ISBEE-Qualstar Q80 Tape Library Hardware Replacement and Warranty Services
ID: 75H70425Q00018Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIVISION OF ACQUISITIONS POLICY HQROCKVILLE, MD, 20857, USA

NAICS

Computer Storage Device Manufacturing (334112)

PSC

IT AND TELECOM - STORAGE PRODUCTS (HARDWARE AND PERPETUAL LICENSE SOFTWARE) (7K20)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/f7bb949a12284cf8856fd30850305df4/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide hardware replacement and warranty services for the Qualstar Q80 Tape Library System. This procurement includes the acquisition of two Qualstar Q80 Tape Libraries equipped with IBM LTO-8 FC Tape Drives, along with an extended warranty and technical support, to ensure the operational continuity of the National Data Warehouse. The selected vendor will be required to deliver the hardware and services within 30 days of order receipt, with a focus on compliance with accessibility standards and the Buy Indian Act, promoting economic opportunities for Indian Small Business Economic Enterprises (ISBEE). Interested parties must submit their quotes by 10:00 AM EST on July 2, 2025, and direct any questions to Javier Medina-Velazquez at javier.medina-velazquez@ihs.gov.

    Point(s) of Contact
    Javier Medina-Velazquez
    javier.medina-velazquez@ihs.gov
    Files
    Title
    Posted
    75H70425Q00018 Sources Sought - Qualstar.pdf
    The Indian Health Service (IHS) is issuing a Sources Sought Notice (75H70425Q00018) to identify qualified Indian Small Business Economic Enterprises (ISBEEs) capable of providing a replacement for the Qualstar Q80 Tape Library System, including an IBM LTO-8 FC Tape Drive. This initiative aligns with the Buy Indian Act, promoting procurement from Indian Economic Enterprises. The IHS, as part of the Department of Health and Human Services, serves over 2.6 million American Indians and Alaska Natives, focusing on enhancing healthcare outcomes. The current backups purchased in 2017 are now outdated, necessitating new acquisitions. Interested vendors must submit their capability statements and the Buy Indian Act Representation Form by 9:00 AM EST on April 22, 2025, via email, referencing the notice number. Submissions should include essential company information, business size, and details on reseller status for Qualstar products. This notice serves solely as a gathering of information to inform potential contracting strategies and does not obligate the government to award a contract. Respondents must avoid including proprietary information, ensuring compliance with confidentiality requirements.
    Attachment 1--Requirement Document.pdf
    The Indian Health Service (IHS) requires replacement hardware and warranty services for its Qualstar Q80 Tape Library System to support the National Data Warehouse. The procurement includes two Qualstar Q80 Tape Libraries with IBM LTO-8 FC Tape Drives and various additional components, along with an extended warranty. The key aspects of the procurement include a 3-year advanced replacement warranty, technical support during business hours, and prompt shipping for defective units. Delivery will be coordinated with the Headquarters Office of Information Technology in Albuquerque, NM, with a focus on digital validation. The hardware and services are to be secured before the current warranty end date of September 26, 2025. The document indicates no additional security concerns. This request for proposals reflects a methodical approach to maintain critical data management infrastructure while ensuring operational continuity for the IHS systems.
    Attachment 1- IEE Representation Form.pdf
    The document outlines requirements related to the Buy Indian Act under the Indian Health Service (IHS). It serves as a self-certification form for Offerors to declare their status as an "Indian Economic Enterprise," which is essential for participation in solicitations, Requests for Information (RFI), or contracts. The form emphasizes that this self-certification must be valid at the time of the offer, contract award, and throughout the contract's duration. Offerors are obligated to notify the Contracting Officer if they no longer meet eligibility criteria. The document reinforces the need for truthful submissions to avoid legal ramifications as false information can result in penalties. Additionally, Offerors must register with the System of Award Management (SAM) for eligibility. The clear structure includes sections for enterprise representation, owner and business details, and a certification signature. This document ultimately underscores the federal commitment to promoting economic opportunities for Indian-owned businesses in government contracting.
    Attachment 2--IEE Representation Form.pdf
    The document is a solicitation from the Indian Health Service under the Buy Indian Act, which is designed to ensure that contracts are awarded to Indian Economic Enterprises (IEEs). It outlines the certification process required for offerors to confirm compliance with the definition of an IEE, which must be maintained throughout the solicitation process until contract completion. Offerors must self-certify their eligibility, provide accurate information, and register with the System of Award Management (SAM). Failure to disclose changes in eligibility or providing false information can lead to legal consequences. The solicitation also includes a section for the offeror to indicate their compliance status, including details of ownership and the federally recognized tribal entity associated with the business. The document serves as a formal framework to promote economic opportunities for Indian businesses in government contracting.
    Attachment 2 - Requirements Document.pdf
    The Indian Health Service (IHS) is issuing a request for proposal (RFP) for the replacement and warranty services of Qualstar Q80 tape libraries. The contractor is expected to supply two Qualstar Q80 Tape Library Systems, each including one IBM LTO-8 FC tape drive, along with additional components such as tape drive modules, a five-year warranty uplift, data cartridges, and barcode labels. The equipment supports the National Data Warehouse with its warranty coverage ending on September 26, 2025. The preferred warranty support includes advanced replacement and technical assistance during business hours, with prompt shipping for defective parts. Delivery will be directed to the IHS’s technical point of contact for validation. There are no additional security concerns associated with this requirement, emphasizing the necessity for reliable hardware and ongoing support to maintain operational efficiency. The IHS aims to ensure continuity and support for its critical data management infrastructure through this acquisition.
    RFQ 75H70425Q00018.pdf
    The Indian Health Service (IHS) is soliciting bids for a Firm-Fixed-Price Purchase Order for Qualstar Q80 Tape Library Hardware Replacement and Warranty Services. This Request for Quotation (RFQ) is specifically set aside for Indian Small Business Economic Enterprises (ISBEE), compliant with the NAICS code 334112. The acquisition aims to procure a Qualstar Q80 Tape Library system, including various components and warranty options. Delivery is required 30 days after receipt of the order, and compliance with Section 508 of the Rehabilitation Act to ensure accessibility for individuals with disabilities is mandatory. Interested vendors must demonstrate authorized reseller status and provide a quotation that includes pricing details and necessary supporting documentation. The evaluation for award will follow a "Lowest Price Technically Acceptable" method, ensuring that the quoted items meet the required specifications. This RFQ underscores the government's commitment to engaging small businesses in procurement activities while addressing specific technological needs within the healthcare framework.
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