JBSA Lackland HVAC Equipment Lease and Services for B2000/2007
ID: FA301625Q6023Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3016 502 CONS CLJBSA LACKLAND, TX, 78236-5286, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

LEASE OR RENTAL OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (W041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/90b9a4a653064bc0987eb4e86908c58e/view
Timeline
    Description

    The Department of Defense, through the Department of the Air Force's 502D Contracting Squadron, is seeking qualified small businesses to lease and service HVAC equipment for JBSA Lackland, specifically for Buildings 2000 and 2007. The procurement involves providing a range of equipment, including a 400-ton trailer-mounted chiller and a 1.2M BTU trailer-mounted boiler, along with necessary installation and maintenance services, all of which are critical for maintaining operational capabilities at the facility. Interested parties are required to respond to the Sources Sought Notice by January 16, 2025, and should submit a capability statement limited to three pages, highlighting any proprietary information as needed. For further inquiries, interested vendors can contact Lauren Macias or Larissa Showers via the provided email addresses.

    Point(s) of Contact
    Lauren Macias
    lauren.macias.1@us.af.mil
    Larissa Showers
    larissa.showers.br@us.af.mil
    Files
    Title
    Posted
    Sources Sought Notice- JBSA Lackland HVAC Equipment Lease SSN.docx
    The Department of the Air Force's 502D Contracting Squadron has issued a Sources Sought Notice regarding the leasing and servicing of HVAC equipment for JBSA Lackland. This notice aims to collect market data from qualified small businesses capable of providing specified equipment, which includes a 400-ton trailer-mounted chiller, 1200 GPM pumps, and a 1.2M BTU trailer-mounted boiler, among others. The required services fall under NAICS code 238220, with a small business size standard of $19 million. Interested offers must respond by January 16, 2025, and can submit inquiries to designated contacts. This invitation is strictly voluntary and is structured to gather information for acquisition planning, not as a solicitation for proposals. Respondents are instructed to limit their capability statements to three pages and highlight any proprietary information appropriately. Attached is a draft Statement of Work for detailed requirements. The document emphasizes the government’s intent to assess capabilities rather than guarantee contract awards.
    SOW HVAC Rental Equipment Bldg b2000 b2007 JBSA.pdf
    The document outlines a Statement of Work for a project at JBSA Lackland Air Force Base, focused on the rental and installation of HVAC equipment for Buildings 2000 and 2007. The contractor is required to provide all necessary supervision, labor, and materials to install a temporary 1M BTU propane-fueled boiler and a 500 Ton air-cooled chiller. Key responsibilities include ensuring that all equipment functions properly, coordinating with Civil Engineering for scheduling and inspections, and adhering to safety regulations set forth by the Department of Labor and Air Force standards. The project has a duration of three months, and a representative from Civil Engineering will conduct inspections throughout the process. The contractor must maintain site cleanliness and comply with security and traffic regulations on the military installation. Emergency services, utilities, and fire protection will be provided by government entities. Compliance with anti-terrorism measures is also emphasized, advising contractors to report any suspicious activity. Overall, this project reflects the government's commitment to maintaining operational facilities through temporary HVAC solutions while ensuring compliance with safety and security protocols.
    Lifecycle
    Title
    Type
    JBSA Lackland HVAC Equipment Lease and Services for B2000/2007
    Currently viewing
    Sources Sought
    Similar Opportunities
    B451 Chiller Circuit Repairs
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting proposals for the repair of the B451 chiller circuit/compressor 2 at Offutt Air Force Base in Nebraska. The project entails troubleshooting and repairing the chiller, which includes a full refrigerant recharge, replacement of oil filters, and conducting associated maintenance checks, with a focus on restoring full functionality to the chiller's second circuit. This procurement is particularly significant as it ensures the operational efficiency of critical cooling systems, with a total estimated contract value of $19 million and a performance period from January 12, 2026, to May 1, 2026. Interested small businesses must submit their proposals by January 5, 2026, and can direct inquiries to A1C Hunter Hendrix at hunter.hendrix.1@us.af.mil or 402-294-5206.
    Air-Conditioning
    Dept Of Defense
    The Department of Defense, through the Naval Air Warfare Center Aircraft Division (NAWCAD), is seeking qualified small businesses to establish Blanket Purchase Agreements (BPAs) for air-conditioning services and related supplies. This procurement aims to streamline the acquisition process for various commodities essential to support Naval operations, particularly in Aircraft Launch and Recovery Equipment and Common Support Equipment. Interested vendors are invited to submit their capabilities statements, including their Cage Code and Unique Entity Identifier (UEID), by March 11, 2026, with the potential for multiple BPAs to be awarded over a five-year period, each with a master dollar limit of $4,999,999. For further inquiries, vendors can contact Karin Quagliato at karin.a.quagliato.civ@us.navy.mil, referencing the synopsis number N6833525Q0321.
    41--COOLER UNIT,AIR
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of six air cooler units under solicitation number NSN 4130016961722. The requirement includes the delivery of these units to DLA Distribution within 97 days after order, with approved sources specified for the units. These air conditioning and refrigeration units are critical for maintaining operational efficiency in various military applications. Interested vendors are encouraged to submit their quotes electronically, as hard copies of the solicitation will not be provided, and all inquiries should be directed to the buyer via the provided email address, DibbsBSM@dla.mil.
    41--COOLER UNIT,AIR
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of three air cooler units under solicitation number NSN 4130012186915. This procurement is a total small business set-aside, aimed at acquiring essential air-conditioning and refrigeration equipment for military use, which plays a critical role in maintaining operational efficiency in various environments. Interested vendors must submit their quotes electronically, as hard copies will not be available, and all submissions should be directed to the buyer listed in the solicitation document. For any inquiries, potential bidders can reach out via email at DibbsBSM@dla.mil, with delivery expected within 113 days after order placement.
    Rental of Temporary HVAC & Exhaust System
    Dept Of Defense
    The Department of Defense, through the Portsmouth Naval Shipyard, is seeking bids for the rental of a temporary HVAC and exhaust system, which includes various HVAC units, chillers, pumps, hoses, and related services such as freight, start-up, commissioning, and maintenance. This procurement is critical for maintaining operational efficiency at the shipyard and requires strict adherence to technical specifications, safety protocols, and government regulations. Proposals for this full and open competition are due by January 5, 2026, at 8:00 AM EST, and interested contractors must be registered in SAM.gov and provide detailed compliance information with their submissions. For further inquiries, potential bidders can contact David Ham at david.m.ham7.civ@us.navy.mil or by phone at 207-994-4511.
    HEATER, FUEL CUBE AND DUCTING RENTAL
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking quotes for the rental of a flameless diesel heater, a fuel cell, and associated ducting for use during painting operations on a 49ft Coast Guard Busl. The procurement includes an eight-week rental period for a 400k-750k BTU heater, a 250-gallon fuel cell with a pump, and two high-temperature ducts, with the rental period scheduled between December 22, 2025, and February 13, 2026, as determined by the Yard Point of Contact. This equipment is crucial for maintaining optimal working conditions during enclosed project operations, ensuring safety and efficiency. Interested vendors must submit their quotes via email to Shellby Hammond by December 17, 2025, at 12:00 PM (Eastern), referencing solicitation number 2126406Y61B5586003, and must comply with all relevant FAR clauses and requirements outlined in the solicitation.
    183 CES Repair Server HVAC and Electric
    Dept Of Defense
    The Department of Defense, specifically the Illinois Air National Guard's 183d Wing, is seeking qualified contractors to provide HVAC and electrical repair services for Building 48 in Springfield, Illinois. The project aims to address deficiencies in the communication infrastructure by improving electrical power and installing necessary HVAC systems in the server rooms, ensuring compliance with current codes and Department of the Air Force Instruction requirements. This contract, set aside for small businesses, has an estimated value between $25,000 and $100,000, with a duration of 59 days post-notice to proceed. Interested contractors should contact Alicia C. Braun at Alicia.Braun@us.af.mil or Amanda Brenizer at Amanda.Brenizer@us.af.mil for inquiries, and must register in SAM to access the solicitation, which is expected to be issued in late June 2025.
    LTUY202129 Repair Building 290 Boiler
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking proposals for the replacement of a boiler in Building 290 at the Jefferson Barracks Air National Guard Station in Saint Louis, Missouri. The project involves the installation of a new high-efficiency condensing boiler, along with associated piping, valves, a water treatment system, boiler controls, and a new pump and motor, emphasizing energy efficiency and compliance with applicable codes. This contract, which is set aside for small businesses, has a budget of $60,000 and a completion timeline of 60 calendar days post-award. Interested contractors must register in the System for Award Management (SAM) and are encouraged to attend a pre-proposal conference on January 7, 2026, with proposals due by January 22, 2026. For further inquiries, contact MSgt Joe Bernier at joseph.bernier.1@us.af.mil or SMSgt Mark Phillips at mark.phillips.18@us.af.mil.
    Boiler / Chiller Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract, set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a range of services including testing, inspections, preventative maintenance, corrective repairs, and emergency services over a base year and four one-year option periods, extending from March 2026 to March 2031. These services are critical for ensuring the safe and efficient operation of the facility's heating and cooling systems, which are vital for patient care and operational continuity. Interested contractors should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and must adhere to specific requirements outlined in the solicitation, including the provision of a qualified project coordinator and certified technicians.
    BPA - Air Conditioning and Warm Air Heating PSC 4120, 4130
    Dept Of Defense
    The Department of Defense, through the Naval Surface Warfare Center Indian Head Division (NSWC IHD), is seeking to establish Blanket Purchase Agreements (BPAs) for air conditioning and warm air heating equipment, specifically under PSC/FSC Codes 4120 and 4130. The procurement aims to secure standard commercial supplies and services at competitive prices, with a focus on vendors that can demonstrate positive past performance in delivering similar goods and services. These BPAs are crucial for ensuring reliable access to air conditioning and refrigeration components, which are essential for various military operations. Interested small businesses must submit their documentation and past performance references by April 30 for June awards or by October 31 for December awards, and can contact Barbara Grinder at barbara.j.grinder.civ@us.navy.mil for further information.