Mail Meter System Lease for Louisville VA Medical Center
ID: 36C24925Q0240Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

NAICS

Commercial and Service Industry Machinery Manufacturing (333310)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE SUPPLIES AND DEVICES (W075)

Original Source

https://sam.gov/opp/473b0bf51d8049488d2ccc15e4db8c12/view
Timeline
    Description

    The Department of Veterans Affairs is seeking contractors for the lease of a mail meter system at the Louisville VA Medical Center in Kentucky. The procurement aims to provide comprehensive mail processing equipment and software that meets USPS standards, ensuring effective tracking and management of outgoing mail, which has reached nearly half a million pieces in the past year. This initiative is part of the VA's commitment to modernizing its mail operations, emphasizing the importance of efficient resource management and operational efficiency. The solicitation has been canceled and will be re-solicited at a later date, with the primary contact for inquiries being Scott Dickey at scott.dickey@va.gov.

    Point(s) of Contact
    Scott Dickey
    scott.dickey@va.gov
    Files
    Title
    Posted
    36C24925Q0240.pdf
    The document outlines a solicitation from the Department of Veterans Affairs (VA) for leasing a mail metering system at the Robley Rex VAMC in Louisville, KY, effective from May 1, 2025, through April 30, 2026, with two optional renewal periods. The contract specifies the provision of mail processing equipment and software that meets USPS standards, allowing for effective tracking, management, and reporting of outgoing mail, which totaled nearly half a million pieces in the past year. The scope includes comprehensive solutions for equipment leasing, such as cloud-based data hosting and necessary accessories, along with maintenance and training for VA personnel. The contractor must ensure a response time for service requests within 24 hours and perform regular maintenance. Invoicing is to be submitted electronically with specific adherence to federal regulations regarding records management and compliance. This document showcases the VA's commitment to modernizing mail operations while ensuring compliance with federal contracting standards, aiming for improved operational efficiency and better resource management in handling vast amounts of mail and packages. The solicitation emphasizes the need for small and veteran-owned businesses to participate, reflecting the government's engagement in supporting these entities through contract opportunities.
    36C24925Q0240 0001.pdf
    The document pertains to an amendment regarding a solicitation from the Department of Veterans Affairs (VA) to extend the deadline for responses. The amendment extends the offer submission deadline to May 14, 2025, at 11:00 CDT. It outlines specific equipment and services required under the performance work statement (PWS) including a large mail room meter lease, scalable cloud-based data hosting, virtual mail metering software, and various printers, all with a contract period running from June 1, 2025, to May 31, 2026. Each item is categorized under the North American Industry Classification System (NAICS) code 333310, which covers commercial and service machinery manufacturing. The amendment emphasizes the need for prospective contractors to acknowledge receipt, adhere to contractual requirements, and provides clear instructions on making submissions as per the guidelines set forth. This document exemplifies procedural elements within federal RFPs, highlighting the ongoing collaboration between government entities and contractors for project execution.
    36C24925Q0240 0002.pdf
    The document represents an amendment to a solicitation issued by the Department of Veterans Affairs (VA), specifically the Network Contracting Office 9. The primary purpose of this amendment is to cancel solicitation number 36C24925Q0240. The amendment highlights that the requirement will be solicited again at a later date, indicating a pause in the procurement process. The document includes formalities such as acknowledgment of receipt by offerors, guidance for resubmitting offers, and the necessity for contractors to sign and return specified copies. It is governed by standard federal acquisition regulations, reflecting protocols for modifications in government contracts. Overall, the amendment ensures that all stakeholders are informed about the cancellation while maintaining compliance with procedural requirements.
    Lifecycle
    Title
    Type
    Mail Meter System Lease for Louisville VA Medical Center
    Currently viewing
    Solicitation
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