Chiller Refurbishment
ID: F1B3R25050A001Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4419 97 CONF CCALTUS AFB, OK, 73523-5002, USA

NAICS

Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers (423730)

PSC

AIR CONDITIONING EQUIPMENT (4120)

Original Source

https://sam.gov/opp/997b7e013dd34e6aadcdd236226695ec/view
Timeline
  1. 1
    Posted Mar 13, 2025, 12:00 AM UTC
  2. 2
    Updated Mar 13, 2025, 12:00 AM UTC
  3. 3
    Due Apr 11, 2025, 4:00 PM UTC
Description

The Department of Defense, specifically the 97th Contracting Squadron at Altus Air Force Base in Oklahoma, is seeking to procure refurbishment services for a 300-ton air conditioning chiller. The contractor will be responsible for fully disassembling the chiller, recovering refrigerant, installing new components, and reassembling the unit in accordance with OEM standards, with a two-year warranty for parts and labor required. This refurbishment is critical for maintaining the operational efficiency of the Air Force's HVAC systems, ensuring compliance with federal and environmental safety standards. Interested parties must submit a capability statement by April 11, 2025, at 11:00 AM CST, via email to the primary contacts, SSgt Ethan Sweet and Scott Swain, as detailed in the opportunity notice.

Files
Title
Posted
2024 HVAC Chiller JA - AQ Signed 10 Sep 24.pdf
Mar 13, 2025, 3:07 PM UTC
Refurbish Chiller SOW.pdf
Mar 13, 2025, 3:07 PM UTC
The Statement of Work (SOW) outlines the requirements for the refurbishment of a chiller at Building 88, Altus Air Force Base, Oklahoma, scheduled for June 21, 2024. The contractor is tasked with fully disassembling the chiller, recovering refrigerant, installing new components, and reassembling it according to OEM standards. A 2-year warranty for parts and labor is required. A pre-proposal site visit is mandatory, with specific submission guidelines for attendee information. Contractors must provide all necessary labor and materials, adhering to safety and operational constraints during refurbishment, especially as the facility operates 24/7. All work must comply with various federal codes and regulations listed in the document. Additionally, the contractor must submit various documents post-completion, including warranty information, manuals, and required environmental documentation. The SOW emphasizes professional workmanship and mandates that all changes adhere to the Contracting Officer’s approval. It underscores the project's alignment with federal and environmental safety standards, ensuring a comprehensive and compliant approach to the refurbishment process.
Lifecycle
Title
Type
Chiller Refurbishment
Currently viewing
Special Notice
Similar Opportunities
LRS Chiller B6237
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking quotes for the procurement of one Brand Name Trane 100-ton 460 volt air conditioning chilled water unit, as outlined in solicitation number FA460825QC050. This procurement is a total small business set-aside under NAICS code 238220, aimed at acquiring essential air conditioning equipment for operational efficiency at Fort Johnson, Louisiana. The selected contractor will be responsible for providing a unit that meets specified technical requirements, with a focus on compliance with federal standards and safety regulations. Quotes are due by Friday, April 25, 2025, at 3:00 PM CDT, and interested vendors should direct inquiries to SrA Alisia Davis at alisia.davis@us.af.mil or SSgt Marcus Olearnick at marcus.olearnick@us.af.mil.
8th AF Chiller B5345
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking quotes for the procurement of three Trane air conditioning chilled water units as outlined in solicitation number FA460825QC052. The requirement includes one 160-ton 200-volt unit and two 160-ton 460-volt units, each with a one-year warranty, to support operational needs at Fort Johnson, Louisiana. This procurement is a total small business set-aside, emphasizing the importance of compliance with federal acquisition regulations and the need for qualified vendors to provide essential air conditioning equipment. Interested parties must submit their quotes by April 28, 2025, at 11:00 AM CDT, and can direct inquiries to SrA Alisia Davis at alisia.davis@us.af.mil or SSgt Marcus Olearnick at marcus.olearnick@us.af.mil.
Youth Center Chiller B3722
Buyer not available
The Department of Defense, through the Department of the Air Force, is soliciting quotes for the procurement of one (1) Brand Name Trane 70-ton 200 volt air conditioning chilled water unit, as part of a combined synopsis/solicitation process. This procurement is specifically set aside for SBA Certified Women-Owned Small Businesses (WOSB) and aims to fulfill the cooling requirements at Fort Johnson, Louisiana, ensuring compliance with operational efficiency standards. Interested vendors must submit their quotes by May 2, 2025, at 3:00 PM CDT, and should be aware that funding is not currently available, with the government reserving the right to cancel the solicitation if necessary. For further inquiries, potential bidders can contact SrA Alisia Davis at alisia.davis@us.af.mil or SSgt Marcus Olearnick at marcus.olearnick@us.af.mil.
Fitness Center Chiller B3800
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is soliciting quotes for the procurement of a Brand Name Trane 140-ton 460 volt air conditioning chilled water unit for the Fitness Center at Fort Johnson, Louisiana. This opportunity is set aside for small businesses, with a total small business size standard of $19.0 million, and is governed by the combined synopsis/solicitation format as per FAR Parts 12 and 13. The selected contractor will provide the chiller along with a one-year warranty, and quotes must be submitted by April 22, 2025, at 1:30 PM CDT. Interested vendors should contact SrA Alisia Davis at alisia.davis@us.af.mil or SSgt Marcus Olearnick at marcus.olearnick@us.af.mil for further details.
MAHG 25-1003 Repair Chiller 2
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is soliciting bids for the repair of Chiller 2 and the replacement of the Variable Frequency Drive (VFD) and Cooling Tower 2 at Keesler Air Force Base in Biloxi, Mississippi. The project requires contractors to provide all necessary equipment, labor, and materials to ensure the operational integrity of the cooling systems, with a contract value estimated between $250,000 and $500,000. This procurement is set aside for Historically Underutilized Businesses (HUBZone) and emphasizes compliance with federal wage standards and safety regulations. Interested contractors must submit their proposals by the specified deadlines, with a site visit scheduled for April 10, 2025, and inquiries directed to David Gardache at david.gardache@us.af.mil or by phone at 228-377-5504.
Unfunded - Portable 100-ton Chiller With Pump Package
Buyer not available
The Department of Defense, specifically the Department of the Army, is seeking proposals for a Portable 100-ton Chiller with Pump Package as part of a combined synopsis/solicitation. The procurement requires a commercial air-cooled chiller unit that meets specific technical features, including scroll compressors, high-efficiency heat exchangers, and a robust electrical system, all compliant with UL and ASHRAE standards. This equipment is crucial for maintaining operational efficiency in military settings, and the selected contractor will be responsible for providing a complete working unit that passes rigorous testing and certification. Interested small businesses must submit their quotes, including a technical proposal, by April 23, 2025, with all inquiries directed to Brent E. Geschwentner or Darin L. Brun via email. It is important to note that funds are currently unavailable for this acquisition, and no contract will be awarded until appropriated funds are made available.
Fire Station 1 Chiller B6426
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking quotes for the procurement of a Brand Name Trane 52-ton 200 volt air conditioning chilled water unit for Fire Station 1 located in Fort Johnson, Louisiana. This opportunity is set aside for SBA Certified Women-Owned Small Businesses (WOSB) and requires compliance with the specifications outlined in the attached technical documents, including a one-year warranty for the unit. The procurement is critical for maintaining operational efficiency in air conditioning systems, which are essential for climate control in military facilities. Interested vendors must submit their quotes by May 2, 2025, at 11:00 AM CDT, and can direct inquiries to SrA Alisia Davis at alisia.davis@us.af.mil or SSgt Marcus Olearnick at marcus.olearnick@us.af.mil.
JUBJ 23-4636 Replace Chiller Building 863 - Sources Sought
Buyer not available
The Department of Defense, through the 42d Contracting Squadron at Maxwell Air Force Base (AFB) in Alabama, is seeking industry input for the replacement of the chiller at Building 863, Maxwell-Gunter AFB. This sources sought notice aims to gather information on market capabilities to assist in finalizing the acquisition strategy for the project, which involves the removal of existing chillers, installation of new systems, and ensuring minimal downtime for chilled water supply. The project is critical for maintaining operational efficiency and compliance with safety and environmental regulations, with a timeline of 360 days and two planned outages of chilled water. Interested parties are encouraged to submit their capabilities and qualifications by 12:00 PM CST on April 28, 2025, and may direct inquiries to SrA Trevor Wilson at trevor.wilson.8@us.af.mil or Eldrae A. Perdue at eldrae.perdue@us.af.mil.
VLSB 26-0011 Building 825 Chiller and Boiler Repair
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is soliciting bids for the repair of chillers and a boiler at Building 825, Shaw Air Force Base, South Carolina. The project involves replacing existing chillers and a boiler in accordance with the Statement of Work dated November 5, 2024, with the chillers being provided as government-furnished equipment. This repair is crucial for maintaining operational efficiency and ensuring the proper functioning of HVAC systems within the facility. Interested contractors should note that a site visit is scheduled for April 23, 2025, with questions due by April 30, 2025, and bids must be submitted by May 14, 2025, with an estimated contract value between $250,000 and $500,000. For further inquiries, contact Darrel Ford at darrel.ford.3@us.af.mil or call 803-895-5381.
ICBM CHILLER,WATER,REFRI
Buyer not available
The Department of Defense, through the Defense Logistics Agency (DLA) Aviation at Ogden, Utah, is soliciting proposals for the acquisition of six units of the ICBM Chiller, specifically the water refrigeration system identified by NSN 4130-01-547-5215. This procurement aims to secure air-conditioning and heating equipment essential for the operational readiness of military facilities, particularly in support of the Minuteman III ICBM Environmental Control System. Interested suppliers must adhere to stringent quality assurance standards, including the submission of a Counterfeit Prevention Plan and compliance with military packaging and marking requirements. Proposals are due by April 28, 2025, and interested parties should contact Kody Quayle at kody.quayle@us.af.mil for further information.