Load Bank Testing of Emergency Power Supply Systems and Fuel Quality Testing
ID: 75H70625Q00030Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals (334515)

PSC

EQUIPMENT AND MATERIALS TESTING- ELECTRIC WIRE AND POWER DISTRIBUTION EQUIPMENT (H261)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ceb973f0886746e09997126e6a5765b1/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is soliciting quotes for load bank testing of emergency power supply systems and fuel quality testing at various facilities in North Dakota and South Dakota. The contractor will be responsible for providing all necessary materials, labor, equipment, and supervision to conduct the required tests, with a performance period not exceeding 60 days from the award date. This testing is crucial for ensuring compliance with federal standards and maintaining the operational readiness of emergency power systems in healthcare settings. Interested small businesses must submit their proposals, including a completed SF-18 form and proof of relevant experience, by May 12, 2025, and can direct inquiries to Erin Doering at Erin.Doering@ihs.gov.

    Point(s) of Contact
    Erin Doering
    (605) 226-7662
    (605) 226-7689
    Erin.Doering@ihs.gov
    Files
    Title
    Posted
    75H70625Q00030.pdf
    The document outlines a Request for Quotations (RFQ) issued by the Aberdeen Area Indian Health Service (IHS) for load bank and fuel quality testing services at various facilities in North Dakota and South Dakota. The RFQ specifies a performance period of 60 days from award, requiring all materials, labor, equipment, and supervision for the tasks outlined in the scope of work. Quotes will be evaluated based on the Lowest Price Technically Acceptable (LPTA) methodology, considering factors such as past performance and project management capabilities in addition to price. Interested contractors must submit a complete SF-18 form, provide proof of credentials, and demonstrate relevant experience. The IHS mandates adherence to specific invoicing protocols through the Invoice Payment Platform, emphasizing electronic submission. All submitted proposals must comply with the outlined technical and contractual requirements to be eligible for award. The successful contractor will be responsible for delivering services to multiple designated locations, reinforcing the government's commitment to ensuring operational readiness at these healthcare facilities. This RFQ exemplifies federal procurement processes aimed at enhancing support for Indian health programs, particularly during emergencies.
    APP C_REPORT OF INSPECTION TESTING AND MAINTENANCE FORM.pdf
    The document serves as a report template for the inspection, testing, and maintenance of emergency and standby power systems, specifically detailing load bank tests conducted by the Great Plains Area Indian Health Service. It requires detailed input for various generators (up to three) and automatic transfer switches (ATS), including manufacturer information, specifications, and performance metrics. The testing procedure mandates that generators undergo a specific operational exercise—running at 50% of their rated power for 30 minutes and at 75% for one hour. The record-keeping section includes fields for documenting real-time measurements such as voltage, amperage, and performance parameters over the testing period. Additionally, the template specifies the technicians' signatures and a designated representative for each facility. This standardization ensures compliance with safety and operational efficiency requirements, aligning with federal and state RFP processes for maintaining essential emergency response infrastructure. The document, thus, emphasizes the importance of systematic testing and maintenance in safeguarding health service facilities’ power readiness.
    EVAL FACTORS_FY25_GENERATOR_LOAD BANK_FUEL TESTING_ONE YEAR.pdf
    The government solicitation outlines a contract award process based on Lowest Price Technically Acceptable (LPTA) criteria, emphasizing the necessity for proposals to meet all technical and submission requirements to qualify for award consideration. Offerors must demonstrate acceptable ratings across non-price factors, with unacceptable ratings causing total disqualification. Key evaluation factors include Past Performance, Specialized Experience, Management, and Price, with specific criteria delineating acceptable standards for each. Proposals should show relevant past service contracts in healthcare, comprehensive experience, and proof of personnel certification. Price evaluation considers total costs, aiming for reasonable pricing based on past proposals and historical data. The government intends to award contracts without further discussions, urging offerors to submit their best initial proposals by May 12, 2025. Email submissions are permitted, reinforcing the need for compliance with all specified requirements to maintain eligibility for contract award.
    IHS IEE Representation Form_IHS1503991.pdf
    The Indian Health Service (IHS) Buy Indian Act Representation Form is part of a solicitation process aimed at encouraging participation from Indian Economic Enterprises (IEE). This document serves as self-certification for offerors, asserting that they meet the eligibility criteria defined in the Buy Indian Act throughout various phases of contracting—specifically at the time of the offer, contract award, and throughout the contract's duration. Offerors must provide timely notification to the Contracting Officer if they no longer meet the requirements. The form also highlights the necessity of compliance with federal regulations, including registration with the System of Award Management (SAM). It warns against submitting false information, which may result in legal ramifications. The document concludes by requiring the name of the tribal entity, business name, and DUNS number for record-keeping related to the RFP for Load Bank Testing of Emergency Power Supply Systems and Fuel Quality Testing due on November 1, 2024. Overall, the IHS seeks to ensure that eligible Indian-owned enterprises can compete fairly for government contracts while adhering to specified legal guidelines.
    SOW_FY25_GENERATOR_LOAD BANK_FUEL TESTING_ONE YEAR.pdf
    The Statement of Work outlines the Load Bank Testing of Emergency Power Supply Systems and Fuel Quality Testing for various facilities within the Great Plains Area Indian Health Service. The project encompasses locations in North Dakota and South Dakota, requiring tests to be executed within 30 days following a Notice to Proceed. The testing is crucial for compliance with federal standards from the Centers for Medicare and Medicaid Services and the Joint Commission, ensuring the reliability of emergency power systems in healthcare settings. Responsibilities of the contractor include conducting pre-start inspections, performing load bank tests, and fuel quality assessments while adhering to various NFPA standards. The contractor must submit a detailed inspection schedule and reports, with all work to be documented and submitted within specific timeframes. Meanwhile, facility managers are tasked with providing access and overseeing the contractor's operations. The document requires invoices to be processed electronically and emphasizes strict adherence to contract provisions without unauthorized modifications. This comprehensive contract structure is indicative of government RFP frameworks aimed at maintaining compliance, safety, and efficiency within federal healthcare infrastructure.
    Lifecycle
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    Load Bank Testing of Emergency Power Supply Systems and Fuel Quality Testing
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