JBSA Lackland HVAC Equipment Lease and Services for B2000/2007
ID: FA301625Q6023Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3016 502 CONS CLJBSA LACKLAND, TX, 78236-5286, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

LEASE OR RENTAL OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (W041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/90b9a4a653064bc0987eb4e86908c58e/view
Timeline
  1. 1
    Posted Jan 14, 2025, 12:00 AM UTC
  2. 2
    Updated Jan 14, 2025, 12:00 AM UTC
  3. 3
    Due Jan 16, 2025, 4:00 PM UTC
Description

The Department of Defense, through the Department of the Air Force's 502D Contracting Squadron, is seeking qualified small businesses to lease and service HVAC equipment for JBSA Lackland, specifically for Buildings 2000 and 2007. The procurement involves providing a range of equipment, including a 400-ton trailer-mounted chiller and a 1.2M BTU trailer-mounted boiler, along with necessary installation and maintenance services, all of which are critical for maintaining operational capabilities at the facility. Interested parties are required to respond to the Sources Sought Notice by January 16, 2025, and should submit a capability statement limited to three pages, highlighting any proprietary information as needed. For further inquiries, interested vendors can contact Lauren Macias or Larissa Showers via the provided email addresses.

Point(s) of Contact
Lauren Macias
lauren.macias.1@us.af.mil
Larissa Showers
larissa.showers.br@us.af.mil
Files
Title
Posted
Sources Sought Notice- JBSA Lackland HVAC Equipment Lease SSN.docx
Jan 14, 2025, 6:05 PM UTC
The Department of the Air Force's 502D Contracting Squadron has issued a Sources Sought Notice regarding the leasing and servicing of HVAC equipment for JBSA Lackland. This notice aims to collect market data from qualified small businesses capable of providing specified equipment, which includes a 400-ton trailer-mounted chiller, 1200 GPM pumps, and a 1.2M BTU trailer-mounted boiler, among others. The required services fall under NAICS code 238220, with a small business size standard of $19 million. Interested offers must respond by January 16, 2025, and can submit inquiries to designated contacts. This invitation is strictly voluntary and is structured to gather information for acquisition planning, not as a solicitation for proposals. Respondents are instructed to limit their capability statements to three pages and highlight any proprietary information appropriately. Attached is a draft Statement of Work for detailed requirements. The document emphasizes the government’s intent to assess capabilities rather than guarantee contract awards.
SOW HVAC Rental Equipment Bldg b2000 b2007 JBSA.pdf
Jan 14, 2025, 6:05 PM UTC
The document outlines a Statement of Work for a project at JBSA Lackland Air Force Base, focused on the rental and installation of HVAC equipment for Buildings 2000 and 2007. The contractor is required to provide all necessary supervision, labor, and materials to install a temporary 1M BTU propane-fueled boiler and a 500 Ton air-cooled chiller. Key responsibilities include ensuring that all equipment functions properly, coordinating with Civil Engineering for scheduling and inspections, and adhering to safety regulations set forth by the Department of Labor and Air Force standards. The project has a duration of three months, and a representative from Civil Engineering will conduct inspections throughout the process. The contractor must maintain site cleanliness and comply with security and traffic regulations on the military installation. Emergency services, utilities, and fire protection will be provided by government entities. Compliance with anti-terrorism measures is also emphasized, advising contractors to report any suspicious activity. Overall, this project reflects the government's commitment to maintaining operational facilities through temporary HVAC solutions while ensuring compliance with safety and security protocols.
Lifecycle
Title
Type
JBSA Lackland HVAC Equipment Lease and Services for B2000/2007
Currently viewing
Sources Sought
Similar Opportunities
HVAC Install Bldg. 402 Space Systems Command
Buyer not available
The Department of Defense, through the Space Systems Command, is seeking qualified contractors for the HVAC installation project at Building 402, Kirtland Air Force Base, New Mexico. The project involves the installation of three 4.5-ton Trane blower coils to enhance air conditioning in three office rooms, addressing inadequate cooling during summer months due to an insufficient central chiller. This initiative is crucial for maintaining a comfortable working environment for staff and is set aside exclusively for small businesses, with an estimated contract value between $500,000 and $1,000,000. Interested contractors must prepare essential documentation and submit proposals by May 4, 2025, with the solicitation scheduled for release on April 4, 2025. For further inquiries, contact Julia P. Kirby at julia.kirby.1@us.af.mil or SSgt Alexander Ramsower at alexander.ramsower@us.af.mil.
Colorado Springs Re-Locatable Building HVAC Maintenance Services
Buyer not available
The Department of Defense, through the Defense Logistics Agency (DLA), is seeking qualified contractors to provide HVAC maintenance services for re-locatable buildings in Colorado Springs, Colorado. The procurement includes both preventive and corrective maintenance for five large and two smaller HVAC systems, with a firm-fixed price contract structured over a 12-month base period and two optional 12-month extensions. This maintenance is crucial for ensuring operational support for military services, adhering to Original Equipment Manufacturer (OEM) specifications, and maintaining compliance with safety regulations. Interested vendors must submit their quotes by April 4, 2025, at 3:00 PM EST, to James Isola at james.isola@dla.mil, with questions due by March 25, 2025. The total estimated contract value across all options is $30,909, and the opportunity is set aside for small businesses.
SXHT 21-1005 Replace Chiller AHU and Fan Coil Unit
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is soliciting bids for the replacement of a chiller, air handling units (AHUs), and fan coil units at Patrick Space Force Base in Florida. The project involves providing all necessary labor, equipment, and materials to replace a 60-ton TRANE R-22 chiller with a TRANE R-410A chiller, along with the installation of new cooling towers, pumps, and electrical panels, while ensuring compliance with Florida Building Codes and environmental regulations. This procurement is particularly significant as it aims to modernize HVAC systems at the base, enhancing operational efficiency and safety. Interested contractors, especially Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their proposals by April 10, 2025, with a public bid opening on the same date; for further inquiries, they can contact Abigail Lynagh at abigail.lynagh@spaceforce.mil or Jennifer Marrs at jennifer.marrs.3@spaceforce.mil.
Sources Sought - Rental of Commercial Grade Chiller
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking sources for the rental of a commercial-grade chiller to support cooling system repairs at Building 556, Grand Forks AFB, North Dakota. The contractor will provide a chiller with a minimum cooling capacity of 55 tons, which must be installed and maintained from June 1 through October 1, ensuring compliance with security regulations and coordination with Air Force personnel. This procurement is crucial for maintaining functional infrastructure within military facilities, and interested businesses are encouraged to submit their capabilities and relevant information by 4 PM MDT on April 10, 2025, to Tyree Ross and Laurie Lykken at the provided email addresses.
MXS Boilers
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking quotes for the procurement of two AERCO BMK 2000 GWBF-USA-9RB Benchmark boilers under solicitation number FA460825QC041. This combined synopsis/solicitation is set aside for small businesses and aims to fulfill the heating needs of the 2d Civil Engineering Squadron at Barksdale Air Force Base in Louisiana. The procurement is critical for maintaining operational efficiency and compliance with environmental standards, as the boilers must meet specific performance and efficiency criteria outlined in the solicitation. Interested vendors must submit their quotes by April 4, 2025, at 1:30 PM CDT, and should direct inquiries to SrA Courtney Decker at courtney.decker@us.af.mil or SrA Alisia Davis at alisia.davis@us.af.mil, noting that funding is currently unavailable and no awards will be made until funds are secured.
HVAC System
Buyer not available
The Department of Defense, through the Department of the Air Force, is seeking information from businesses capable of providing a high-velocity HVAC system for the 704th Test Group at Holloman Air Force Base, New Mexico. The HVAC system must be designed to maintain operational temperatures for equipment used in rocket sled tests, featuring a cooling demand of 1.5 tons and a heating demand of 18,000 BTU/hr, while also being ruggedized to withstand desert conditions and potential sand contamination. This procurement is critical for enhancing military testing capabilities, with a deadline for interested parties to submit their responses by 3:00 PM MDT on April 4, 2025, to Nathan Jaye at nathan.jaye@us.af.mil.
HVAC Chillers
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking quotations for the procurement of four HVAC chillers to be delivered to Malmstrom Air Force Base in Montana. The requirement includes one 70-ton chiller with a cold start and dry cooler, one 90-ton chiller, one 40-ton chiller, and one 50-ton chiller, with no installation required. This procurement is crucial for maintaining operational efficiency at military installations and is set aside for small businesses under the NAICS code 333415. Interested parties must submit their quotes by 2:00 PM MT on April 11, 2025, to the designated government contacts, and ensure compliance with federal regulations, including registration in the System for Award Management (SAM).
Chiller Maintenance B1630 1201 1607
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors for the maintenance of chiller systems at Hanscom Air Force Base in Massachusetts. The procurement involves preventive maintenance services for two water-cooled centrifugal chillers, three air-cooled chillers, and one Mitsubishi Variable Refrigerant Flow (VRF) system, requiring contractors to utilize OEM parts and adhere to EPA guidelines. This maintenance is crucial for ensuring the operational efficiency and safety of the air conditioning systems at the base. Interested contractors must submit Letters of Interest by April 7, 2025, and can direct inquiries to Kristin Morrison at kristin.morrison.1@us.af.mil or Ryan Wang at Ryan.wang.1@us.af.mil.
Portable AC Units
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the procurement of ten Portable Air Conditioning units to enhance operational capabilities at Tinker Air Force Base in Oklahoma. The required units must have a cooling output of 60,000 BTU, operate on a 3-phase power supply, and meet specific performance criteria, including a maximum weight of 600 lbs and efficient operation within a temperature range of 68 to 113°F. This procurement is critical for ensuring reliable cooling solutions in mission-critical environments, adhering to federal standards for equipment purchasing. Interested small businesses are encouraged to submit their offers by the extended deadline, and inquiries can be directed to Paula Perry or Sheridan Robison via their respective email addresses.
Chiller Refurbishment
Buyer not available
The Department of Defense, specifically the 97th Contracting Squadron at Altus Air Force Base in Oklahoma, is seeking to procure refurbishment services for a 300-ton air conditioning chiller. The contractor will be responsible for fully disassembling the chiller, recovering refrigerant, installing new components, and reassembling the unit in accordance with OEM standards, with a two-year warranty for parts and labor required. This refurbishment is critical for maintaining the operational efficiency of the Air Force's HVAC systems, ensuring compliance with federal and environmental safety standards. Interested parties must submit a capability statement by April 11, 2025, at 11:00 AM CST, via email to the primary contacts, SSgt Ethan Sweet and Scott Swain, as detailed in the opportunity notice.