District of Columbia National Guard Family Programs Youth Symposium
ID: W912R125QA008Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M1 USPFO ACTIVITY DC ARNGJOINT BASE ANACOSTIA, DC, 20373-5115, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0912d3bd4c114b62bb66ca7f2d4036c5/view
Timeline
    Description

    The Department of Defense, through the District of Columbia National Guard (DCNG), is soliciting quotes for the Family Programs Youth Symposium scheduled for July 11-13, 2025, in Alexandria, Virginia. The procurement requires services including meals, lodging, and conference facilities for approximately 50 participants, with specific deliverables such as buffet-style meals and 25 double non-smoking guest rooms for two nights. This opportunity is set aside exclusively for small businesses, with a maximum revenue cap of $40 million, emphasizing the importance of supporting local vendors in government contracting. Interested parties must submit their quotes by March 3, 2025, and can direct inquiries to MSG Terrell Moore at terrell.a.moore.mil@army.mil or MAJ Darrin Weaver at darrin.j.weaver.mil@army.mil.

    Point(s) of Contact
    MSG Terrell Moore
    terrell.a.moore.mil@army.mil
    MAJ Darrin Weaver
    darrin.j.weaver.mil@army.mil
    Files
    Title
    Posted
    Amendment 001 Combined Synopsis Solicitation - W912R125QA008.pdf
    The District of Columbia National Guard is soliciting quotes for its Family Programs Youth Symposium scheduled for July 11-13, 2025. The request involves providing meals, lodging, and conference space for an expected attendance of 50 participants. This solicitation is set aside exclusively for small businesses, with a maximum allowable revenue of $40 million (NAICS 721110 for hotels and motels). The RFQ number is W912R1-25-Q-A008, with quotations due by February 28, 2025. Key deliverables include adult buffet-style meals, 25 double non-smoking guest rooms for two nights, and adequate conference facilities. Offerors must comply with various federal acquisition regulations, ensuring proposals are detailed and complete, with the potential for evaluation based on price and past performance. Additionally, clauses and terms from the Federal Acquisition Regulation (FAR) are incorporated into the contract requirements. The solicitation aims to ensure a comprehensive service delivery for the symposium, focusing on vendor qualifications and timely submissions.
    Amendment 002 Combined Synopsis Solicitation - W912R125QA008.pdf
    The District of Columbia National Guard has issued a Request for Quotation (RFQ) W912R1-25-Q-A008 for services related to the DCNG Family Programs Youth Symposium, scheduled for July 11-13, 2025. This RFQ is a 100% small business set-aside with a size standard of $40 million. The services required include meals, lodging, and conference meeting space for approximately 50 attendees. Bids are due by March 3, 2025, with questions accepted until February 27, 2025. Key deliverables include adult buffet-style meals on specified dates, lodging for 25 guests over two nights, and suitable conference facilities with breakout rooms. The proposal must include compliance with various federal contracting provisions, including FAR clauses, and offerors must submit a detailed quote that meets all solicitation terms. This request emphasizes the importance of contracting with small businesses while adhering to government procurement regulations, thereby promoting participation from local vendors and ensuring compliance with federal standards.
    Combined Synopsis Solicitation- W912R125QA008.pdf
    The District of Columbia National Guard (DCNG) issued a Request for Quote (RFQ) for commercial services under solicitation number W912R1-25-Q-A008 for the Family Programs Youth Symposium scheduled from July 11 to July 13, 2025. This RFQ is entirely set aside for small business participation with an overall budget cap of $40 million. The required services include providing breakfast, lunch, and dinner buffet-style meals for fifty people, lodging for twenty-five double non-smoking guest rooms for two nights, and conference meeting spaces. Interested offerors must submit their quotes by February 28, 2025. The RFQ outlines several Federal Acquisition Regulation (FAR) clauses and requires the submission of various certifications. The document emphasizes compliance with federal laws, particularly in relation to small businesses, and details the evaluation criteria for bids, which prioritize price and adherence to the specified requirements. This solicitation reflects the DCNG's effort to support its Family Programs through professional service contracts while promoting small business participation.
    Purchase Description- FY25 DCNG Youth Symposium 11FEB2025.pdf
    The District of Columbia National Guard (DCNG) Family Programs is organizing a Youth Symposium scheduled for July 11-13, 2025, in Alexandria, VA, specifically within a 5-mile radius of the 22314 zip code. The event will accommodate up to 50 participants and will require a facility equipped with conference space, lodging, and meal services. Key requirements for the venue include: on-site parking for 10 vehicles, complimentary Wi-Fi, operational indoor and outdoor pools, and an on-site restaurant serving breakfast, lunch, and dinner. The facility must provide 25 nonsmoking double-bed guest rooms at government per diem rates for the duration of the event, as well as a grand ballroom suitable for presentations and discussions. Meals will consist of buffet-style service for breakfast, lunch, and dinner, with specific dietary options outlined. The contractor will need to ensure a designated representative is available to address any contractual issues and that facilities comply with all safety regulations. The document underscores the need for clear contractual obligations and limits changes to services and expenses to the Contracting Officer's authorization. This RFP reflects the DCNG's commitment to delivering a well-organized and supportive environment for its family-oriented programs.
    W912R125QA0058_QnA as of 26FEB2025.pdf
    The document consists of a series of questions and answers related to the DCNG Family Programs Youth Symposium under solicitation # W912R125QA008. It addresses various logistical aspects of the event planned for July 11th to July 13th, 2025. Notably, no tax exemption certificates will be provided, and the anticipated award decision is set for March 6, 2025. On-site contractor presence is not required, although a representative must be available for contract-related issues. The event details highlight that double occupancy is strictly defined as two separate bookings, and breakout rooms must accommodate 25 attendees, with a banquet-style seating arrangement mandated for both the main ballroom and breakout rooms. The initial requirement for hotel pools has been removed, indicating flexibility in venue selection. The closing date for submissions has also been extended to March 3, 2025. Overall, the responses reflect a commitment to clarifying event specifications and requirements for interested contractors in a transparent manner, which is essential in government RFP processes.
    W912R125QA0058_QnA as of 27FEB2025.pdf
    The document outlines questions and answers associated with Solicitation # W912R125QA008 for the DCNG Family Programs Youth Symposium, addressing key logistical and operational requirements for bidders. A separate meal space is mandated, and no tax exemption certificates will be provided. The finalized award decision is anticipated by March 6, 2025. Contractors do not need an on-site presence, but a designated representative must be available for contractual issues. Specific requirements are clarified, including a breakout room capacity of 25 attendees and banquet-style seating for both the Grand Ballroom and breakout rooms. The pool requirement for the hotel venue has been removed, and the closing date for proposals is extended to March 3, 2025. Overall, this document is part of the government's procurement process, facilitating clarity and compliance for potential contractors participating in the bid for the symposium event.
    Lifecycle
    Title
    Type
    District of Columbia National Guard Family Programs Youth Symposium
    Currently viewing
    Combined Synopsis/Solicitation
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