Pine Ridge AH10 Replacement
ID: 75H70125Q00023Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIV OF ENGINEERING SVCS - SEATTLESEATTLE, WA, 98121, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

CONSTRUCTION OF HOSPITALS AND INFIRMARIES (Y1DA)

Original Source

https://sam.gov/opp/c59e2a38d98249cd9a3ce5d8c58f8152/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors for the Pine Ridge Air Handler 10 Fan Array Replacement project, designated under solicitation number 75H70125Q00023. The objective is to replace the existing supply fan in Air Handler 10 at the Pine Ridge Hospital in South Dakota with a new four-fan array system to enhance reliability and efficiency, addressing critical issues such as excessive vibration and potential future failures. This project is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, with an anticipated construction magnitude between $25,000 and $100,000, and a completion timeframe of 120 days post-Notice to Proceed. Interested contractors must submit proposals electronically, adhering to all specified requirements, and can direct inquiries to Jong Kim at jong.kim@ihs.gov or Andrew E. Hart at andrew.hart@ihs.gov.

    Files
    Title
    Posted
    A10 Attachment 1 IHS IEE Representation Form_Jan 2022.pdf
    The Indian Health Service's Buy Indian Act Representation Form outlines the criteria for an Offeror to self-certify as an "Indian Economic Enterprise" in relation to solicitations or Requests for Information (RFI) under federal contracts. This self-certification is significant, as it must be maintained at the time of the offer, contract award, and throughout the contract performance period. If an enterprise fails to meet eligibility criteria at any time, it must promptly inform the Contracting Officer. The document also establishes that false information provided can result in legal penalties under federal law. Offerors are required to represent their eligibility status regarding Indian ownership and must be registered with the System of Award Management (SAM). The form captures essential information, including signatures and business identifiers, to ensure compliance and legitimacy in federal contracting under the Buy Indian Act.
    B01 Attachment J01 WD SD20250017 dated 2025 01 03.pdf
    The document appears to be a corrupted file, rendering most of its content unreadable. Consequently, it is challenging to extract the main topic, key ideas, or structured information regarding government Requests for Proposals (RFPs), federal grants, or state/local RFPs from this material. Given the context of such documents, it's typically expected to contain detailed descriptions of funding opportunities, project descriptions, guidelines for applicants, and timelines related to government initiatives and grants. Any relevant information typically includes eligibility requirements, application processes, and funding amounts. In summary, the content is too scrambled to provide a coherent overview or effective analysis of its intended purpose, which would usually aim to guide potential applicants in navigating available federal or state resources.
    B01 Attachment J02 Existing_AH10_Fan_Specifications.pdf
    B01 RFQ 75H70125Q00023 Pine Ridge Air Handler 10 Fan Array Replacement.pdf
    The document outlines the solicitation for the Pine Ridge Air Handler 10 Fan Array Replacement project under solicitation number 75H70125Q00023, designated as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside. The project, located at the Pine Ridge Hospital in South Dakota, addresses critical issues with the existing supply fan by replacing it with a more reliable four-fan array system. The anticipated construction magnitude is between $25,000 and $100,000, and completion is expected within 120 days after the Notice to Proceed. Key requirements include compliance with local regulations and construction wage rate mandates, as well as submission of several documents and an approval process for work plans. Contractors are also required to adhere to the Tribal Employment Rights Ordinance (TERO), ensuring local tribal workforce participation and compliance with tribal regulations. The scope of work encompasses demolition, installation of the fan array system, and strict adherence to safety and operational standards. Contractors must submit proposals with detailed pricing and be prepared for site inspections throughout the project to ensure adherence to specifications and safety protocols. This solicitation reflects the government's commitment to engaging small businesses while ensuring thorough compliance with tribal and federal regulations in construction projects.
    B05 Amdnment A0001-75H70125Q00023 Pine Ridge Air Handler 10 Fan Array Replacement.pdf
    This government file addresses an amendment concerning a procurement solicitation, specifically for the Indian Health Service's project managed from Seattle. It outlines the requirements for acknowledging receipt of the amendment prior to the specified deadline to avoid rejection of offers. Contractors can confirm receipt through specific methods, including returning copies of the amendment or via written electronic communication. The amendment includes a section for questions and answers dated May 22, 2025, addressing technical queries related to the project. Key inquiries highlight the flexibility regarding motor systems in fan arrays, the need for redundancy in these systems, and possible alterations to chilled water piping for proper installation. All terms previously established remain unchanged except where specified in the amendment. This document is essential for ensuring compliance and clarity between contracting parties in federal RFP processes.
    B05 Amdnment A0002-75H70125Q00023 Pine Ridge Air Handler 10 Fan Array Replacement.pdf
    The document outlines an amendment to a solicitation from the Indian Health Service, detailing the requirements for acknowledging receipt of the amendment and changes to submissions related to the solicitation numbered 75H70125Q00023. Offerors must acknowledge the amendment before the specified deadline through methods including returning signed copies or via electronic communication. Furthermore, this amendment provides updated questions and answers regarding project specifications, including queries about motor types for fan arrays, redundancy requirements, modifications to chilled water piping, and testing and balancing (TAB) requirements. All other terms of the solicitation remain unchanged. The document emphasizes the importance of compliance with acknowledgment procedures and provides guidance for contractors in relation to the specific project updates, ensuring clarity and adherence to project standards.
    Lifecycle
    Title
    Type
    Pine Ridge Air Handler 10 Fan Array Replacement
    Combined Synopsis/Solicitation
    Pine Ridge AH10 Replacement
    Currently viewing
    Sources Sought
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