New Orleans Family Member Update (FMU)
ID: HQ003425R0000Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/449d65db6cff49e1bb192e4f42687ba5/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services, is seeking qualified contractors to provide comprehensive meeting support for the Defense POW/MIA Accounting Agency Family Member Update (FMU) scheduled for March 21-22, 2025, in New Orleans, Louisiana. The contractor will be responsible for supplying meeting space, audio-visual support, light refreshments, and necessary facilities to accommodate approximately 300 attendees, primarily family members of missing servicemen. This event is crucial for updating families on recovery efforts and requires a hotel facility with a minimum three-star rating, accessibility to food establishments, and provisions for special accommodations. Interested parties should contact Waun A. Priest at waun.a.priest.civ@mail.mil or 703-945-5278, or Rashida Webb at rashida.d.webb.civ@mail.mil or 703-545-3351 for further details.

    Files
    Title
    Posted
    A03 PWS -- 2025 New Orleans Family Member Update.docx
    The Performance Work Statement outlines the requirements for providing meeting space, audio-visual support, and light refreshments for the Defense POW/MIA Accounting Agency Family Member Update (FMU) to be held in New Orleans, Louisiana, on March 21-22, 2025. The contractor is responsible for supplying necessary facilities, furniture, equipment, and management to accommodate an estimated 300 attendees, predominantly family members of missing servicemen from various wars. Key services include creating a conducive meeting environment with specified setups for breakout and ballroom sessions, equipping spaces with projectors, sound systems, and connectivity options. Accessibility and proximity to food establishments are crucial requirements for the hotel facility, alongside a minimum three-star rating. Additional services must include daily cleaning, adequate sanitation supplies, and special accommodations for attendees with specific needs. The document details procedures for potential cancellations or modifications to orders. Compliance with a professional code of conduct during the event is emphasized, alongside stipulations for invoicing post-event. Overall, this statement serves as a contractual framework for ensuring a successful FMU meeting aimed at updating families on recovery efforts for their missing loved ones.
    Lifecycle
    Title
    Type
    New Orleans Family Member Update (FMU)
    Currently viewing
    Sources Sought
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