fixed-price contract for the renewal of NewEra software licenses and maintenance support, specifically for the NewEra Stand Alone Environment (SAE) and Image Focus Core (IFO) Subsystem software. This procurement is critical for maintaining the VA's IBM z/OS and IBM z16 mainframe environment, which supports essential applications such as the Financial Management System and Benefits Delivery Network. The contract, valued at $45,330.39, includes a 12-month base period and four 12-month option periods, with a requirement for 24/7 technical support and compliance with Section 508 accessibility standards. Interested parties can contact Contract Specialist Edward Olivo-Cruz at Edward.Olivo-Cruz@va.gov or by phone at 848-377-5099, with responses due by December 29, 2025, at 12:00 PM Eastern Time.
    DA10--FY26 SERVICE - SPACELABS SUPPORT CONTRACT (1X)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 2 (NCO 2), intends to award a sole source contract to Spacelabs Healthcare LLC for software support of the Spacelabs telemetry system, known as the Intesys Clinical Suite (ICS), at the Syracuse VA Medical Center. This contract encompasses 24/7 support, remote diagnostic assistance, annual performance updates, and discounted post-implantation interface support, which are critical for maintaining the functionality and reliability of the telemetry system used in patient care. Interested firms that believe they can meet these requirements may submit written notifications with supporting evidence by December 24, 2025, at 12:00 p.m. EST to Taylor Richter at Taylor.Richter@va.gov. The government reserves the right to proceed with the sole source award if no suitable responses are received.
    Q522--VHSO Teleradiology Services- Fayetteville (564) SDVOSB competitive
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Teleradiology Services for the Veterans Healthcare System of the Ozarks (VHSO) in Fayetteville, Arkansas. This procurement involves providing off-site interpretation of various imaging studies, including X-Ray, Ultrasound, CT, and MRI, under a fixed-price indefinite-delivery, indefinite-quantity (IDIQ) contract valued at up to $3,100,000, with a guaranteed minimum of $1,000. The services are critical for ensuring timely and accurate medical diagnoses, adhering to stringent standards set by the VA and other regulatory bodies. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their proposals by January 6, 2026, at 2:00 PM CST, and can contact Contract Specialist Karen Battie at Karen.Battie@va.gov for further information.
    36C25626Q0231 Medical Physicist and Radiation Safety Officer Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting offers for Medical Physicist and Radiation Safety Officer Services under solicitation number 36C25626Q0231, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The contractor will be responsible for providing comprehensive management, supervision, and technical services related to annual compliance testing of diagnostic radiological equipment across multiple locations, including Biloxi, MS, and surrounding areas. This contract is crucial for ensuring the safety and compliance of medical equipment used in the Gulf Coast Veterans Health Care System, with a performance period starting from April 1, 2026, and extending through March 31, 2027, with four optional one-year extensions. Interested offerors must submit their quotes via email to Tiffany Lee-Franklin by December 23, 2025, at 4:00 PM CST, and are encouraged to address any technical questions by December 12, 2025.