Belcourt RTU & Cabinet Replacement
ID: 75H70126Q00007Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIV OF ENGINEERING SVCS - SEATTLESEATTLE, WA, 98121, USA

NAICS

Commercial and Institutional Building Construction (236220)

PSC

CONSTRUCTION OF HOSPITALS AND INFIRMARIES (Y1DA)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/78369fd8954541b89d910ef37c38cd2b/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for the Belcourt RTU & Cabinet Replacement project at the Quentin N. Burdick Memorial Hospital in Belcourt, North Dakota. The project involves replacing the existing HVAC unit and renovating the CT area, which includes the installation of a new rooftop unit (RTU) with a direct steam injection humidifier, new cabinetry, flooring, ceiling tiles, and lighting. This procurement is designated as a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE), with a total project duration of 180 calendar days following the issuance of a Notice to Proceed. Interested contractors must submit their proposals electronically by January 8, 2026, and can direct inquiries to Thupten Tsering at Thupten.Tsering@ihs.gov or Andrew E. Hart at andrew.hart@ihs.gov.

    Point(s) of Contact
    Thupten Tsering
    (206) 615-2452
    Thupten.Tsering@ihs.gov
    Andrew E. Hart
    (206) 375-4443
    andrew.hart@ihs.gov
    Files
    Title
    Posted
    Attachment 1 Wage Determination ND20250029.pdf
    The document outlines a federal government Request for Proposal (RFP) focusing on the acquisition of services related to information technology, specifically concerning data management, system integration, and security. It details requirements for contractors to provide solutions for various data environments, emphasizing secure data handling, robust system architecture, and compliance with federal standards. The RFP also touches upon project management, quality assurance, and technical support, ensuring comprehensive service delivery. Key aspects include infrastructure upgrades, software development, and the implementation of advanced security protocols to protect sensitive government information. The document is structured to guide potential bidders through the technical, administrative, and compliance requirements for successfully securing the contract.
    Attachment 2 SOW.pdf
    The Statement of Work outlines a project for the Indian Health Service at the Quentin N. Burdick Memorial Health Facility in Belcourt, ND, focusing on replacing the existing HVAC unit and renovating the CT area. The project involves demolishing the old RTU, humidifier, and interior elements, followed by installing a new RTU with a direct steam injection humidifier, new cabinets, flooring, ceiling tile, and lighting. Electrical work, plumbing for a new sink, painting, and installation of new ceiling grids and tiles are also included. The contractor is responsible for commissioning the new RTU, maintaining a clean jobsite, and restoring the area to its original condition. The period of performance is 180 calendar days, with on-site construction not exceeding 30 days. Various submittals, security requirements, and adherence to specific codes and regulations are mandated, with the COR overseeing the project.
    Attachment 4 Drawings RTU.pdf
    The government file details the "QNBMHCF - RTU & CABINET - CT ROOM" project for the Indian Health Service in Belcourt, North Dakota. This project involves the installation and demolition of mechanical and electrical systems, including a new Rooftop Unit (RTU-CT1) and a Low-Pressure (LP) steam humidifier. The plans specify the layout of ductwork, piping, and electrical connections, along with detailed schedules for mechanical equipment, grilles, registers, and diffusers. Key aspects include connecting new ductwork to the RTU, routing steam piping for the humidifier, and demolishing existing infrastructure. The document emphasizes adherence to federal, state, and local codes, coordination among trades, and proper installation of equipment according to manufacturer guidelines. It also outlines general project notes, HVAC notes, mechanical sheet metal notes, and general power notes, underscoring safety, accessibility, and proper testing and balancing procedures for all systems.
    Attachment 5 Drawings Cabinetry.pdf
    The Quentin N. Burdick Memorial Health Facility is undergoing a project to replace the Rooftop Unit (RTU) and cabinetry in the CT Area. This project, managed by the Great Plains Area Indian Health Service, involves comprehensive demolition of existing flooring, ceiling, cabinets, and utility lines, followed by the installation of new cabinetry, a steel door, and updated plumbing. Concrete work includes preparing the existing slab and installing a new 3-inch 5000 PSI concrete slab. Room finishes will be updated with Johnsonite Rubber base, Armstrong ceiling tiles, Clarks & Kensington wall finish, and Tarkett iQ Granit flooring in the CT Room, CT Control Room, and Electrical room. Electrical work entails demolishing old fixtures and switches, and installing new LED lighting and various types of switches. Finally, new steam supply and return lines will be installed in the crawl space, core-drilled through the foundation, and connected to the new RTU. All work requires field verification by the offeror.
    B01 26Q00007.pdf
    The Indian Health Service (IHS) has issued Solicitation Number 75H70126Q00007 for the Belcourt RTU & Cabinet Replacement project at Quentin N. Burdick Memorial Hospital. This Request for Proposal (RFP) is designated as an Indian Small Business Economic Enterprise (ISBEE) Set Aside. The project requires the contractor to provide all labor, materials, and services for the replacement of RTU and cabinets, adhering to the provided Statement of Work, specifications, and drawings. Key aspects include a mandatory performance period of 365 calendar days after receiving a notice to proceed, stringent inspection and acceptance criteria including substantial and final inspections, and detailed requirements for invoicing, payments, and subcontractor management. The RFP also outlines specific safety, environmental, and administrative requirements, emphasizing compliance with federal regulations and coordination with IHS personnel to minimize disruption to hospital operations.
    B05 Amendment 1.pdf
    Amendment 1 to solicitation 75H70126Q00007 provides critical clarifications and updates regarding a federal government RFP for construction work. The amendment primarily addresses numerous technical questions from potential bidders, covering aspects such as project duration, design requirements, allowable work hours, specific construction details (e.g., doors, penetrations, steam lines), communication protocols, staffing roles, warranty periods, and seismic requirements. Key clarifications include the 180-day project duration encompassing pre-construction work, confirmation of no design requirements, acceptance of after-hours work with prior notice, and the exclusion of a new door from the scope. The amendment also allows for an administrative notice to proceed for ordering long lead-time equipment and indicates a likely extension for proposal submission. All other terms and conditions of the original solicitation remain unchanged. Offers must acknowledge receipt of this amendment to ensure their submission is considered.
    B05 Amendment 2.pdf
    Amendment 2 to solicitation 75H70126Q00007 extends the Request for Quotation (RFQ) due date from December 22, 2025, to January 8, 2026, both at 2:00 PM PST. This amendment, issued by the Indian Health Service - DES Seattle, clarifies that all other terms and conditions of the solicitation remain unchanged. The document outlines procedures for offerors to acknowledge receipt of amendments, either by completing specific items on the form, acknowledging on each offer copy, or via separate communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified deadline may lead to the rejection of an offer. It also details how changes to previously submitted offers can be made due to the amendment. This standard form (SF-30) is used for both solicitation amendments and contract modifications, with distinct sections for each. The contractor is not required to sign and return copies of this specific amendment.
    B05 Amendment 3.pdf
    Amendment 3 to Solicitation 75H70126Q00007 revises the site visit schedule due to inclement weather. The original site visit date of December 11, 2025, at 10:00 AM MT (11:00 AM CT) has been changed to December 18, 2025, at 11:00 AM CT. This amendment is issued by the Indian Health Service - DES Seattle. Offers must acknowledge receipt of this amendment by completing items 8 and 15 of the Standard Form 30, acknowledging receipt on each offer copy, or by separate letter/electronic communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified date and time may result in the rejection of an offer. All other terms and conditions of the solicitation remain unchanged.
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    Belcourt RTU & Cabinet Replacement
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    Combined Synopsis/Solicitation
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